WASHINGTON DC FIELD TRIP SCHOOL 309

Solicitation No.

215284

Type / RFx

RFP

Status

OPEN

Level

education

Published Date

Invalid Date

Due Date

January 22, 2026

NAICS Code

561510AI guide

Jurisdiction

Buffalo Schools

State

New York

Agency

Buffalo Schools

East Community High School is planning a 2-night, 3-day trip for up to 40 students to travel to Washington, DC on May 27-29, 2026. We are seeking a vendor to organize and plan a travel itinerary for all aspects of travel listed in the scope of work. Important Events: Search Status Event Name Location Description Dates Mandatory ONGOING Open Date Online Portal Posting date for the Opportunity Dec 22nd 2025, 4:00 PM EST N/A UPCOMING Questions Due Date Online Portal Deadline to submit Questions Jan 5th 2026, 8:00 AM EST N/A UPCOMING Answers Posted Online Portal Answers Posted Jan 9th 2026, 4:00 PM EST No UPCOMING Public Opening 65 Niagara Square; Room 816; Buffalo, NY 14202 65 Niagara Square; Room 816; Buffalo, NY 14202 Jan 22nd 2026, 12:00 PM EST No UPCOMING Close Date Online Portal Deadline for Submissions Jan 22nd 2026, 12:00 PM EST N/A UPCOMING Intent to Bid Due Date Online Portal Deadline to indicate your intent to Bid Jan 22nd 2026, 12:00 PM EST Yes Commodity Codes: UNSPSC 90 Travel and Food and Lodging and Entertainment Services: This segment includes services associated with tourism, travel or entertainment. This segment also includes services provided by restaurants, hotels, movie theaters, cinemas and sporting events as well as spas, fitness and health clubs UNSPSC 901215 Travel agents UNSPSC 86132202 Field trip service: Service provided for various field trips outside of schools Supporting Documentation: Download All Files Search File Type Description Date Created Actions 5410-001 BUFFALO PUBLIC SCHOOLS STANDARD TERMS CONDITIONS and DISCLAIMERS 01312021.pdf Documentation Terms and Conditions Aug 31st 2022, 8:05 AM EDT Download 5410-002 - OFFERING SPECIFCATIONS FOR DC FIELD TRIP PS 309.pdf Documentation OFFERING SPECIFICATIONS Dec 22nd 2025, 12:39 PM EST Download 5410-003 - Submission Instructions - 25-0626-049.pdf Documentation SUBMISSION INSTRUCTIONS Dec 22nd 2025, 12:58 PM EST Download 5410-010F EEO EMPLOYER INFORMATION REPORT 01282021.pdf Documentation EEO Report (PDF version) Aug 31st 2022, 8:06 AM EDT Download 5410-010F EEO EMPLOYER INFORMATION REPORT 01282021.xlsx Documentation EEO Report (Excel Version) Aug 31st 2022, 8:07 AM EDT Download 5410-011F NON-COLLUSIVE BIDDING CERTIFICATION 01282021.pdf Documentation Non-Collusive Bidding Certification Legally Required Form Read more... Aug 31st 2022, 8:07 AM EDT Download 5410-012F SUBCONTRACTOR LISTING AND MWBE UTILIZATION PLAN 01282021.pdf Documentation Subcontractor Listing Aug 31st 2022, 8:08 AM EDT Download 5410R.1 Restrictions on Contact 08312022.pdf Other Restrictions on Contact Regulation Aug 31st 2022, 8:10 AM EDT Download BPS Procurement Policy Links 08312022.pdf Other Links to relevant BPS Policies Aug 31st 2022, 8:08 AM EDT Download fw9.pdf Other W-9 IRS Form Aug 31st 2022, 8:08 AM EDT Download Requested Information: Listed below are the documents and information needed to complete your submission: Questionnaires Name Type # Files Requirement Instructions Actions Offering Questionnaire (Q-08IT) Questionnaire: Excel (.xlsx) 1 REQUIRED You will need to fill out the provided Response Template for this Questionnaire. Download Voluntary Surveys (Q-16OR) Questionnaire: Excel (.xlsx) 1 OPTIONAL You will need to fill out the provided Response Template for this Questionnaire. Download Standard Documents Name Type # Files Requirement Instructions Actions Signed Non-Collusive Bidding Certification File Type: PDF (.pdf) Multiple REQUIRED Insurance Certificate File Type: PDF (.pdf) Multiple REQUIRED Current W-9 File Type: PDF (.pdf) Multiple REQUIRED Completed Equal Opportunity Form File Type: Any (.