Artificial Intelligence Solutions

The City of St. Petersburg is requesting information from vendors regarding Artificial Intelligence (AI), Generative Artificial Intelligence (GenAI), and Agentic AI solutions that may enhance municipal operations, service delivery, and workforce productivity. The City aims to assess available technologies, implementation models, governance considerations, and cost structures to inform future planning and potential competitive procurement. This request does not constitute a solicitation for bids or proposals and does not commit the City to any future procurement action.

Background

The City of St. Petersburg continues to modernize its technology environment in alignment with its Information Technology governance, security, and related administrative policies. As AI technologies evolve, the City aims to better understand how these tools may responsibly support internal operations, public-facing services, data analysis, and workflow automation while maintaining compliance with applicable federal, state, and local laws, including Florida public records requirements.

The information gathered through this RFI will support the City in assessing feasibility, estimating future costs, identifying potential risks, and governance frameworks to support informed decision-making regarding future AI initiatives.

Project Details

• Reference ID: RFI- 26 - 209
• Department: Mayor's Office
• Department Head: Director (Director)

Important Dates

• Questions Due: 2026-05-13T21:00:00.000Z
• Answers Posted By: 2026-05-14T21:00:00.000Z

Evaluation Criteria

• PREPARATION OF SUBMITTAL —

   Submittal will be prepared in accordance with the following:

  1. Submittals must be uploaded on forms furnished, utilizing the OpenGov Procurement website. Failure to comply could result in the submission being rejected. 
  2. If price is a factor, unit prices must be shown and where there is an error in extension of price, the unit price will govern.
  3. Alternate submittals will not be considered unless authorized by the solicitation.
  4. Proposed delivery time must be shown and any date calculations must include weekends and holidays. 
  5. Vendor is advised that exceptions to any agreement terms contained or referenced in this solicitation must be stated with specificity in its response to the solicitation. Vendor is deemed to have accepted and to be bound by the solicitation and referenced agreement terms that vendor does not take exception to its response. The City reserves the right to modify or add terms and conditions based upon exceptions stated by the Vendor, or to declare any terms and conditions non-negotiable, as determined by the City in its sole discretion. 
  6. Vendors will thoroughly review the drawings, specifications, schedule, instructions and/or all other solicitation documents. 
  7. Vendors will make all investigations necessary to thoroughly inform themselves regarding facilities for delivery of material and equipment as required by the solicitation. Plea of ignorance by the Vendor of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Vendor to make necessary examinations and investigations, or failure to fulfill in every detail the requirements of the solicitation documents, will not be accepted as a basis for varying the requirements of the City or the compensation to the Vendor. 
  8. Vendors are advised that all City solicitations are subject to all legal requirements provided for in the Procurement Code and/or State and Federal Statutes. 
• SOLICITATION REVIEW —

  Vendors are required to carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material must be made in writing to the Procurement Analyst of record for this solicitation and received by the City at least 10 days before the solicitation submission deadline. This will allow issuance of any necessary addendum. A protest based on omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the City, in writing, at least 10 days before the time set for submission deadline. 

• SUBMITTAL METHOD AND FORMAT —

  A. Submittals must be uploaded utilizing the OpenGov Procurement website. Submittals sent via email or delivered in-person will not be considered. 

  B. The preferred format for submittals is PDF conversion from your source file. 

  C. Submittals must follow the page maximum stated in the solicitation requirements. Failure to comply could result in the submittal being rejected. 

   

   

• SUBMITTALS FROM RELATED PARTIES OR MULTIPLE SUBMITTALS RECEIVED FROM ONE VENDOR —

  Where two (2) or more related parties each upload a submittal, or multiple submittals are received from one (1) vendor, for any solicitation, such submittals will be judged non-responsive. Related parties mean vendors or the principles thereof, which have a direct or indirect ownership interest in another vendor for the same solicitation or in which a parent company or the principles thereof of one (1) contractor have a direct or indirect ownership interest in another vendor for the same solicitation. 

• INTEGRITY OF SOLICITATION DOCUMENTS —

  Vendors will use the original solicitation form(s) provided by the Procurement and Supply Management Department and enter information only in the spaces where a response is requested. Vendors may use an attachment as an addendum to the solicitation form(s) if sufficient space is not available on the original form for the vendor to enter a complete response. Any modifications or alterations to the original solicitation documents by the vendor, whether intentional or otherwise, will constitute grounds for rejection of a solicitation. Any such modifications or alterations a vendor wishes to propose must be clearly stated in the vendor's submittal response and presented in the form of an addendum to the original solicitation documents. 

