SLED Opportunity · TEXAS · CITY OF PHARR
AI Summary
The City of Pharr seeks proposals for a records management scanning project involving scanning, digitizing, indexing, and quality control of approximately 8 million images from six city departments. Work must be performed in Texas. Proposals due by February 12, 2026.
NOTICE TO RESPONDENTS Electronic sealed Statements of Qualifications addressed to Dr. Jonathan B. Flores, City Manager, City of Pharr, will be received “electronically” via the City’s e-bidding portal at https://pharr.procureware.com . Submission deadline is Thursday, February 5, 2026, at 3:00 p.m . (CST) at which time they shall be unlocked in a public meeting to be held at City Hall – 1 st Floor Medium Conference Room. The names of company(ies) responding shall be announced. Proposal opening is also available through Microsoft Teams: Meeting ID: 227 973 826 782 27; Password: 8RY7Kc7x Original, hard copy and/or late submittals shall not be accepted. PROJECT NO. 2425-01-516-S38-385 REQUEST FOR PROPOSALS - SERVICE CONTRACT FOR RECORDS MANAGEMENT SCANNING PROJECT The City of Pharr is requesting proposals from qualified vendors to provide comprehensive document imaging services including scanning, digitizing, indexing, and quality control of a variety of approximately 8,000,000 images of records from six (6) city departments. The selected vendor will provide all staffing, equipment, secure transportation, and facilities to complete this project. All work must be performed within the State of Texas, no offshore or out-of-state will be permitted. To view this solicitation and submit a response to this solicitation, you must first register in the City’s bidding portal at: https://Pharr.procureware.com. Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form. Potential Bidders are asked to submit all questions through the bidding portal under the labeled “Clarifications” tab under the relative project number. Questions deadline is Friday, January 30, 2026 at 5:00 p.m. The City of Pharr does not discriminate based on race, color, national origin, sex, religion, age or disability in employment or provision of services, programs or activities. The City of Pharr is an Equal Employment Opportunity Employer. The City of Pharr reserves the right to refuse and reject any or all responses and to waive any or all formalities or technicalities, and to accept the proposal considered the best and most advantageous to the City, and to hold the responses for a period ninety ( 90 ) days without acting. Applicable Product Categories: 920-19 Computer Digitizing Services, 958-82 Records Management Services Including Document Management Services, 915-01 Advertising Services. CITY OF PHARR – PURCHASING DEPARTMENT
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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