Active SLED Opportunity · NEW YORK · VILLAGE OF MILLERTON
AI Summary
The Village of Millerton seeks bids for construction of a new accessible Olympic swimming pool, pool house, and site improvements. The project includes four prime contracts and requires compliance with New York State labor and MWBE regulations. Bids due May 13, 2026.
INVITATION TO BID VILLAGE OF MILLERTON ECMP POOL & POOL HOUSE Sealed bids for the project will be received at the following address: Lisa Cope, Clerk Village of Millerton 5933 N. Elm Avenue Millerton, NY 12546 until 2:00 PM Eastern time on May 13, 2026 and then at said office publicly opened and read aloud shortly thereafter. Please submit two (2) original hard copies and one electronic copy (USB flash drive) of the proposal to the address as follows: Lisa Cope, Clerk Village of Millerton 5933 N. Elm Avenue Millerton, NY 12546 clerk@villageofmillerton-ny.gov Proposers are urged to mail/deliver their proposal early. Late proposals will not be accepted and will be returned unopened to the vendor. Faxed copies will not be accepted. The Project generally consists of the following work: Construction of a new 5,060 SF accessible short-course Olympic swimming pool featuring a zero-depth entry, a 4,080 SF pool house, a 276 SF pool equipment shed, a septic system, and associated site improvements. The pool house will include an entry corridor, locker rooms, park offices, a commercial kitchen, restrooms, storage areas, and a community room. Site improvements consist of earthwork, concrete sidewalks, an entrance plaza, pool deck, drainage systems, stormwater planter, lighting, landscaping, and associated site appurtenances. Work is divided into four (4) separate prime contracts as described herein. Bidders shall refer to individual Bid Forms for detailed scope delineation. A non-mandatory pre-bid meeting will be held on Wednesday, April 15, 2026 at 10:00 AM at Village Hall. The submittal process shall commence following contract award, execution of the agreement, and issuance of the Notice to Proceed. Construction shall not commence prior to August 3, 2026. Work shall be substantially completed and operational by July 16, 2027 and ready for final payment by July 30, 2027. VILLAGE OF MILLERTON ECMP POOL & POOL HOUSE LABELLA ASSOCIATES PROJECT NO. 2242096 001100-2 INVITATION TO BID The bidding and contract documents for this project will be made available on or after Tuesday, April 7, 2026, via Sharefile only. To obtain access to the Sharefile site and to register with LaBella Associates as a plan holder, bidders shall e-mail Haley Bigando at hbigando@labellapc.com and provide their company’s name, address, point of contact, phone number and e-mail address. Drawings and Specifications may also be examined at the following locations: Millerton Village Hall 5933 N. Elm Avenue Millerton, NY 12546 Eastern Contractors Association Virtual Plan Room https://www.ecainc.org Please note that only bidders who obtain sets from and are registered with LaBella Associates will receive notification of Addenda. Notice to Bidders: A. Wicks Law Coordination: This Project is subject to Wicks Law (New York State General Municipal Law §101(6-a)). Four (4) separate prime contracts will be awarded directly by the Owner as follows: Contract 1 – Building, Site, Pool & General Construction (GC) Contract 2 – Mechanical Construction (MC) Contract 3 – Electrical Construction (EC) Contract 4 – Plumbing Construction (PC) The Contractor under Contract 1 (Building, Site, Pool & General Construction) shall serve as the Wicks Law Coordinator for the Project. The GC shall be responsible for coordinating the Work of all prime contractors, preparing and maintaining the Project Construction Schedule, managing site logistics, coordinating access to common work areas, and conducting coordination meetings. All prime contractors shall cooperate fully with the Wicks Law Coordinator and shall perform their Work in accordance with the coordinated schedule and site logistics plan. The Wicks Law Coordinator shall not be responsible for the means, methods, techniques, sequences, safety programs, or quality of the Work of other prime contractors. Each prime contractor remains fully responsible for its own Work as required by its respective Contract. Scope