Active SLED Opportunity · FLORIDA · VILLAGES COMMUNITY DEVELOPMENT DISTRICTS, FL
AI Summary
The Villages Community Development Districts seek bids for chemical supply and delivery to multiple water and wastewater utility locations. The contract covers chemicals like Gas Chlorine, Sodium Hypochlorite, and Sulfuric Acid with strict regulatory compliance, safety, and delivery requirements. Bids due June 30, 2026, with a mandatory pre-bid conference on June 4, 2026.
The District Utilities Operations Department is responsible for the operations and management of the water and wastewater treatment systems of five (5) separate utility companies, North Sumter Utility, Central Sumter Utility, Little Sumter Service Area (LSSA), Village Center Service Area (VCSA) and South Sumter Utility (SSU). The Village Community Development Districts are requesting bids on behalf of the District Utilities Operations Department/Jacobs to furnish and deliver chemicals at various utility locations. Qualified firms must provide all equipment, labor and materials described in this document, whether directly or through sub-contractors/sub-consultants. This does not, however, limit the use of subcontractors or sub-consultants. The intent of this project is to procure a qualified Supplier to furnish and deliver chemicals at various utility locations. Any renewal will be by mutual, written consent. Bidders shall bid unit prices, F.O.B. destination. The bid shall be considered firm for the duration of the contract term.
It is the intent to award to a single Supplier for all three (3) products; however, individual products may be awarded for each product based on the Unit Pricing or the best interest of the District. The successful Bidder will be required to enter into an Agreement for each District awarded to the Supplier.
Prior to each renewal period Supplier will be evaluated based on their performance.
Successful Supplier and any subcontractors will be required to attend a pre-construction meeting after the bid award is approved by the Village Community Development Districts and the Agreement has been executed by all parties.
Successful Supplier will be responsible for all work according to the scope of work, specifications and attached plans to include all materials, labor, and permitting required completing the project in a timely and professional manner.
During the bidding process the Supplier shall examine the bid scope to achieve a thorough working knowledge of the contract prior to submitting a bid. Any labor, services, materials, equipment or tools that reasonably may be inferred in the solicitation document or from prevailing customary work procedures to produce the indicated result will be provided whether or not specifically called for in the documents at no additional cost to the District. Clarifications and interpretations of the Bid Documents shall be issued by the District, as requested, during the question and answer time period.
| Event | Date | Location |
|---|---|---|
| Public Opening | 2026-06-30T19:15:00.000Z | Large Conference Room located at 3571 Kiessel Road The Villages, FL 32163 Microsoft Teams Meeting ID: 225 027 759 792 836 Passcode: C92mW6ej Teleconference +1 (872) 239-8225 Phone Conference ID: 394 506 553# |
The Villages Community Development Districts is requesting bids for Chemical Supply & Delivery for Multiple Utility Locations. Sealed bids will be received by the Purchasing Department located at 3571 Kiessel Road, The Villages, Florida 32163, bid packets can also be submitted electronically via the OpenGov Procurement Portal, and will be accepted until 3:00 pm on Tuesday, June 30, 2026 for “ITB #26B-030”. Only the vendors’ names of all timely received bids shall be read aloud and recorded at the Public Opening. Suppliers have the option to receive the bid results by submitting a Public Records request to the District Clerk’s office DistrictClerk@DistrictGov.org. A Notice to Respondents including the bid results will also be issued within 2-3 business days and will be posted on both OpenGov and the District websites.
Respondents shall take careful notice of the following conditions of this Invitation to Bid:
A satisfactory bid bond executed by a surety insurer authorized to do business in Florida and the Respondent (Principal) should identify applicable District(s) as the Owner/Obligee, in an amount equal to ten percent (10%) of the proposal and shall be submitted with each response. No bid/proposal shall be withdrawn for a period of ninety (90) days subsequent to the solicitation opening without the written consent of the District.
Minimum Chemical Compliance Documentation
In order to be deemed responsive, the Bidder shall submit the following documentation with its bid for each chemical proposed under this ITB. Failure to provide the required documentation may result in the Bidder being deemed non-responsive.
A. Product Documentation (Per Chemical)
• Current Safety Data Sheet (SDS) for each chemical proposed
• Sample Certificate of Analysis (COA) representative of the product being supplied
• Manufacturer’s product specifications and technical data sheets
B. Certifications and Regulatory Compliance
• Proof of compliance with applicable NSF/ANSI Standard 60 certification (for chemicals used in potable water treatment, where applicable)
• Documentation demonstrating compliance with all applicable federal, state, and local regulations, including but not limited to:
o Occupational Safety and Health Administration (OSHA)
o U.S. Department of Transportation (DOT) hazardous materials regulations
o Environmental Protection Agency (EPA)
o Florida Administrative Code requirements for potable water treatment chemicals
C. Transportation and Handling Requirements
• Documentation demonstrating compliance with DOT hazardous material transport requirements, including appropriate vehicle and container specifications (e.g., MC-310/MC-311 for sulfuric acid, where applicable)
• Confirmation that delivery personnel are properly trained and certified for handling hazardous materials in accordance with applicable regulations
D. Emergency Response
• Emergency contact information and confirmation of 24-hour emergency response capability
The District reserves the right to request additional supporting documentation or clarification to verify compliance. However, such requests shall not relieve the Bidder of the responsibility to submit complete and accurate documentation with its bid.