• LATE SUBMISSION OR MODIFICATION —

  Submittals and modifications received after the time set for the submission will not be considered. 

   

• WITHDRAWAL OF SUBMITTAL —

  The submittal may be withdrawn prior to the solicitation opening date. 

• WRITTEN REQUESTS FOR INTERPRETATIONS/CLARIFICATIONS —

  No oral interpretations will be made to any firms as to the meaning of specifications or any other documents. All questions pertaining to the terms and conditions or scope of work of this solicitation must be in writing to the Procurement and Supply Management Department and received by the date specified in the solicitation. Responses to questions may be handled as an addendum if the response would provide clarification to requirements of the solicitation. All such addenda will become part of the agreement documents. The City will not be responsible for any other explanation or interpretation of the proposed solicitation made or given prior to the award of the agreement. The Procurement and Supply Management Department will be unable to respond to questions received after the specified time frame. 

• REJECTION OF SUBMISSION —

  The City may reject a submittal if:

  A. The vendor incorrectly states or conceals any material fact in the solicitation.

  B. The solicitation does not strictly conform to the law or requirements of the solicitation, including insurance requirements. 

  C. The solicitation is conditional, except that the vendor may qualify its submittal for acceptance by the City on an "all or none" basis, or a "low item" basis. An "all or none" basis submittal must include all items upon which the vendor was invited. 

  D. The Procurement and Supply Management Director determines it is in the best interest of the City to reject all submittals or parts of submittals at any stage of the procurement process through the award of an agreement. 

  E. The City reserves the right to waive minor informalities or irregularities in any submittal. 

• PUBLIC REVIEW OF SUBMITTALS —

  Pursuant to Florida Statute, Section 119.071(1)(b)2, all submittals will be subject to review as a public record after 30 days from opening, or earlier if an intended decision is reached before the thirty-day period expires. Unless a specific exemption exists, all documents submitted will be released pursuant to a valid public records request. All trade secret claims must be dispositively determined by a court of law prior to trase secret protection being granted. 

• ADA REQUIREMENT FOR PUBLIC NOTICES —

  Persons with disabilities requiring reasonable accommodations to participate in this proceeding, should contact 727-893-7229.

• CONE OF SILENCE —

  Vendors and their employees, agents, contractors, and representatives are prohibited from communicating (whether oral, written, or electronic) with any member of City Council, the Mayor, City staff, any member of the selection committee, or any City project consultants related to the competitive solicitation beginning upon the date on which a competitive solicitation is first advertised and continuing until the later of (1) the final award of the competitive solicitation, (2) the date of rejection of all bids or responses to the competitive solicitation, or (3) the date of final disposition of any protest of the competitive solicitation.  

• AWARD —

  The City reserves the right to accept and award on a split-order, lump-sum, or individual item basis, or such combination as shall best serve the interest of the City. 

• PROTEST PROCEDURE —

  Protest procedures are governed by City of St. Petersburg Procurement Code Section 2-208 and can be viewed at the following link: Protest Procedure

• Intent —

  The City of St. Petersburg is requesting information from vendors of Artificial Intelligence (AI), Generative Artificial Intelligence (GenAI), and Agentic AI solutions.

  The AI solutions sought by the City are intended to allow information, data, documents, and workflows across the City to be supported, enhanced, and augmented through the responsible use of AI technologies in a manner that:

  • Aligns with industry best practices and emerging standards for AI use;
  • Complies with all applicable federal, state, and local laws and regulations;
  • Supports transparency, security, accountability, and ethical use; and
  • Provides City employees with efficient, secure, and reliable tools to support operations, service delivery, and decision-making.

  The City envisions AI capabilities that may be applied across multiple departments and functional areas, either on an enterprise-wide basis or through department-specific use cases.