delineations between prime contracts are indicated on the Bid Forms and in the Drawings and Specifications. In the event of ambiguity, prime contractors shall promptly notify the Engineer prior to Bid submission. No claims for additional compensation arising from scope overlap that could have been identified prior to Bid shall be considered. B. This project is funded in part by a grant from the NYS Office of Parks, Recreation and Historic Preservation (OPRHP) through Title 9 of the Environmental Protection Act of 1993 and by a New York Statewide Investment in More Swimming (SWIMS) grant from the Dormitory Authority of the State of New York (DASNY). VILLAGE OF MILLERTON ECMP POOL & POOL HOUSE LABELLA ASSOCIATES PROJECT NO. 2242096 001100-3 INVITATION TO BID C. All bidders are subject to the terms of the State of New York Contract for Grants - Standard Terms and Conditions, which can be found online at: https://grantsmanagement.ny.gov/state-agency-resources D. This project is publicly funded. The Bidders must comply with the New York State Department of Labor Prevailing Wage Rate Schedules and conditions of employment. E. Minority and Women-owned Business Enterprises (MWBEs) and certified Section 3 companies in New York State are encouraged to apply. F. Under Article 15-A, Executive Law, the State of New York is committed to providing Minority and Women-Owned Business Enterprises (MWBEs) equal opportunity to participate in government contracts. While no specific MWBE participation goals have been established for this Project, bidders are encouraged to promote and support MWBE participation in accordance with Article 15-A. G. Bidders should read all documents contained in this bid package. The following documents are attached to and made a part of this Invitation for Bids: Bidding Documents 1) Notice of Invitation to Bid 2) 001100 Invitation to Bid 3) 002113 Instructions to Bidders 4) 004113 Bid Form 5) 004325 Substitution Request Form 6) 004333 Proposed Product Form 7) 004336 Proposed Subcontractor Form 8) 004513 Bidders Qualification Statement 9) 004519 Non-Collusive Certification 10) 004900 Hold Harmless Agreement H. Bidders are responsible for submitting their Bids to the appropriate location at or prior to the time indicated in the instructions. NO BIDS WILL BE ACCEPTED AFTER THE DESIGNATED TIME OR DATE INDICATED IN THESE INSTRUCTIONS. It is suggested that registered mail or hand delivery during regular business hours be used to submit bids. Late proposals, telegrams, facsimile, or telephone bids will not be considered. I. All Bids shall be submitted on the proposal forms attached to this Invitation for Bids. All Bids must be signed and all the attached certificates must be completed and signed in compliance with the provisions of the General Municipal Law. The forms necessary to be submitted as a Bid are the following: 1) Bid Proposal Form, including all items required by the specifications 2) Certificate of Non-Collusion, signed, sworn to and dated 3) Certificate of Equal Employment Opportunity 4) Certified or bank check or bid bond in the amount of 5% of the amount bid as provided in the bid instructions VILLAGE OF MILLERTON ECMP POOL & POOL HOUSE LABELLA ASSOCIATES PROJECT NO. 2242096 001100-4 INVITATION TO BID 5) A digital copy of the bidder’s Certificate of Registration and Registration Number from the New York State Contractor Registry portal, as required by the New York State Office of Parks, Recreation and Historic Preservation (OPRHP). Failure to provide this information with the Bid may result in the Bid being deemed non- responsive. J. Bidders are responsible for reporting, in writing, any errors in the Bid Specifications to the Village Clerk at the Village of Millerton 5933 N Elm Avenue Millerton, NY 12546 or via email clerk@villageofmillerton-ny.gov provided that email will be considered accepted only if a non- automatic acknowledgement of receipt is provided. K. The Village of Millerton reserves the right to postpone or cancel a scheduled bid opening, or to amend or supplement the bid package. Any addenda or corrections to this Invitation for Bids will be made in writing. L. The bidder shall comply with the contract requirements for labor laws, labor safety, labor standards and nondiscrimination. The project