Scope of Services
The Villages Community Development Districts are requesting bids on behalf of the District Utilities Operations Department/Jacobs to furnish and deliver chemicals at various utility locations. Qualified firms wishing to respond for ITB #26B-030 Chemical Supply & Delivery for Multiple Utility Locations must provide all equipment, labor and materials described in this document, whether directly or through sub-suppliers/sub-consultants. This does not, however, limit the use of sub-suppliers or sub-consultants.
These specifications establish the requirements for the supply and delivery of chemicals to multiple District utility facilities. The Supplier shall furnish all labor, materials, equipment, transportation, and incidentals necessary to provide a complete and fully operational service in accordance with the highest industry standards and acceptable to the District.
The initial term of each Agreement shall commence on the effective date and continue through September 30, 2028, with the option to renew for two (2) additional one (1) year periods. Following completion of the initial term, the renewal period shall automatically occur on October 1, unless either party provides a minimum ninety (90) day written notice of non-renewal. The prices awarded by the Supplier shall remain fixed and firm for the initial term of the Agreement. At least six (6) months prior to the end of the initial term, and subsequent renewal term, the Supplier may submit a written request to the District to negotiate an increase or decrease to the awarded pricing for the renewal period. Any mutually agreed-upon price adjustment shall remain fixed and firm for the entire one (1) year renewal term. No increase shall exceed five percent (5%) without prior approval from the authorized approver as defined in the District Purchasing Policy and Procedure.
Bid prices shall be stated as a unit price and shall include inside delivery, FOB Destination, with all transportation, fuel surcharge if applicable, unloading, and all other incidental delivery charges included. Quantities are estimated for evaluation purposes only and are not guaranteed. Actual quantities may increase or decrease based on District needs. The District reserves the right to award by individual chemical line item. Award shall be made to the lowest responsive and responsible Bidder for each chemical type. Bid evaluation will be based on the applicable extended price for each line item and the Bidder’s responsiveness, responsibility, and references.
The District Utilities Operations Department is responsible for the operation and management of the water and wastewater treatment systems for five (5) separate utility entities: North Sumter Utility, Central Sumter Utility, Little Sumter Service Area (LSSA), Village Center Service Area (VCSA), and South Sumter Utility (SSU).
It is the District’s intent to award to a single Supplier for all three (3) products; however, the District reserves the right to award individual products separately, based on unit pricing or as deemed to be in the best interest of the District. The successful Bidder(s) shall be required to enter into a separate Agreement for each District awarded.
Successful Supplier(s) and any sub-suppliers will be required to attend a Post-award coordination meeting after the bid award is approved by the Village Community Development Districts and the Agreement(s) has been executed by all parties.
During the bidding process, the Supplier shall examine the bid documents, plans, and scope of work to obtain a thorough understanding of the contract requirements prior to submitting a bid. Any labor, services, materials, equipment, or tools that may reasonably be inferred from the solicitation documents or from prevailing industry standards as necessary to produce the intended result shall be provided, whether or not specifically called for in the documents, at no additional cost to the District.
Clarifications and interpretations of the Bid Documents shall be issued by the District, as appropriate, during the question-and-answer period.
Scope of Work
It is the intent of these specifications to describe a complete project fully acceptable to the District. Even though certain details may have been unintentionally omitted, the Supplier shall nonetheless perform all work necessary to complete the project to the highest industry standards and acceptable to the District.
All materials supplied shall be of the highest quality and shall conform to applicable industry standards, regulatory requirements, and these specifications.
• All areas are to be kept safe for workers and residents.
• Any District property damaged at the utility site by Supplier shall be repaired to District Standards.
• The Supplier is responsible for all damage repairs.
• The Supplier shall immediately report any damage and/or chemical spills to the District Representative and provide written documentation within twenty-four (24) hours.
• All permits and inspections are the responsibility of the Supplier.
• The awarded Supplier shall provide quarterly reports listing deliveries by facility, including the type of chemical delivered, the quantity delivered to each facility, and the total cost.
• The Supplier shall ensure that all chemicals delivered under this Agreement are suitable for immediate intended use and have not deteriorated, degraded, or otherwise fallen below specified standards prior to delivery.
Chemical Compliance and Documentation Requirements
The Supplier shall maintain full compliance with all applicable federal, state, and local laws, regulations, and standards governing the manufacture, handling, transportation, storage, and delivery of chemicals provided under this Agreement.
