Traffic Counting Service FY26 IDQ

The City of Norfolk (the “City”) Department of Public Works is seeking proposals from qualified professional engineering firms to provide services on an as-required basis. The City intends to enter into an annual, renewable agreement with the firm selected to provide these services. The City will provide a scope of services for each specific request for engineering services required under the Agreement.

Background

All Requests for Information (RFIs) shall be submitted no later than Friday, April 10, 2026Friday, April 10, 2026 through the Questions portal at https://procurement.opengov.com/portal/norfolk/projects/247124. Any RFI submitted after this date cannot be guaranteed a response by the City.

Project Details

• Reference ID: 26138
• Department: Public Works (D&C)
• Department Head: Richard Broad (Director)

Important Dates

• Questions Due: 2026-04-10T20:00:00.000Z

Addenda

• Addendum #1 (released 2026-04-13T18:30:40.421Z) —

  ADDENDUM NO. 1  

   

  Dated:  April 13, 2026

   

  26138 - Traffic Counting Services FY26 IDQ

   

  Except as may be otherwise described, bidding requirements, materials, and workmanship for the work described herein shall conform to all requirements of the original Contract Documents. The following Addendum to the drawings and specifications are made a part of the project and takes precedence over the section of the specifications, in part, and/or drawings, as originally written.

   

  This Addendum consists of one (1) page.

   

  ITEM NO.       DESCRIPTION

   

  1. QUESTIONS AND RESPONSES

  Question: Could you please provide additional context regarding the cancellation of the 2024 solicitation that was posted?

  Answered by Keith Darrow: Not relevant to this RFP.

   

  Question: Who is the current or most recent incumbent for this contract?

  Answered by Keith Darrow: Data Collection Group was the previous contractor for this recurring contract.

   

  Question: How would you evaluate the incumbent’s overall performance in terms of meeting the City’s expectations?

  Answered by Keith Darrow: Not relevant to this RFP.

   

  Question: Were there any identified areas for improvement in the previous contract, and if so, could you share where enhancements are desired for this upcoming solicitation?

  Answered by Keith Darrow: All necessary information is contained within the RFP.

   

  Question: Is a licensed engineer required for this contract?

  Answered by Keith Darrow: A licensed engineer is not required.

   

  Question: May cameras be used to collect automatic vehicle counts?

  Answered by Keith Darrow: Any method may be used as long as data is accurately collected, follows industry standard practices, and follows manufacturer recommendations.

   

  2. Receipt of this addendum shall be acknowledged on page 1.3-1 of the Bid Form

   

  Prepared by:     Keith Darrow, PE, CTE

  Issued by:        Ken Peacock, Design & Construction Contracting Specialist

Evaluation Criteria

• Request for Proposals - Services Requested —

  The City of Norfolk (the “City”) Department of Public Works is seeking proposals from qualified professional engineering firms to provide services on an as-required basis. The City intends to enter into an annual, renewable agreement with the firm selected to provide these services. The City will provide a scope of services for each specific request for engineering services required under the Agreement. A request for services may include, but not necessarily be limited to, the following:

  • Field data collection
  • Turning movement counts
  • Automatic vehicle counts
  • Speed studies
  • Pedestrian Counts
  • Bicycle Counts
  • Vehicle Classification Studies

  All traffic data submitted shall be in the Universal Traffic Data Format (UTDF) and will be submitted by paper copy and electronic media.

  Projects under this scope of services are expected to be completed within 45 days. For projects lasting longer than 45 days, the consultant will schedule a progress meeting at intervals no greater than 30 days. Your proposal should be complete in furnishing all miscellaneous services required to perform vehicular traffic counts.

• Summary —

  The City of Norfolk Public Works Department is seeking proposals from qualified professional  engineering firms to provide services on an as-required basis. The City intends to enter into an annual,  renewable  agreement  with  the  firm  selected  to  provide  these  services.  Other  related government organizations or agencies may be allowed to issue Work Orders under this Contract, as permitted by the City. The City will provide a scope of services for each specific request for engineering services required under the Agreement.

