RFI- ARMY MEDICAL CONFERENCE - FEB 25

AI Summary

The U.S. Army is seeking a hotel with conference facilities and lodging to host a medical conference reception for up to 650 attendees on February 25, 2025. The venue must include one main conference room and 20 to 30 smaller breakout rooms, all equipped with audio and visual equipment, tables, and chairs. Additionally, the hotel must provide 650 rooms within walking distance of the conference center, located in the Leesburg, VA area. Interested vendors are invited to submit a capability document, not exceeding three pages, detailing how they can meet these requirements. Responses should be sent via email to the designated points

Contract details

Solicitation No.: W81K0425RXXXX
Notice Type: Sources Sought
Set-Aside: Total Small Business Set-Aside (FAR 19.5)
Posted Date: October 31, 2024
Response Deadline: November 5, 2025
NAICS Code: 531120 AI guide
PSC / Class Code: X1AB
Contract Code: 2100
Issuing Office: W40M USA HCA
Sub-Agency: DEPT OF THE ARMY
Agency: DEPT OF DEFENSE
Primary Contact: Deric Harris
City: JBSA FT SAM HOUSTON
State: TX
ZIP Code: 78234-5074
AI Product/Service: service

Description

U.S. Army requires a hotel with conference facilities and lodging to host a reception for up to 650 attendees. This requirement will require 1 main conference room to support the 650 conference attendees and 20 to 30 small classrooms or breakout rooms. This requirement will also require 650 hotel rooms within or around (within walking distance of the conference center. The conference rooms and breakout rooms require audio and visual equipment for presentations and panel discussions along with tables and chairs. The location of this event shall be within the Leesburg, VA area.

Interested parties are requested to respond to this RFI via email to the POCs with a capability document (not more than 3-pages) that describes the service the vendor can provide to meet all aspects of this requirement.

POCs: deric.k.harris.civ@health.mil and delbert.d.spriggs2.civ@health.mil

This RFI is for market research and planning purposes only. It does not constitute a solicitation and shall not be construed as a commitment by the government to award a contract from responses to this announcement. Any information submitted by interested parties is strictly voluntary and no monetary compensation will be provided for response preparation.

Key dates

October 31, 2024Posted Date
November 5, 2025Proposals / Responses Due

AI search tags

hotel services conference facilities lodging services event hosting audio visual equipment meeting rooms hospitality services

Frequently asked questions

RFI- ARMY MEDICAL CONFERENCE - FEB 25 is a federal acquisition solicitation issued by DEPT OF DEFENSE. Review the full description, attachments, and submission requirements on SamSearch before the response deadline.