At a minimum, the Supplier shall:
• Maintain current Safety Data Sheets (SDS) for all chemicals and provide updated versions to the District upon any revision
• Provide a Certificate of Analysis (COA) for each delivery upon request, and when required by the specifications
• Ensure all applicable NSF/ANSI certifications remain current for the duration of the Agreement (where applicable to the chemical supplied)
• Immediately notify the District of any revocation, suspension, or lapse of required certifications, which may result in suspension or termination of the Agreement
• Ensure all transportation, storage, and delivery activities comply with applicable DOT hazardous materials regulations, including proper equipment, labeling, and trained personnel
The Supplier shall ensure that all chemicals delivered are suitable for their intended use and meet all specified regulatory and quality requirements at the time of delivery.
Failure to maintain required certifications, provide accurate documentation, or comply with regulatory requirements shall be considered a material breach of the Agreement and may result in corrective action, suspension, or termination.
The Supplier shall not utilize diaphragm pumps for the offloading or transfer of any chemicals under this Agreement. Use of prohibited equipment shall constitute a non-conforming delivery and may result in immediate rejection of the delivery. Any resulting delays, additional costs, or required redelivery shall be the sole responsibility of the Supplier.
Contractors are encouraged to visit the location(s) to get a better understanding of what is required and the location of the project.
In accordance with Florida Statutes Section 255.05, the awarded Respondent (Principal) shall, before commencing the work, execute and record in the public records of the county where the improvement is located, a payment and performance bond with a surety insurer authorized to do business in Florida as surety. The amount of the Payment and Performance Bonds shall be one hundred percent (100%) of the contracted amount. The awarded Respondent (Principal) is responsible for recording the bonds with the Clerk of the Circuit Court of which the project is located (Sumter, Lake or Marion County). Upon bond submittal, the awarded Respondent (Principal) may be asked to furnish to the District the recording information for the bonds to evidence that the Respondent has met the requirements of Florida law.
It is estimated the District will require approximately 1,400 Cylinders (150#) of Gas Chlorine annually. The quantities are to be considered as approximate only and are to be used solely for the comparison of bids received. It is understood that the quantities may be increased or diminished without, in any way, invalidating any of the unit prices.
Gas Chlorine, designed and suitable for disinfecting potable water, is to be supplied per the following specifications:
• 100% active chlorine.
• Delivered in 150# cylinders.
• Cylinder valves must be capable of being opened with reasonable ease using a standard valve wrench not greater than six (6) inches in length.
• All cylinders must be shipped with valve covers in place, adequate to protect both the valve threads and valve body.
• Valve caps will be hand tightened only.
• Supplier shall ensure that cylinder valves are in good working order prior to shipping.
• Outside of cylinders must be painted and show no sign of cylinder damage or loss of integrity.
• After refilling the cylinder, there shall be a quarantine period of 24 hours in case of leakage.
• All cylinders are to be tested to ensure conformance with all federal, state, and local rules and regulations.
• Supplier shall supply legible identification numbers on all cylinders.
• All empty cylinders and pallets shall be picked-up by the Supplier on subsequent deliveries.
• The Supplier shall comply with all applicable federal, state, and local laws, regulations, and standards governing the manufacture, handling, transportation, storage, and delivery of chlorine, including but not limited to OSHA, U.S. Department of Transportation (DOT) requirements, EPA requirements, and applicable Florida laws and regulations.
• In compliance with Florida’s Occupational Health and Safety Statute (Chapter 442), the Supplier shall furnish a Safety Data Sheet (SDS) with the initial delivery.
• Deliveries shall be accompanied by a current “Hazardous Material Safety Data Sheet”.
• All federal, state, and local safety ordinances and regulations governing manufacture, transportation, and delivery of chlorine must be followed at all times.
• The Supplier shall provide 24-hour emergency contact information and shall respond to emergency situations within two (2) hours of initial notification.