• Request for Proposals - Requirements of Proposal —

  Proposals submitted in the public procurement process are subject to public inspection in accordance with the Virginia Freedom of Information Act. Therefore, trade secrets or propriety information must be clearly identified to prevent their disclosure, and the reason why protection is required must be stated (City Code Sec. 33.1-9).

   

  Your proposal should address the proposed work and should include the following information.

   

  • Professional qualifications of the project team, including resumes of the key staff individuals and their background.
  • Profile of the firms’ principals, staff, and facilities.
  • Profile of the subconsultants and their background.
  • Previous experience with similar types of projects, including the scope of work, the client, the status of the project, and the year the work was performed.
  • The proposal should include statements concerning the availability of staff to perform the work.
  • Appropriate brochures, photographs or printed materials may be submitted at your option. In no event shall your proposal, including all attachments, brochures, covers, and dividers, exceed 20 sheets of paper (front and reverse or 40 digital pages).
  • A list of current/proposed contracts in which your firm is engaged.
  • Complete and include the attached Anti-Collusion Statement, Debarment Certification, Compliance with State Law – Authorization to Transact Business in the Commonwealth Certificate, and Bidder Information.
  • A written statement attesting that the firm maintains an errors and omissions liability policy with a minimum limit of $1,000,000.
• Background —

  All Requests for Information (RFIs) shall be submitted no later than 4:00 pm on Friday, April 10, 2026 through the Questions portal at https://procurement.opengov.com/portal/norfolk/projects/247124. Any RFI submitted after this date cannot be guaranteed a response by the City.

• Plan Holders List / Project Followers —

  Upon request, contact Ken Peacock at kenneth.peacock@norfolk.gov. Please also check the Followers Tab on this e-Procurement Portal.

• Additional Information —

  The Agreement term shall be for one year and may be renewed for three (3) additional one-year terms as permitted by current City Procurement Code, at the option of the City, and upon mutual written agreement. The sum of all Work Orders issued in a one-year term shall not exceed $5 million and the fee for any single Work Order shall not exceed $1 million.

  All proposals shall be submitted electronically through the City of Norfolk Department of Public Works' electronic bid service website at https://procurement.opengov.com/portal/norfolk/projects/247124 until 4:00 pm, Monday, April 20, 2026 for the above titled Project. Proposals must be submitted before date and time due specified in the Request for Proposal. Hard copy or e-mailed responses will not be accepted.  Responses received after this time will not be considered. 

  ALL QUESTIONS regarding this solicitation shall be submitted through the Questions portal at https://procurement.opengov.com/portal/norfolk/projects/247124 no later than 4:00 pm, Friday, April 10, 2026.

Submission Requirements

• Cooperative Procurement (required) —

  The City of Norfolk is issuing this Request for Proposals on behalf of itself and other public agencies.  Offerors are hereby advised that other public agencies may enter into a contract with the firm selected to provide the services based on the prices set forth in the Agreement.

• Minority Participation (required) —

  It is the policy of the City of Norfolk to facilitate the establishment, preservation, and strengthening of small businesses and businesses owned by women and minorities and to encourage their participation in the City’s procurement activities.  Toward that end, the City encourages these firms to compete and encourages non-minority firms to provide for the participation of small businesses and businesses owned by women and minorities through partnerships, joint ventures, subcontracts, and other contractual opportunities.  A listing of qualified businesses is available from the Virginia Department of Small Business and Supplier Diversity (www.sbsd.virginia.gov).  Firms are asked, as part of their submission, to describe any planned use of such businesses.  Please include in your proposal whether your firm or any of your sub-consultants is a minority owned business described by one of the following categories:  African American (male), African American (female), Caucasian (female), Hispanic (male), Hispanic (female), Asian American (male), Asian American (female), American Indian (male), American Indian (female), Eskimo (male), Eskimo (female), Aleut (male), Aleut (female), Other (male), Other (female).

