Sunrise Vistas North Basin Design

The County of Mohave, on behalf of the Flood Control District, is inviting the submission of Statements of Qualification (“SOQ”) from firms or individuals qualified to offer professional Civil Engineering services for the design of a flood control basin in Fort Mohave, Arizona. All proposals are due before 2:00 pm on Thursday, May 21, 2026.

The intent of this effort is to provide 100% design of a flood control basin. A 30% design will be submitted as part of the application to ASLD for the land purchase.  The basin should be designed to either eliminate or reduce the downstream Special Flood Hazard Area, protecting approximately 40 structures from flooding, through the CLOMR/LOMR process.  

The design is being funded through Flood Control District budgeted monies. The Flood Control District intends to apply for grant funding to construct the basin. 

Background

The Fort Mohave area experienced two significant thunderstorm events in 2025 that resulted in substantial flooding and localized damage. The first storm produced approximately 1.68 inches of rainfall within a 30-minute period, with totals reaching as much as 2.74 inches within 24 hours. This rainfall intensity exceeded the 100-year storm probability.

The proposed project site is located just north of the Sunrise Vistas subdivision in Fort Mohave, east of Vanderslice Road, within Township 19N, Range 21W, Section 18.

In response, the Mohave County Flood Control District intends to acquire approximately 20–25 acres of Parcel No. 221-36-006 from the Arizona State Land Department (ASLD) for the construction of a regional detention basin. As part of the ASLD land application process, a 30% design will be required to support the land request. In addition to preliminary engineering design, ASLD requires completion of supporting documentation associated with land acquisition, which will be incorporated into the scope of services under this RFQ.

Project Details

• Reference ID: 2026-046-RFQ
• Department: Flood Control District
• Department Head: Scott Holtry (Development Services Director)

Important Dates

• Questions Due: 2026-05-06T00:00:00.000Z
• Pre-Proposal Meeting: 2026-04-28T16:00:00.000Z — via Microsoft Teams Meeting See Notice of Request for Qualifications for Link to Join

Evaluation Criteria

• Qualifications and Experience of Team (40 pts) —

  Offeror must provide information demonstrating their qualifications and experience related to the scope of services. Provide the following:

  1. Describe the qualifications and experience of proposed staff who would be assigned to perform services under this contract, including applicable licenses, and certifications. 
  2. Prepare an organizational chart identifying the roles of the key staff that will be directly involved in the project. 
  3. List any subcontractors/subconsultants to be used on the project and their role in the project.
• Qualifications of Firm (35 pts) —

  Offeror must provide information describing their approach to accomplishing the Scope of Services. Provide the following:

  1. Provide a description of the firm including size and years in business.
  2. Describe the firm’s management and organization capabilities.
  3. Describe the internal quality and cost control measures or procedures.
  4. Provide a minimum of three references who can speak to Offeror's qualification and experience. References may be asked to provide responses to a questionnaire.
• Available Resources to Complete Project (25 pts) —
  1. Indicate the availability of the resources available to perform the work described in the Scope of Services.
  2. Describe the firm's current workload and its ability to complete these services in a timely manner.
  3. Identify the firm’s record for project completion with other recent clients, including the County.

Submission Requirements

• Certification (required) —

  By signature in the Offer and Acceptance Form, Offeror certifies the following:

  1. The submission of the offer did not involve collusion or other anti-competitive practices.
  2. The Contractor shall not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246, or A.R.S. § 41-1461, et seq.
  3. The Contractor has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer.
  4. The Contractor submitting the offer hereby certifies that the individual signing the proposal is an authorized agent for the company and has the authority to bind the Offeror to the contract.
  5. The Contractor certifies to the best of his/her knowledge and belief, that they are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal, state, or local government. 

  Do you agree to the above?

• Certification - Insurance Requirements (required) —

  Mohave County has specific insurance requirements put in place by their Risk Management Division.

  Please certify that, if your firm is awarded, you are willing and able to provide a certificate of insurance meeting or exceeding the requirements set forth in this solicitation. 

• Conflict of Interest (required) —

  Is any current Mohave County employee also an owner, corporate officer, or employee of your business? 

• Conflict of Interest, Names and Positions —

  If yes, provide the names and positions that those the County employees hold within your business. 

• Uploads: —

  Please ensure that all required information is included with your offer.

  1. Offer and Acceptance Form
  2. Submittal Documents

  Do not submit a contract rate proposal until requested by County.

• Offer and Acceptance Form (required) —

  Please upload the signed Offer and Acceptance Form. This is the final page of the RFQ document.

• Submittal Documents (required) —

  Upload all other Submittal Documents - this should include all of the information requested by the RFQ, such as the Statement of Qualifications and the requirements of the Evaluation of Qualifications and Instructions to Offerors sections.

• References —

  Provide a minimum of three references below who can speak to your firm's qualification and experience. Attach this information with submittal documents, if more space is necessary. References may be asked to provide responses to a questionnaire during the evaluation process. 