Twenty-three (23) Locations for Gas Chlorine Delivery:
LSSA (2 Locations)
• LSSA WTP #3, 17220 SE 86th Belle Meade Circle, The Villages, FL 32162
• LSSA WTP #4, 1350 Paige Place, The Villages, FL 32159
VCSA (2 Locations)
• VCSA Well #3, 1235 Rio Grande Ave., The Villages, FL 32159
• VCSA Well #5, 1235 Rio Grande Ave., The Villages, FL 32159
NSU/VWCA (10 Locations)
• NSU WTP #1, 1908 Laurel Manor Dr., The Villages, FL 32162
• NSU WTP #2, 2650 Turtle Mound Path, The Villages, FL 32162
• NSU WTP #3, 2301 Morse Blvd., The Villages, FL 32162
• VWCA Pump Station #1, 499 Belvedere Blvd., The Villages, FL 32162
• VWCA Pump Station #2, 1965 Rainey Trail, The Villages, FL 32162
• VWCA Pump Station #4, 2744 Canal St., The Villages, FL 32162
• VWCA Pump Station #6, 1588 Canal St., The Villages, FL 32162
• VWCA Pump Station #7, 2281 Canal St., The Villages, FL 32162
• VWCA Pump Station #8, 2476 St. Charles Place, The Villages, FL 32162
• VWCA Pump Station #10, 2250 Buttonwood Run, The Villages, FL 32162
CSU/SWCA (9 Locations)
• CSU WTP #1, 3084 Bonifay Path, The Villages, FL 32163
• SWCA Pump Station #1, 2185 Pinellas Pl, The Villages, FL 34785
• SWCA Pump Station #2, 3143 Hendry Drive, The Villages, FL 34785
• SWCA Pump Station #3, 1179 Hillsborough Trail, The Villages, FL 34785
• SWCA Pump Station #4, 302 Basso Run, The Villages, FL 34785
• SWCA Pump Station #5, 4019 Deskin Lane, The Villages, FL 34785
• SWCA Pump Station #6, 2810 Brownwood Blvd, The Villages, FL 34785
• SWCA Pump Station #7, 3503 Buena Vista Blvd, The Villages, FL 34785
• SWCA Pump Station #8, 3184 Drake Drive, The Villages, FL 34785
DELIVERY REQUIREMENTS
• Unit prices shall include inside delivery, FOB: Destination, with all transportation and unloading charges included.
• The Supplier shall deliver all products within three (3) calendar days of receipt of a purchase order, unless otherwise approved in writing by the District.
• All delivery locations are not accessible by tractor trailer and will require smaller vehicles for delivery. Suppliers are encouraged to visit the delivery sites to determine the appropriately sized vehicle that can negotiate all access drives without damage to adjacent property (see attached map showing locations listed above).
• It is expected that development growth may result in additional delivery locations to be determined at a later date. Additional locations will not result in any cost increase to the District.
Any awarded Suppler may be asked to execute and record a Payment/Performance Bond complying with the requirements of Florida Statutes Section 255.05 for any individual project with a value exceeding the $200,000.00. In such event, the awarded Respondent (Principal) shall, before commencing the work, execute and record in the public records of the county where the improvement is located, a payment and performance bond with a surety insurer authorized to do business in Florida as surety. The amount of the Payment and Performance Bonds shall be one hundred percent (100%) of the contracted amount. The awarded Respondent (Principal) is responsible for recording the bonds with the Clerk of the Circuit Court of which the project is located (Sumter, Lake or Marion County). Upon bond submittal, the awarded Respondent (Principal) may be asked to furnish to the District the recording information for the bonds to evidence that the Respondent has met the requirements of Florida law.
All bond related fees/expenses are the sole responsibility of the vendor
Applicable Districts:
Village Center Community Development District
Sumter Landing Community Development District
A pre-bid conference will be held on Thursday, June 4, 2026 promptly at 10:00 am. Interested Contractors are to meet in the parking lot of 1A Large Conference Room, 3571 Kiessel Rd, The Villages, FL 32163. Suppliers are required to attend the MANDATORY on-site pre-bid conference for a clear understanding of the project. Only those Suppliers who are present at the MANDATORY on-site pre-bid conference will be permitted to submit a bid in response to this solicitation. Supplier's failure to attend the MANDATORY on-site pre-bid conference shall result in the non-acceptance/rejection of a proposal submittal from Supplier. For directions, please contact Veronica Salazar at veronica.salazar@districtgov.org.
It is estimated that the District will use approximately 600,000 gallons of Sodium Hypochlorite annually. The quantities are to be considered as approximate only and are to be used solely for the comparison of bids received. It is understood that the quantities may be increased or diminished without, in any way, invalidating any of the unit prices.
• Liquid Sodium Hypochlorite consumption at each location is an estimate only and the District shall not be bound by these amounts in its contract with Supplier.
• All sodium hypochlorite supplied under this contract shall be tested and certified as meeting the Specifications and AWWA, NSF / ANSI standards.
• It is the responsibility of the Supplier to inform the District that NSF or UL certification has been revoked or lapsed within 24 hours of the time the supplier receives verbal or written notification. Loss, suspension, or lapse of required certifications (including NSF/ANSI) shall constitute grounds for immediate suspension or termination of the contract at the District’s discretion.
• Physical Properties: Liquid sodium hypochlorite delivered under this Specification shall have a minimum of 125 Grams per Liter (GPL) available chlorine equivalent (a.k.a., 12.5 Trade Percent Available Chlorine) and shall be consistent as determined by chemical analysis.
• Supplier must be able to provide Certificate of Analysis, upon request, for any delivery.
• Product shall be a clear straw-colored liquid with no visible cloudiness, impurities, or sediment.
• All deliveries of liquid sodium hypochlorite shall be freight prepaid, F.O.B. to each District facility.
• Packaging and shipment of liquid sodium hypochlorite shall conform to all current regulations of the State of Florida, the United States Department of Transportation, and all other applicable regulatory agencies.
