SLED Opportunity · NEW MEXICO · CITY OF SANTA FE, NM
AI Summary
Santa Fe Regional Airport seeks a TSA-compliant security record keeping and auditing system to centralize and secure airport security data, ensure regulatory compliance, and support operational efficiency with advanced audit and reporting capabilities.
The Airport Security Record Keeping and Auditing System shall provide a secure, centralized, and auditable platform for the collection, management, retention, retrieval, and reporting of airport security records required to support compliance with Transportation Security Administration (TSA) regulations, Airport Security Program (ASP) requirements, and applicable federal standards. The system shall support security operations by maintaining accurate records for personnel, credentials, access control activities, inspections, incidents, investigations, training, equipment maintenance, regulatory compliance activities, and corrective actions. All records shall be managed throughout their lifecycle in accordance with applicable TSA record retention requirements and organizational policies. The solution shall provide comprehensive audit capabilities by maintaining immutable audit logs that capture all user activities, authentication events, data creation, modification, deletion, approvals, electronic signatures, report generation, and administrative changes. Audit records shall include user identification, timestamps synchronized to an authoritative time source, originating device or workstation information where applicable, and a detailed description of the action performed. The system shall enforce role-based access control (RBAC), least-privilege principles, multi-factor authentication (MFA), encryption of data at rest and in transit, and protection of Sensitive Security Information (SSI) in accordance with 49 CFR Part 1520. Access to security records shall be limited to authorized personnel based upon operational responsibilities and security clearance. The system shall provide configurable workflows supporting security inspections, access authorization approvals, incident investigations, corrective action tracking, compliance verification, and internal and external audit activities. Automated notifications, escalation workflows, and management dashboards shall assist airport security personnel in maintaining continuous regulatory compliance. The solution shall generate standardized and ad hoc reports supporting TSA inspections, Airport Security Program compliance reviews, internal audits, executive oversight, and incident response activities. Reports shall provide complete traceability while preserving the integrity and confidentiality of Sensitive Security Information. By implementing a comprehensive record management and auditing capability, the airport will improve operational accountability, strengthen regulatory compliance, reduce administrative burden, support security investigations, enhance organizational resilience, and provide demonstrable evidence of compliance during TSA inspections and regulatory audits.
Please use the See What Changed link to view all the changes made by this addendum.
The Santa Fe Regional Airport is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.
The City reserves the right to make an award in the manner deemed most advantageous to the City and in the public interest. Specifically, the City may:
Award to one or more vendors;
Award based on quotes as submitted;
Award portions of one or more quotes;
Select items or services from multiple quotes to create a combined award;
Clarify or confirm elements of a quote prior to award;
Reject any or all quotes;
Cancel or re-issue all or portions of this request if it is in the City’s best interest to do so;
Make no award under this request for quotes.
Award will be made to the responsible vendor(s) whose quote(s) are determined to be the most advantageous to the City, considering price, responsiveness, and compliance with the any requirements. The lowest-priced quote may not necessarily result in an award.
Vendors shall not commence work until a Purchase Order is issued by the City.
1. Purpose
The purpose of this is to design, develop, configure, test, deploy, and maintain an Airport Security Record Keeping and Auditing System that supports airport security operations while ensuring compliance with Transportation Security Administration (TSA) regulations, Airport Security Program (ASP) requirements, applicable FAA guidance, Department of Homeland Security (DHS) cybersecurity principles, and organizational governance policies.
2. Project Objectives
The contractor shall provide a secure enterprise solution capable of:
3. Functional Scope
The system shall support management of:
Personnel Records
Access Control Records
Security Incident Management
Inspection Management
Support documentation for:
Training Management
Maintain records for:
Equipment Management
Track:
4. Audit and Accountability
The system shall maintain immutable audit logs capturing:
5. Security Requirements
The system shall implement:
6. Compliance Requirements
The solution shall support compliance with:
7. Reporting
The system shall provide configurable reports including:
Reports shall support PDF and Microsoft Excel export.
8. Integration Requirements
The solution shall integrate, where authorized and applicable, with:
9. Data Management
The contractor shall provide:
10. 40 Hours of On-Call Services as needed at the Airports approval
Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.
(Do not upload cost information in here)
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
SamSearch Platform
AI-powered intelligence for the right opportunities, the right leads, and the right time.