• Reference #1 (required) —

  Enter the following information in the text box below:

  • Name of the Company/Organization
  • Contact Person Name and Title
  • Contact's Email Address
  • Contact's Phone Number
  • Describe how they know your firm
• Reference #2 (required) —

  Enter the following information in the text box below:

  • Name of the Company/Organization
  • Contact Person Name and Title
  • Contact's Email Address
  • Contact's Phone Number
  • Describe how they know your firm
• Reference #3 (required) —

  Enter the following information in the text box below:

  • Name of the Company/Organization
  • Contact Person Name and Title
  • Contact's Email Address
  • Contact's Phone Number
  • Describe how they know your firm
• Will the resulting contract have federal funding? (required)
• Insurance Requirements (required) —

  Please select the additional insurance coverages required for this project. Please select all that apply.

• Is this Contract Project-based, Term, or Term with Renewals? (required) —
  • Project-based or One-Time - is for a specific project or purchase that is complete when they finish, with no specific term. This is normal for a design contract, commodity purchase, or for a one-time service. 
  • Term - ends after a specified term with no renewals, such as a simple one-year contract.
  • Term with Renewals - has an initial term with optional renewals. This is normal for a long-term services contract, such as an on-call contract, purchase with indefinite quantity over time, or service contract that will happen regularly over years.

  This question will select either Term or Term with Renewals in Special T&Cs. Project-based will not have either of those, so remember that you can specify time for completion/delivery in Scope.

  Most design projects are project based. Most on-call contracts are Term with Renewals.

  If none of these make sense, choose Project-Based or One-Time.

• Contract Initial Term (required) —

  If the Contract is Project-based or One-Time, ignore this - it won't do anything.

  If the Contract is Term or Term with Renewals, enter the length of the initial term of the Contract here, in this format:

  one (1) year

• Contract Renewal Term (required) —

  If the Contract is Project-based, One-Time, or Term with no renewal options, you can ignore this, it won't do anything.

  If the Contract is Term with Renewals, enter the number of renewal options and the length of each option, in this format:

  four (4) additional one (1) year

• Do you have a web-based pre-proposal conference? (required) —

  If yes, this will add a section in Notice of Invitation for Proposals that you will need to edit. Paste the "Location" there. 

• Pricing (required) —

  Will you build the pricing in OpenGov Procurement (OG Pro)?

• Attachments (required) —

  Do you have additional attachments?

  This adds the Attachments page. If you say no, it just has a blank page there, instead.

• Legal Publication Date 1 (required) —

  What is the 1st date of legal publication?

• Legal Publication Date 2 (required) —

  What is the 2nd date of legal publication?

• Special Terms and Conditions Library —

  Italics are Morgan's commentary. 

  Most default to No. The ones that are required but have no default are the most commonly-added T&C's. 

• ADVICE AND CONSULTATION (required) —

  Usually include if this will result in a construction project, like design contracts. Including by default.
  
  "The Consultant shall be available to the County for advice and consultation on the interpretation of the plans and specifications on questions which may arise during the course of this Contract."

• AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (required) —

  Use if we are bidding but don't have the money in the bank, yet. Usually when bidding before budget approved or to get numbers to get funds from some other agency.

  "Funds are not presently available for performance under this Contract. The County's obligation for performance of this Contract is contingent upon the availability of funds from which payment for Contract purposes can be made. No legal liability on the part of the County for any payment may arise for performance under this Contract until funds are made available for performance of this Contract."

• BRAND OR TRADE NAMES (required) —

  When your specs are brand-specific, use this. Common for equipment. Not as common in an RFQ, because an RFQ is usually to get specs, not based on specs. Only include if we are going for an RFQ and have something like preliminary plans/specs that might include brand names.

  "Any manufacturer's names, trade names, brand names or catalog numbers used in the solicitation are for the purpose of describing and/or establishing the quality, design and performance required. Any such reference is not intended to limit or restrict any bid/offer by any vendor, but is only listed in order to advise potential bidders/offerors of the requirements of the County. Any bid/offer which proposes like quality, design or performance will be considered."

• COOPERATIVE PURCHASING (required) —

  This makes the contract cooperative. Good candidates for cooperative are long-term contracts that are not project-specific. I encourage you to make contracts cooperative if another agency might use it. For Professional Services RFQ's, I recommend making our on-call contracts coops.

  "Consultant will, when requested, provide goods and services at the same prices and under the same terms and conditions as set forth in this Contract to any public or nonprofit agency that, at the time of request, has a Cooperative Purchasing Agreement with the County or participates in the Strategic Alliance for Volume Expenditures (SAVE) cooperative. These lists are subject to change. Consultant may, however, negotiate with an agency for payment of additional out-of-pocket expenses that will be incurred by Consultant in providing goods and services to the agency (i.e., freight charges, travel related expenses, etc.).

  Each participating agency that orders goods or services under this Contract as provided above is solely responsible for paying Consultant for those goods and services. The County is not responsible for any disputes arising out of transactions made by others."

• DESIGNER'S CONFLICT OF INTEREST (required) —

  Include this for all design contracts. 

  "Consultant and any sub-consultants who develop designs or specifications for this project will be precluded from later contract award for any solicitation utilizing those designs or specifications."