• The suspended solids in the sodium hypochlorite delivered under this contract shall be minimized and the shipments delivered shall achieve a filtration time of less than 3 minutes for 1000 mL when applying the “Suspended Solids Quality Test for Bleach Using the Vacuum Filtration” Method co-developed by Dr. Bernard Bubnis of NovaChem.
• The Supplier shall be responsible for pumping liquid sodium hypochlorite into the storage tanks at the delivery sites and shall provide all necessary hoses, fittings, air-padding, pumps, etc. required to safely and efficiently "offload" the liquid sodium hypochlorite into designated storage tanks.
• The Supplier shall be responsible for any spills resulting from the failure of its or its sub-supplier's delivery equipment or from failure of attendant delivery personnel in the proper performance of their duties. The Supplier shall be solely responsible for safe offloading operations, including continuous monitoring by trained personnel and immediate response to any operational issues or emergencies.
• The District reserves the right to refuse any and all deliveries made with equipment that is poorly maintained and/or leaking sodium hypochlorite.
• Supplier must provide a contact person and a telephone number for emergency responses on a 24 hours per day, 7 days per week basis and must respond within 2 hours of initial contact.
Twenty-six (26) Locations for Sodium Hypochlorite (NaOCl) Delivery:
LSSA (2 Locations)
• LSSA WTP #2, 2800 Saddlebrook Lane, The Villages, FL 32162
Two 500 gal Tanks
• LSSA WWTP, 2450 El Camino Real, The Villages, FL 32159.
Two 4,000 gal Tanks
VCSA (2 Locations)
• VCSA Well #1-A, 1531 Water Tower Circle, Lady Lake, FL 32159
Two 500 gal Tanks
• VCSA WWTP, 501 Sunbelt Rd., Lady Lake, FL 32159
2,250 gal Tank
NSU/VWCA (3 Locations)
• NSU WWTP, 2085 Buena Vista Blvd., The Villages, FL 32162
Two 4,000 gal Tanks
• VWCA Pump Station #3, 1665 Bailey Trail, The Villages, FL 32162
Three 1,100 gal Tanks
• VWCA Pump Station #9, 2760 Morse Blvd., The Villages, FL 32162
500 gal Tank
CSU/SWCA (1 Location)
• CSU WWTP, 2085 Buena Vista Blvd., The Villages, FL 32162
Two 4,000 gal Tanks
SSU/FWCA/SEWWCA (18 Locations)
• SSU WTP #1, 5700 Meggison Road, The Villages, FL 34785
Two 1,400 gal Tanks
• FWCA Pump Station 1, 3099 Fenney Way, The Villages, FL 34785
500 gal Tank
• FWCA Pump Station 2, 2747 Fenney Way, The Villages, FL 34785
500 gal Tank
• FWCA Pump Station 3, 2663 Fenney Way, The Villages, FL 34785
500 gal Tank
• FWCA Pump Station 4, 2494 Fenney Way, The Villages, FL 34785
500 gal Tank
• FWCA Pump Station 5, 3413 Reader Path, The Villages, FL 34785
500 gal Tank
• SEWWCA Pump Station 1, 2100 Fenney Way, The Villages, FL 34785
500 gal Tank
• SEWWCA Pump Station 2, 1905 Corbin Trail, The Villages, FL 34785
500 gal Tank
• SEWWCA Pump Station 3, 4974 Marsh Bend Trail, The Villages, FL 34785
500 gal Tank
• SEWWCA Pump Station 4, 5375 Dray Drive, The Villages, FL 34785
500 gal Tank
• SEWWCA Pump Station 5, 767 Auster Ave, The Villages, FL 34785
500 gal Tank
• SEWWCA Pump Station 6, 6197 Bexley Trail, The Villages, FL 34785
500 gal Tank
• SEWWCA Pump Station 7, 5362 Meggison Road, The Villages, FL 34785
500 gal Tank
• SEWWCA Pump Station 8, 4551 Meggison Road, The Villages, FL 34785
500 gal Tank
• SEWWCA Pump Station 9, 4413 Marsh Bend Trail, The Villages, FL 34785
500 gal Tank
• SEWWCA Pump Station 11, 6375 Bridget Ave, The Villages, FL 34785
500 gal Tank
• SEWWCA Pump Station 12, 6862 Meggison Road, The Villages, FL 34785
500 gal Tank
• SEWWCA Pump Station 13, 711 Chandler Dr., The Villages, FL 34785
500 gal Tank
DELIVERY REQUIREMENTS
• All delivery locations are not accessible by tractor trailer and will require smaller vehicles for delivery. Suppliers are encouraged to visit the delivery sites to determine the appropriately sized vehicle that can negotiate all access drives without damage to adjacent property (see attached map showing locations listed above).
• It is expected that development growth may result in additional delivery locations to be determined at a later date. Additional locations will not result in any cost increase to the District.
• Delivery sites and quantities are subject to deletions or additions as necessary to meet the needs of the District.
• Split deliveries to multiple locations will be coordinated and accepted by the District to encourage economical delivery of product.