• Equal Opportunity Business Development —

  Please indicate if your firm possess any of the following certificates registered with the Virginia Department of Small Business and Supplier Diversity.

• Certification Number —

  If you selected at least one of the following designations from the question above, please provide the Certification Number.

• Norfolk Businesses (required) —

  It is also the policy of the City to support Norfolk businesses and workforce development, and the City encourages companies with corporate offices in Norfolk, and which employ Norfolk residents, to compete for City contracts. Please include in your proposal information regarding the location of your offices, the offices of your sub-consultants, and the employment of Norfolk residents by your firm or by your sub-consultants.

• Emergency Services (required) —

  These services may also be required during emergencies.  The issuance of a Declaration of Emergency Conditions by authorized government officials shall cause any agreement or contract resulting from this proposal to be activated at the terms and conditions listed in the agreement or contract.  The selected firm shall make available to the City of Norfolk, during the time of emergency, its time, equipment, and expertise in those services for which the firm has been previously contracted.  Failure to comply may result in termination of the agreement or contract by the City of Norfolk.

• Anti-Collusion (required) —

  Collusion or restraint of free competition, direct or indirect, is prohibited.  Bidder or offeror is required to execute the anti-collusion statement.  See Attachment A.

• Ethics in Public Contracting (required) —

  The Contractor agrees to familiar with Chapter 33.1, Article VII (Sections 33.1-86 through 33.1-93) of the Code of the City of Norfolk, Virginia, 1979, as amended, entitled “ETHICS IN PUBLIC CONTRACTING,” including the additional statues set forth in Section 33.1-86 thereof.  The Contractor shall abide by such provisions in submission of its bid and performance of any contract awarded.

• Nondiscrimination (required) —

  The Offeror shall become familiar with and adhere to the nondiscrimination requirements set forth in the code of the City of Norfolk § 33.1-53 which will also be incorporated into any contract awarded.

• Debarment Certification (required) —

  The certification regarding debarment, suspension, proposed debarment, and other responsibility matters attached to this RFP must be executed and returned with Offeror’s proposal.  See Attachment B.

• Compliance with State Law (required) —

  Bidder or offeror organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 shall include in its bid or proposal the identification number issued to it by the State Corporation Commission.  See Attachment C.

   

  Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized.

• Substance Abuse and Drug-Free Workplace (required) —

  The Offeror agrees to comply with Section 33.1-58 of the Code of the City of Norfolk, Virginia, 1996, as amended, regarding substance Abuse and Drug-Free Work Place Policy.

• Evaluation of Proposals (required) —

  Evaluation of proposals will be under the complete jurisdiction of the City of Norfolk.  It is the intent of this Request for Proposal that all services be prepared complete in all respects without need for engaging separate technical expertise of professional services.

  Upon receipt of the proposals, the City will evaluate all materials submitted by responding firms and rank the proposals in order of qualifications by virtue of technical competence, general background experience, availability, etc.  The city shall engage in individual discussions with two or more firms deemed most qualified, responsible and suitable on the basis of initial responses and with emphasis on professional competence, to provide the required services.  After completion of the interview process, the City shall select, in the order of preference, two or more firms whose professional qualifications and proposed services are deemed the most meritorious.  At that time, the City will enter into negotiations with the first-choice firm to determine an agreeable method of compensation for service.  If negotiation cannot be successfully completed with the first-choice firm, the City will then negotiate with the second-choice firm, etc.  Upon completion of negotiations, a formal contract agreement will be prepared and executed between the firm and the City of Norfolk.

• Vendor Response (required) —

  Please upload your ENTIRE proposal here as one COMPLETE .pdf Document. Instructions regarding the format of the response can be found within the Attachments.

• Addenda Acknowledgement (required) —

  Proposer acknowledges that they received and reviewed all Addenda and Questions & Answers for this RFP (for example, type "1, 2, 3" or "None")

Questions & Answers