• ENERGY STAR COMPLIANT (required) —

  Required for some Federal-funded projects.

  'Products purchased under this Contract shall be Energy Star compliant, when available. The Energy Star standard is available at www.energystar.gov. Potential energy star compliant products must have proof of meeting the Energy Star standard, to include but not limited to, having the Energy Star label on the delivered product. Proof consists of one of the following levels of verification listed in order from least to most valued; self-certification with random audits, independent third-party certification or independent third-party certification with onsite and random audits."

• INSPECTION OF PREMISES (required) —

  Usually better to do a site walk/pre-bid, but useful if site is difficult to access, distant, etc..

  "Offerors are encouraged to inspect the premises prior to submitting a response in order to be fully aware of the scope of services required. Failure to do so will in no way relieve the successful Offeror from performing in accordance with the conditions of this solicitation. Arrangements for on-site inspection of premises can be made with 'Procurement Contact Full Name at 'Procurement Contact Phone."

• KEY PERSONNEL (required) —

  Include almost always in an RFQ. 

  "It is essential that the Consultant provide adequate experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this Contract. The Consultant must agree to assign specific individuals to the key positions.

  The Consultant agrees that, once assigned to work under this Contract, key personnel shall not be removed or replaced without written notice to and subsequent concurrence by the County.

  If key personnel are not available for work under this Contract for a continuous period exceeding thirty calendar days, or are expected to devote substantially less effort to the work than initially anticipated, the Consultant shall immediately notify the County, and shall, subject to the concurrence of the County, replace such personnel with personnel of substantially equal ability and qualifications."

• LIQUIDATED DAMAGES (required) —

  Include if time is important enough to charge them per day if they fail to deliver on time. Not normal for a typical design-type RFQ.

• MULTIPLE AWARDS (required) —

  Include for on-call contracts and anything awarded to multiple vendors. You will need to edit the clause.

• NO PRE-SUBMITTAL CONFERENCE (required) —

  Removes a pre-submittal conference, but you should probably have a pre-submittal conference, so use this rarely. 

• OWNERSHIP OF WORK (required) —

  Important for design contracts. I would only exclude in something like on-call plan review. 

  "The originals of all documents provided by the Consultant to the County for review and all work product of the Consultant including, without limitation, field review notes, field survey notes, reports, exhibits, computer outputs, calculation sheets, drawings, and all other documents, including recordings, videos and pictures associated herewith are instruments of service, are property of the County, and are to be delivered to the County before or as a part of completion of the performance under any phase of this contract for which compensation and/or payment is requested by the Consultant. Any work produced under this contract is a work made for hire. Each discovery, idea, invention, or other work product developed by the Consultant pursuant to this Agreement (collectively ‘Work Product’) shall belong to the County. To the extent applicable law provides that any Work Product belongs to the Consultant rather than the County notwithstanding the preceding sentence, the Consultant assigns to the County all rights, title, and interest in and to such Work Product for no consideration other than that which is given in connection with this Agreement. The Consultant must promptly (1) provide the County with all information in the possession or under the control of the Consultant and relating to all Work Product and (2) at the request of the County, execute and deliver to the County each document and other writing, and take each other action, in order to assist the County in protecting its interest in any Work Product and otherwise enabling the County to use and enjoy any Work Product."

• PERFORMANCE SURETY (required) —

  If we need a performance bond. Rare in design RFQ's.

  "The successful bidder/offeror(s) must furnish a performance surety in the amount of 100% of the awarded Contract amount within ten days after notice of award. The surety will be in the form of a bond, cashier's check, certified check, money order, letter of credit, or certificate of deposit. Personal or company checks are not acceptable unless certified."

• PRICE ADJUSTMENT (required) —

  Include on Term with Renewals contracts, like on-calls.

  "The County will review fully documented requests for price adjustment after any Contract has been in effect through the initial contract term. Any price adjustment will only be made at the time of Contract renewal and/or extension and will be a factor in the extension review process. The County will determine whether the requested price adjustment or an alternate option, is in the best interest of the County. Any price adjustment will be effective upon the effective date of the Contract extension."

• PUBLIC HEARINGS (required) —

  Include for anything where we want them to show up to meetings, like big design contracts, complex P&Z issues where we want them at the P&Z meeting, etc... Make sure that we get a price for showing up defined in their eventual fee proposal. 

  "The Consultant shall upon request, attend any public hearing on matters related to the scope of professional services set forth in this Contract."

• TIME RECORDS (required) —

  Good for anything where we pay them by the hour. Also can be necessary in some consulting-type contracts where we need to justify their work or maybe for Federal requirements.

  "The Consultant shall maintain complete, current and daily records covering all hours actually worked on this project by the various classes of workers. The County shall have the right to audit and/or examine such records at any time during the progress of this Contract and shall withhold payment if such documentation is found by the County to be incomplete or erroneous."

• USAGE REPORT (required) —

  Include if the contract will be used by multiple departments and we want regular reporting on how the contract is used. We do this for the newspaper contract. Not common, but could be used for an on-call