• NON-NEGOTIABLE CONTRACT TERMS —

  The City has deemed the following contract terms to be non-negotiable. Vendor is advised that if it wishes to take exception to any of the terms contained or referenced in the contract, it must explicitly identify the term and the exception in its response to the solicitation. Vendor's stated exception to a non-negotiable contract term may disqualify it from consideration: 

  1. Indemnification.
  2. Insurance coverage.
  3. Governing Law and Venue.
  4. The City will not agree to the addition of any provision requiring a dispute resolution process or method, including but not limited to binding arbitration.
  5. The City will not agree to the addition of any provision waiving any remedy available to the City in law or equity (including but limited to the right to a jury trial)
  6. The City will not agree to the addition of any provision providing for the award of attorney’s fees to the prevailing party.
  7. The City will not agree to the addition of any provision limiting the liability of Vendor to a maximum dollar amount.

   

• Description —

  The purpose of this Request for Information (RFI) is to obtain detailed information on available Artificial Intelligence (AI), Generative AI (GenAI), and Agentic AI solutions and to evaluate how well each option aligns with the City’s functional, technical, data-governance, and operational requirements. The City is seeking insight into system/solution capabilities, pricing structures, implementation timelines, ongoing support models, and integration compatibility with existing City platforms. Additionally, the City aims to understand each solution’s security features, data-governance practices, and compliance with applicable public records laws.

  The information gathered through this RFI will support the City in assessing feasibility, estimating future costs, identifying potential risks, and developing a well-informed competitive solicitation.

• Instructions —

  Vendors are asked to provide the City with a written response addressing all questions and requirements outlined in this document. Responses must be submitted as one continuous PDF file and uploaded under Section 1.25 of the Vendor Questionnaire.

  Cost Overview

  Provide an outline or non-binding estimate of all costs associated with the following components:

  1. System/Solution Capabilities
  2. Pricing structure (estimated)
  3. Average implementation timeframe
  4. System support
  5. Systems integrations
  6. Security features
  7. Additional relevant information
• CONTRACT CAPABILITY/REFERENCES —

  Prior to award, any Vendor may be required to show that the company has the necessary facilities, equipment, ability and financial resources to perform the work specified in a satisfactory manner and within the time specified. In addition, the vendor must have experience in work of the same or similar nature, and can provide references, which will satisfy the City. Vendors must furnish a reference list of at least three (3) customers for whom they have performed similar services. 

• CONTRACTOR LICENSE REQUIREMENT —

  All Contractors performing construction and related work in Pinellas County must comply with all regulatory legislation, Chapter 75-489, Laws of Florida, as amended. Failure to have a competency license in a regulated trade will be cause for rejection of any submittal and/or award. 

• CORPORATE REGISTRATION —

  An award may not be issued without proof that your firm is registered with the Florida Division of Corporations, as per Florida Statute §607.1501. 

  A foreign corporation (foreign to the State of Florida) may not transact business in this state until it obtains a certificate of authority from the Department of State. Please visit Division of Corporations for information on how to become registered.  

• INSURANCE —

  The Vendor must provide a certificate of insurance and endorsement in accordance with the insurance requirements listed in the insurance section of the agreement. Failure to provide the required insurance within a ten (10) day period following the determination of award may result in the City to vacate the original determination and proceed with another Vendor. 

• PUBLIC EMERGENCIES —

  It is hereby made part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of God that the City of St. Petersburg will require a first priority for goods and services. It is vital and imperative that the citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. Vendor agrees to rent/sell/lease all goods and service to the City on a first priority basis. The City expects to pay a fair and reasonable price for all goods and services rendered or contracted in the event of a disaster, emergency, hurricane, tornado, or other acts of God. 

• EVALUATION CRITERIA —

  The evaluation criteria define the factors that will be used by the Evaluation Committee to evaluate and score responsive, responsible and qualified submittals. Vendor shall include sufficient information to allow the Evaluation Committee to thoroughly evaluate and score their submittal. Each submission shall be evaluated and ranked by an Evaluation Committee. The contract will be awarded to the most qualified Vendor, per the evaluation criteria listed in the solicitation. 

• RIGHTS OF CITY OF ST. PETERSBURG SOLICITATION PROCESS —

  In addition to all other rights of the City under Florida law, the City specifically reserves the following:

  1. the right to rank firms and negotiate with the most qualified firm.
  2. the right to select the proposal that it believes will serve the best interest of the City.
  3. the right to reject any and all responses, or parts thereof, to disqualify any and all responses, and/or determine any response to be non-responsive.
  4. the right to cancel the entire solicitation. 
  5. the right to remedy or waive technical or immaterial errors in the solicitation or in the proposals submitted. 
  6. the right to request any necessary clarifications or proposal data without changing the terms of the solicitation. 
  7. the right to require the Proposer to perform the services required on the basis of the original submittal without negotiation. 
• BONDS —

  Performance and Payment Bond: If applicable, the annual bond amount will be equal to the one-year amount of a multi-year agreement. 