• Supplier must deliver sodium hypochlorite within three (3) calendar days or less from receipt of purchase order to on-site delivery.
• The District reserves the right to reject any delivery that does not meet the specifications, is contaminated, degraded, improperly labeled, or delivered in unsafe or leaking containers.
• The District reserves the right to independently test any delivered chemical. Any product failing to meet specifications shall be rejected and all associated costs, including testing and replacement, shall be borne by the Supplier.
A pre-bid conference will be held on Thursday, June 4, 2026 promptly at 10:00 am. Interested Contractors are to meet in the parking lot of 1A Large Conference Room, 3571 Kiessel Rd, The Villages, FL 32163. Suppliers are not required to attend the on-site pre-bid conference for a clear understanding of the project, but it is highly suggested they do attend. For directions, please contact Veronica Salazar at veronica.salazar@districtgov.org.
It is expected that the District will use approximately 50,000 Gallons of Sulfuric Acid annually. The quantities are to be considered as approximate only and are to be used solely for the comparison of bids received. It is understood that the quantities may be increased or diminished without, in any way, invalidating any of the unit prices.
• Must be NSF / ANSI Standard 60 certified
• Supplier must be able to provide Certificate of Analysis, upon request, for any delivery.
• Unit of Measure: Pound, ton
• Container Specifications: As specified by District
• Delivery Specifications: Timing as specified by District. Each delivery truck shall be in A-1 mechanical condition conforming to ICC Spec. MC-310 and MC-311 for Sulfuric Acid. If requested, emergency delivery will be available within 5 hours. The Sulfuric Acid shall be transported and delivered at a concentration and temperature, such that no freezing shall occur.
• The Supplier shall be responsible for pumping sulfuric acid into the storage tanks at the delivery sites and shall provide all necessary hoses, fittings, air-padding, pumps, etc. required to safely and efficiently “offload” the sulfuric acid into designated storage tanks.
TECHNICAL SPECIFICATIONS:
The product shall conform to the following specifications:
• Chemical Specification: Sulfuric Acid (H₂SO₄), commercial grade, approved for use in potable water treatment in accordance with Rule 62-555.325 of the Florida Administrative Code.
• Content: 93%
• Specific Gravity: 1.84
• Boiling Point: 535–586 °F
• Volatility: 0% at 77 F
• pH (1% solution): +1.0
• Color (APHA): 50
• Turbidity (APHA): 60
• Appearance: Clear, water white to light yellow
• Odor: Odorless
The Sulfuric Acid shall be free from extraneous material. The chemical shall not contain specific impurities in excess of the following limits (by weight):
• Antimony (Sb): 1.0 mg/L
• Arsenic: 0.5 mg/L
• Chlorine: 50.0 mg/L
• Copper: 1.0 mg/L
• Iron: 50.0 mg/L
• Lead: 1.0 mg/L
• Nickel: 1.0 mg/L
• Nitrates: 5.0 mg/L
• Sulfurous Acid (SO2): 40.0 mg/L
• Zinc: 5.0 mg/L - The sulfuric acid shall be suitable for feeding by means of metering pumps or other metering devices constructed of corrosion-resistant materials.
A certified analysis of each shipment will include percent (by weight) H2SO4 content, iron (not to exceed 50 ppm), arsenic, lead, barium, cadmium, chromium, copper, cyanide, magnesium, mercury, selenium, silver, and zinc contents.
Four (4) Locations for Sulfuric Acid Delivery:
NSU (2 Locations)
• NSU WTP #2, 2650 Turtle Mound Path, The Villages, FL 32162
2,000 gal Tank
• NSU WTP #3, 2301 Morse Blvd., The Villages, FL 32162
2,000 gal Tank
CSU (1 Location)
• CSU WTP #1, 3084 Bonifay Path, The Villages, FL 32163
3,000 gal Tank
SSU (1 Location) :
• SSU WTP #1, 5700 Meggison Road, The Villages, FL 34785
5,000 gal Tank
DELIVERY REQUIREMENTS
All delivery locations may have restricted access and are not suitable for standard tractor-trailer vehicles. The Supplier shall be responsible for utilizing appropriately sized vehicles capable of safely accessing all delivery sites without causing damage to District or adjacent property. Suppliers are encouraged to visit delivery locations in advance to verify site conditions and access requirements.
The District reserves the right to add or remove delivery locations as needed to support operational requirements. Any additional locations added during the term of the Agreement shall be serviced at no additional cost to the District.
The Supplier shall deliver sulfuric acid within three (3) calendar days of receipt of a purchase order, unless otherwise approved in writing by the District.
The Supplier shall provide a designated contact person and maintain 24-hour, seven (7) days per week emergency contact availability. The Supplier shall respond to emergency situations within two (2) hours of initial notification.
All deliveries shall be performed in a safe manner and in compliance with all applicable regulatory requirements. The Supplier shall be responsible for verifying that all delivery equipment is compatible with District facilities prior to delivery.