*) Multiple REQUIRED References File Type: PDF (.pdf) Multiple REQUIRED Disclosure Narrative File Type: PDF (.pdf) Multiple OPTIONAL Debarment Narrative File Type: PDF (.pdf) Multiple OPTIONAL Certifications File Type: PDF (.pdf) Multiple OPTIONAL Policy 5414 (MWBE) Compliance Narrative File Type: PDF (.pdf) Multiple OPTIONAL Subcontractor Documentation File Type: PDF (.pdf) Multiple OPTIONAL Anti-Lobbying Narrative File Type: PDF (.pdf) Multiple OPTIONAL Other Vendor Information (as needed) File Type: PDF (.pdf) Multiple OPTIONAL Offering Specific Name Type # Files Requirement Instructions Actions TOTAL ALL INCLUSIVE COST Data Type: Number N/A REQUIRED DAY BY DAY AGENDA File Type: PDF (.pdf) Multiple REQUIRED BREAKDOWN BY EVENTS File Type: PDF (.pdf) Multiple REQUIRED BREAKDOWN OF COST BY THE NUMBER OF STUDENTS AND ADULTS File Type: PDF (.pdf) Multiple REQUIRED NARRATIVE TO SCOPE File Type: PDF (.pdf) Multiple OPTIONAL Document Takers Search Vendors # Files NYS Certified MWBE? Invite Method Mailing List Opt-In: Arts & Crafts Supplies Mailing List Opt-In: Audio/Video Equipment, Supplies, and Services Mailing List Opt-In: Automotive Equipment, Supplies, and Services Mailing List Opt-In: Building/Grounds Equipment, Supplies, and Services Mailing List Opt-In: Computer Hardware Mailing List Opt-In: Computer Software Mailing List Opt-In: Construction Trades Supplies, and Services Mailing List Opt-In: Cosmetology Supplies Equipment and Repairs Mailing List Opt-In: Educational Equipment Mailing List Opt-In: Educational Supplies Mailing List Opt-In: Electrical Supplies & Services Mailing List Opt-In: Environmental Inspections & Remediation Mailing List Opt-In: Fire Safety Systems & Services Mailing List Opt-In: First Aid & Medical Supplies & Equipment Mailing List Opt-In: Food Equipment, Supplies, & Services Mailing List Opt-In: Horticultural Supplies & Equipment Mailing List Opt-In: HVAC Equipment, Supplies, and Services Mailing List Opt-In: Instructional Supplies Mailing List Opt-In: Janitorial Supplies, Equipment, & Services Mailing List Opt-In: Library Media & Supplies Mailing List Opt-In: Musical Instruments, Supplies & Services Mailing List Opt-In: Occupation Education Supplies & Equipment Mailing List Opt-In: Office Furniture and Furnishings Mailing List Opt-In: Office Equipment & Supplies Mailing List Opt-In: Packaging Supplies Mailing List Opt-In: Playground Equipment Mailing List Opt-In: Photography Equipment & Supplies Mailing List Opt-In: Professional Services Mailing List Opt-In: Professional Printing Equipment & Supplies Mailing List Opt-In: Safety Equipment & Supplies Mailing List Opt-In: Sporting Goods Mailing List Opt-In: Swimming Pool Supplies & Services Mailing List Opt-In: Textbooks Mailing List Opt-In: Tools Mailing List Opt-In: Uniforms (Athletic) Mailing List Opt-In: Uniforms (Staff) Mailing List Opt-In: Welding Gases, Supplies & Equipment Actions BBR Printers 12 View CJIS GROUP LLC 10 Invite to All Offerings View Creating Success LLC 2 Invite to All Offerings Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes View Deltek 10 Invite By Commodity Code/Mailing List View Dumonde Travel 14 Invite By Commodity Code/Mailing List Yes View Experience The World With Class 1 Invite to All Offerings View Lifting While Climbing 1 Yes Invite to All Offerings View RFPmart 10 Yes Invite to All Offerings View Strickly Business Safety Solutions, LLC 1 No Invite to All Offerings No No No No No No Yes No Yes Yes No Yes Yes Yes No No No Yes No No No Yes No No No No No Yes No Yes No No No No No No No View VISUAL 10 View Messages Public Notices (0) Public Notices are visible to anyone who can view the opportunity Vendor Discussions (0) There is currently nothing to display here. Submission Intent to Bid In order to prepare a submission you must first submit your Intent to Bid by Jan 22, 2026 12:00 PM EST. Do you intend to bid on this opportunity? Yes No Submit Technical Support Portal Security Terms of Service Privacy Policy Sitemap 4

1. Invalid DatePublished
2. January 22, 2026Responses Due