FAR 32.1109—EFT information submitted by offerors.
Plain-English Summary
FAR 32.1109 addresses what happens to electronic funds transfer (EFT) information when an offeror has already been required to provide it before award. The section covers three main topics: the successful offeror’s lack of a duty to resubmit EFT data after award, the limited exceptions for making changes or placing EFT information on invoices if agency procedures require it, and the contracting officer’s duty to forward the EFT information to the proper office. Its purpose is to prevent duplicate collection of banking information, reduce administrative burden, and ensure payment systems receive the data needed to make timely electronic payments. In practice, this means agencies should treat preaward EFT data as sufficient for postaward processing unless something changes or local procedures require invoice notation. For contractors, it reduces repetitive paperwork but still requires attention to accuracy and updates if banking details change. For contracting officers and payment offices, it creates a clear handoff responsibility so EFT information is not lost between award and payment setup.
Key Rules
No resubmission after award
If the offeror was required to submit EFT information before award and is successful, the contractor does not have to submit the same information again after award. The government should rely on the preaward submission for postaward processing.
Changes must still be reported
The contractor remains responsible for updating EFT information if it changes. The rule does not eliminate the need to provide corrected banking or payment data when necessary.
Invoice notation may be required
If agency procedures require EFT information to appear on invoices, the successful offeror must place the information there. This is an exception to the general rule against resubmission.
Contracting officer must forward data
The contracting officer must send the EFT information provided by the successful offeror to the appropriate office. This ensures the payment office receives the information needed to establish or maintain electronic payment capability.
Responsibilities
Contractor / Successful Offeror
Do not resubmit EFT information after award unless a change is needed or agency procedures require the information on invoices. Keep EFT data current and provide updates promptly if banking or payment information changes.
Contracting Officer
Forward the EFT information submitted by the successful offeror to the appropriate office after award. Ensure the information is routed so the payment system can use it without unnecessary duplication.
Agency / Payment Office
Receive and process the EFT information forwarded by the contracting officer and use it to support electronic payment setup. Apply any agency procedures that require EFT information to appear on invoices.
Practical Implications
This section is mainly an administrative efficiency rule: once EFT data is collected preaward, agencies should not ask the winner to submit it again unless something changes.
A common pitfall is failing to forward the information promptly, which can delay payment setup even though the contractor already provided the data.
Contractors should still monitor their banking information carefully; a change in account details must be communicated even though duplicate submission is not required.
If an agency has invoice-format procedures that require EFT information, contractors need to follow those local requirements even after award.
Contracting officers should confirm the information reaches the correct payment or finance office, since the rule depends on proper internal routing rather than a new contractor submission.
Official Regulatory Text
If offerors are required to submit EFT information prior to award, the successful offeror is not responsible for resubmitting this information after award of the contract except to make changes, or to place the information on invoices if required by agency procedures. Therefore, contracting officers shall forward EFT information provided by the successful offeror to the appropriate office.