Submitters are required to use the official “BID FORMS”, and all documents itemized herein are to be submitted. Any variation from the minimum specifications must be clearly stated on the BID FORMS and explained in detail on the EXCEPTION / DEVIATION FORM.
Bids may be considered subject to rejection if, in the sole opinion of the District, there is a serious omission, unauthorized alteration of form, an unauthorized alternate Bid, incomplete or unbalanced unit price, or irregularities of any kind. The District may reject as non-responsive, any or all Bids where Respondents fail to acknowledge receipt of Addenda as prescribed.
Each delivery shall be accompanied by a delivery ticket containing, at a minimum, the following information:
• Date and time of delivery
• Delivery location
• Product name and concentration
• Quantity delivered
• Lot or batch number
• Driver’s name and signature
• Certificate of Analysis (if required)
All documentation shall be accurate, complete, and consistent with the corresponding purchase order and invoice.
DELIVERY HOURS
Deliveries are to be made between the hours of 7:00 am and 5:00 pm, Monday through Friday. Weekend and/or after hour deliveries only with approval from designated District personnel. Contractor must provide after-hours contact information to the District.
SUPERVISION
Deliveries under this Agreement shall be coordinated with the District Representative. Nothing herein shall relieve the Supplier of responsibility for providing all personnel, equipment, materials, transportation, and supervision necessary to perform in accordance with this Agreement.
PROOF OF PROPER LICENSE AND INSURANCE
The District has the right to request proof of current and proper licensing and insurance certification at any time during the term of the contract. Failure to provide proper documentation may lead to suspension of the contract until such time as proper documentation is provided. The District has the right to have the work completed by another Supplier during this time, and all costs incurred by the District shall be deducted from monies due to the Supplier.
WORKFORCE
Supplier’s employees are expected to be dressed in a uniform fashion with company identification. Vehicles should also be easily identified. A neat and clean appearance should be maintained at all times.
The District reserves the right to approve dress codes for Supplier’s employees. All Supplier and sub-supplier personnel shall wear personal protective equipment (PPE) during their duties, including but not limited to safety vests, protective eyewear or face shields, respiratory protection as required, gloves, and protective clothing.
Vehicles shall also be clearly identified.
Supplier’s employees should be instructed to be helpful and courteous to residents, other employees, and visitors at all times. Supplier shall refer all public inquiries to District-designated personnel.
SAFETY PROCEDURES
The Supplier shall comply with all site-specific safety requirements established by the District and its operations Supplier. Delivery personnel shall follow all facility access protocols and safety procedures while on-site.
SUPPLY CHAIN/SHORTAGE
The Supplier shall notify the District immediately of any anticipated supply disruptions, shortages, or delays. The Supplier shall make all reasonable efforts to secure alternative supply sources at no additional cost to the District.
PERSONAL PROTECTION
All Suppliers and sub-suppliers personnel shall wear appropriate personal protective equipment in the performance of their duties to include vests, protective eye wear or face shields, respiratory protection as required, gloves and protective clothing.
CORRECTIVE ACTION PLAN
After providing written notice of defective work or a failure to meet specifications outlined in the solicitation, the District may cause the unacceptable or defective work to be corrected. If the District corrects the work, the District shall be entitled to deduct from any monies due, or which may become due to Supplier, the reasonable cost of remedying the defective or unacceptable work. Alternatively, the parties may agree in writing to a corrective action plan (CAP). If the District determines that the Supplier is diligently pursuing the completion of work as is necessary to correct the deficiency in accordance with the CAP, District agrees to allow Supplier to complete correction of the defective or unacceptable work. If the Supplier, for any reason, fails to perform any portion of the services required of the Supplier pursuant to this Agreement, the District shall be entitled to deduct from any monies due or which may become due to Supplier the actual expenditures that are spent or would be necessary to complete the services not performed.
All costs and expenses incurred by District pursuant to this section shall be deducted from monies due, or which may become due to Supplier for its obligations herein. If the costs and expenses exceed the amounts due to Supplier, then the District may recover the same from the Supplier.
The provisions of this paragraph are cumulative to all other provisions of the Agreement and it is not intended that any deductions in payment taken pursuant to this paragraph shall diminish or waive District’s right to declare the Supplier in default in accordance with applicable provisions of the Agreement.
District expects immediate and sustained contractual compliance, however, the accumulation of multiple notices under Section I.1 may result in termination of the Agreement for cause as determined by the District, even if the deficiencies described in the notices are corrected.
SATISFACTORY PERFORMANCE
The requirements set forth in this Scope of Work are intended to ensure the consistent quality, accuracy, and reliability of all products and deliveries. The Supplier shall furnish all products in strict accordance with these specifications and applicable regulatory standards.
Performance shall be evaluated based on the Supplier’s ability to provide conforming products, timely deliveries, accurate quantities, proper documentation, and compliance with all safety and handling requirements.
