SLED Opportunity · NEW MEXICO · CITY OF GALLUP
AI Summary
City of Gallup seeks sole source procurement for annual maintenance of Naviline financial and utility enterprise software from Superion, LLC. The contract term is one year with an anticipated cost of $199,471.88. This is not a competitive bid.
THIS IS NOT A COMPETITIVE BID
The proposed contract action is for products or services for which the City of Gallup intends to negotiate and award with only one source under the authority of the City of Gallup Procurement Code Ordinance Section 1-9-17 Sole Source Procurement. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement in the future. Responses will not be considered as proposals, bids, or quotes.
The Procurement Services Division has received a request to make the following sole-source procurement:
Requesting Department/Office: Information Technology
Product and/or services to be purchased: Annual maintenance for the City’s financial management and utility enterprise software (Naviline) for: Asset Management, GMBA w/extended reporting, Work orders/Facilities Mgmt, Purchasing/Inventory, Accounts Receivables, Payroll/Personnel, Applicant Tracking, Fleet Management, Automated Fuel System Interface, Planning/Engineering, Building Permits, Occupational Licenses, Code Enforcement, Employee Self Service Module, Document Management Services, Retrofit Modification Option Annual maintenance allows for updates and support throughout the maintenance period.
Prospective Vendor/Contractor Information Name: Superion, LLC (formerly SunGard Public Sector)
Prospective Vendor/Contractor Address: 1000 Business Center Drive Lake Mary, FL 32746
Prospective Vendor/Contractor Contact Name, Telephone Number, Email Address: Paola Ceballos, paola.ceballos@centralsquare.com
Anticipated Cost: $199,471.88
Term: One (1) year
Note: Term may not exceed one (1) year
A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without challenge, and subsequently approved in writing by the the Certified Procurement Officer. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency and/or the Contractor.
Contact Information:
Name of Agency: City of Gallup
Agency Chief Procurement Officer: Frances Rodriguez
Telephone Number: 505-863-1334
Email: frodriguez@gallupnm.gov
Superion, LLC (formerly SunGard Public Sector)
1000 Business Center Drive Lake Mary, FL 32746
Paola Ceballos, paola.ceballos@centralsquare.com
Amount before tax: $184,589.36
Estimated tax amount: $14,882.52
Annual maintenance for the City’s financial management and utility enterprise software (Naviline) for: Asset Management, GMBA w/extended reporting, Work orders/Facilities Mgmt, Purchasing/Inventory, Accounts Receivables, Payroll/Personnel, Applicant Tracking, Fleet Management, Automated Fuel System Interface, Planning/Engineering, Building Permits, Occupational Licenses, Code Enforcement, Employee Self Service Module, Document Management Services, Retrofit Modification Option Annual maintenance allows for updates and support throughout the maintenance period.
No criteria or specs developed; is annual maintenance for proprietary software that the City of Gallup implemented for all of functions as listed above.
The company has affirmed that they have and hold proprietary rights of product or services; that company possesses, owns or holds exclusive right to product or service.
Price is fair and reasonable as it consistent with initial years and consecutive years hereafter. Pricing was not negotiated as is fair open market value.
This maintenance is necessary and cannot be purchased through any other provider as maintenance is unique and proprietary to the software the City is currently using. Detail of City’s software (Naviline) that maintenance is needed for is listed in III. By not paying annual maintenance, the functioning sections covered by this maintenance agreement are not possible to continue and therefore maintenance is necessary and can only be done with Superion formerly Sungard).
See response provided above
Not applicable, no other provider can provide maintenance for proprietary software.
BASED ON THE ABOVE FACTS, THE PURCHASING OFFICE HAS MADE THE DETERMINTION THAT THE JUSTIFICATION FOR THE SOLE SOURCE PROCUREMENT IS IN ACCORDANCE WITH SECTION 13-1-126 NMSA 1978 AND WILL BE POSTED FOR A 30-DAY PERIOD PRIOR TO AWARD AND PURCHASE.
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Amount of prospective contract before tax:
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Agency is required to state purpose/need of purchase and thoroughly list the services (scope of work), construction or items of tangible personal property of the prospective contract.
Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the department reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)
Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes the prospective contractor the one source capable of providing the required professional service, service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a “sole source.”)
Other reason, please explain in full.
Explain why the price is considered fair and reasonable? Was price negotiated? If not, is there room and time for negotiation?
Provide a detailed, sufficient explanation of how the professional service, service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.
Explain why other similar professional services, services, construction or item(s) of tangible personal property cannot meet the intended purpose of the contract.
Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet;; contacting similar service providers; and reviewing other eligible Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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