is subject to state and federal prevailing wage requirements as set forth in the Contract Documents. M. All information required by the bid documents must be supplied on the forms or in the format specified. No alteration, erasure, or addition is to be made to the bid documents. All Bids must be typewritten or printed in black/blue indelible ink. Bids which have been corrected by white out or cross out, and have not been initialed and dated will be rejected as unresponsive. N. The Village of Millerton reserves the right to reject any and all Bids, parts of all Bids, or all Bids for any one or more supplies or contractual services included in the proposed contract, when such rejection is in the best interests of the public. The Village of Millerton reserves the right to waive technicalities, irregularities, or omissions in the best interests of the Village of Millerton. O. The contract will be awarded to the lowest responsive and responsible bidder in accordance with the requirements of Section 103 of the General Municipal Law. A responsible bidder is one determined to have skill, judgment and integrity, and found to be competent, reliable, experienced, and qualified financially, as determined by the Board of Trustees of the Village of Millerton. Upon request, each bidder must provide a minimum of three (3) references demonstrating the ability of the bidder to perform jobs similar in scope to the size, nature, and complexity to the project outlined in the Bid Documents. Upon request, each bidder must provide documentation of its ability to complete the contract including evidence of financial stability and current financial statements. Date: April 7, 2026 **Project Type**: RFB - Request for Bid (Formal) **Source ID**: PU.AG.USA.1667731.C15346101 **Piggyback Contract**: No **Question Acceptance Deadline**: 05/01/2026 04:00 PM EDT **Bid Submission Type**: Physical Bid Submission **Additional Bidding Instructions**: INVITATION TO BID VILLAGE OF MILLERTON ECMP POOL & POOL HOUSE Sealed bids for the project will be received at the following address: Lisa Cope, Clerk Village of Millerton 5933 N. Elm Avenue Millerton, NY 12546 until 2:00 PM Eastern time on May 13, 2026 and then at said office publicly opened and read aloud shortly thereafter. Please submit two (2) original hard copies and one electronic copy (USB flash drive) of the proposal to the address as follows: Lisa Cope, Clerk Village of Millerton 5933 N. Elm Avenue Millerton, NY 12546 clerk@villageofmillerton-ny.gov Proposers are urged to mail/deliver their proposal early. Late proposals will not be accepted and will be returned unopened to the vendor. Faxed copies will not be accepted. The Project generally consists of the following work: Construction of a new 5,060 SF accessible short-course Olympic swimming pool featuring a zero-depth entry, a 4,080 SF pool house, a 276 SF pool equipment shed, a septic system, and associated site improvements. The pool house will include an entry corridor, locker rooms, park offices, a commercial kitchen, restrooms, storage areas, and a community room. Site improvements consist of earthwork, concrete sidewalks, an entrance plaza, pool deck, drainage systems, stormwater planter, lighting, landscaping, and associated site appurtenances. Work is divided into four (4) separate prime contracts as described herein. Bidders shall refer to individual Bid Forms for detailed scope delineation. A non-mandatory pre-bid meeting will be held on Wednesday, April 15, 2026 at 10:00 AM at Village Hall. The submittal process shall commence following contract award, execution of the agreement, and issuance of the Notice to Proceed. Construction shall not commence prior to August 3, 2026. Work shall be substantially completed and operational by July 16, 2027 and ready for final payment by July 30, 2027. **Owner Organization**: Village of Millerton **Reference Number**: 0000419580 **Pre-Bidding Events**: Event Type: Prebid Conference | Attendance: Recommended | Event date: 04/15/2026 12:00 AM EDT | Location: 5933 N. Elm Ave, Millerton, NY 12546 | Event Note: A non-mandatory pre-bid meeting will be held on Wednesday, April 15,2026 at 10:00AM at Village Hall,
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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