  Bid Bonds: Must be uploaded with offeror's submittal prior to the solicitation close date. 

   

Submission Requirements

• Is the Vendor registered with the Florida Department of State, Division of Corporations (Sunbiz) in accordance with Florida Statute §607.1501? (required)
• Is the Vendor a City of St. Petersburg certified SBE? (required) —

  If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date. 

• Is the Vendor a City of St. Petersburg certified MWBE? (required) —

  If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date. 

• Address for Headquarters location. (required)
• Address of office providing service, if different than above.
• Signature Authority (required) —

  Please provide a letter certifying who is authorized to execute the agreement on behalf of Company. 

• Describe the nature of company’s business. (required)
• Year the Company was Founded. (required)
• Number of years company has operated under the current name. (Note: if the company has modified its corporate structure since its founding (e.g., from a corporation to an LLC), you may list the number of years the company was founded under the original corporate structure). (required)
• Company’s bank of record. (required)
• Describe any litigation that the vendor has been a party to in the last five years where it was alleged that the offeror breached a contract for similar services with a client/customer and describe any contracts for similar services that the vendor failed to complete for similar services. Describe the facts and status of any such litigation or contract. (required) —

  Type N/A if not applicable.

• Identify any government entity that has debarred or otherwise prohibited the vendor from responding to its competitive solicitations within the last five years. Describe the circumstances surrounding such debarment or other prohibition. (required) —

  Type N/A if not applicable.

• The vendor acknowledges that it has read, understands and will comply with Florida Statute §448.095 pertaining to required use of the U.S. Department of Homeland Security E-Verify system. Should the City terminate the contract with the vendor for violation of §448.095, vendor may not be awarded a contract with the City for at least one year. (required)
• The vendor acknowledges that its quote response is subject to Public Records laws (Chapter 119, Florida Statutes). (required)
• Will vendor allow other agencies to piggyback the contract if awarded? (required)
• The vendor hereby makes all certifications required by Florida Statute §287.135 related to scrutinized companies. (required)
• Is vendor required to provide any disclosures to the City regarding a foreign country of concern pursuant to Florida Statutes §286.101 (3)(a)? (required)
• If YES, please provide the disclosure(s) in accordance with the requirements of Florida Statute §286.101 (3)(a).
• The vendor certifies that it takes no exceptions to the agreement attached. (required) —

  The City has deemed the following contract terms to be non-negotiable. Vendor is advised that if it wishes to take exception to any of the terms contained or referenced in the contract, it must explicitly identify the term and the exception in its response to the solicitation. Vendor's stated exception to a non-negotiable contract term may disqualify it from consideration: 

  1. Indemnification.
  2. Insurance coverage.
  3. Governing Law and Venue.
  4. The City will not agree to the addition of any provision requiring a dispute resolution process or method, including but not limited to binding arbitration.
  5. The City will not agree to the addition of any provision waiving any remedy available to the City in law or equity (including but limited to the right to a jury trial)
  6. The City will not agree to the addition of any provision providing for the award of attorney’s fees to the prevailing party.
  7. The City will not agree to the addition of any provision limiting the liability of Vendor to a maximum dollar amount.
• If exceptions are taken to the attached agreement, please provide.
• Has the vendor identified any trade secrets or confidential information in its response? (required)
• If yes to the above question, please upload your redacted proposal here.
• I currently have the required insurance coverage as specified in the solicitation and will be able to provide a Certificate of Insurance if awarded. (required)
• References (required) —

  Please download the below document, complete, and upload.

• Submittal Documents (required) —

  Upload all other documents relating to this solicitation. Including but not limited to proposals/statements of qualifications, applicable bonds, warranty information, etc. 

• Responsible and Responsive Construction Questions (required) —

  Please download the below documents, complete, and upload.

• Living Wage Questions (required) —

  Please download the below documents, complete, and upload.

• Number of Awards (required)

Questions & Answers