The District reserves the right to inspect and evaluate all deliveries for quality, condition, and compliance with the specifications. Repeated deficiencies or failure to meet performance expectations may result in corrective action and/or termination in accordance with the terms of the Agreement.
The Supplier shall ensure all deliveries are complete, accurate, and in accordance with the requirements of this Agreement to avoid delays, shortages, or the need for return deliveries.
Any additional deliveries required to correct Supplier errors, including but not limited to incorrect quantities, damaged products, failure to meet specifications, or incomplete documentation, shall be provided at no additional cost to the District.
Any damage to District property caused by the Supplier during delivery operations shall be promptly reported and repaired to the satisfaction of the District at the Supplier’s sole expense.
NON-PERFORMANCE / DEFICIENT DELIVERY
In the event of non-performance or delivery of non-conforming products, the District’s designated personnel shall have the right to exercise one or more of the following remedies:
• Upon notification of a deficiency, the Supplier shall correct the deficiency, replace the product, or complete the delivery within seventy-two (72) hours, unless otherwise approved by the District.
• If the Supplier is unable to correct the deficiency within the specified time, the Supplier shall immediately notify the District’s designated personnel and provide a proposed resolution and timeline for approval.
• If the Supplier fails to correct deficiencies within the required timeframe, the District reserves the right to procure the required products from an alternate source. Any additional costs incurred by the District shall be the responsibility of the Supplier and may be deducted from any amounts due.
PRICE ADJUSTMENTS
The Supplier may request an adjustment to pricing based on significant, verifiable changes in raw material, manufacturing, or transportation costs. Any such request must be submitted in writing and supported by substantial documentation demonstrating that the cost change is extraordinary, unforeseen, and expected to persist.
The District reserves the right to request additional supporting information and shall approve or deny the request within a reasonable timeframe. Any approved adjustment shall be mutually agreed upon in writing and shall remain fixed for the approved period.
The District reserves the right to rescind or modify any approved adjustment if the conditions supporting the request materially change.
INSPECTION AND ACCEPTANCE
Inspection and acceptance of all products shall be performed by the District’s designated personnel upon delivery. The District reserves the right to inspect for compliance with the specifications, including but not limited to product quality, quantity, condition, and required documentation (e.g., Safety Data Sheets (SDS) and Certificates of Analysis, if applicable).
The District will document any non-conforming or deficient deliveries. Any products that do not meet the requirements of this Agreement may be rejected in whole or in part. The Supplier shall promptly replace or correct any non-conforming products at no additional cost to the District.
CHANGES
The District reserves the right to add or delete delivery locations, adjust estimated quantities, or modify operational requirements as necessary during the term of the Agreement. Any such changes shall be implemented only through written authorization by the District. No payment shall be made for changes that have not been approved in writing.
REGULATORY COMPLIANCE
The Supplier shall comply with all applicable federal, state, and local laws, regulations, and standards, including but not limited to OSHA, U.S. Department of Transportation (DOT), EPA, AWWA, NSF/ANSI Standards, and Florida Administrative Code requirements governing the manufacture, handling, transportation, storage, and delivery of water treatment chemicals.
SPILL RESPONSE & ENVIRONMENTAL LIABILITY
The Supplier shall be fully responsible for any spills, leaks, or releases occurring during transportation or delivery. The Supplier shall immediately initiate containment, cleanup, and reporting procedures in accordance with all applicable regulatory requirements.
All costs associated with spill response, remediation, regulatory fines, and damages shall be the sole responsibility of the Supplier.
WORK STANDARDS
The Supplier shall perform all services and deliveries in accordance with the latest applicable industry standards, manufacturer recommendations, and regulatory requirements.
ALTERNATE BIDS / APPROVED EQUALS / DEVIATIONS
The Bidder shall be responsible for reading very carefully, and understanding completely, the requirements and the specifications of the items requested. Any deviation from the specifications listed herein must be clearly indicated, otherwise it will be considered that the items offered are in strict compliance with these specifications and the successful Bidder will be held responsible. Therefore, deviations must be explained in detail on the form provided. Any item(s) that does not meet District specifications upon delivery will not be accepted and if the item cannot be brought up to the specifications in a reasonable time, the Bidder will be required to compensate the District for the difference in price entailed in utilizing the next qualified Bidder.
DAMAGES
The Supplier shall assume full responsibility and liability for any damage to District property, adjacent property, or the property of any owner or occupant resulting from the performance of the Work under this Agreement.
All such damages shall be promptly reported to the District and shall be repaired, restored, or replaced by the Supplier, at the Supplier’s sole expense, to a condition equal to or better than that which existed prior to the damage, and in a manner acceptable to the District.
If the Supplier fails to promptly correct such damage, the District reserves the right to perform or have the necessary repairs completed, and all associated costs shall be the responsibility of the Supplier and may be deducted from any monies due or to become due under the Agreement.
WARRANTY / DEFECTIVE PRODUCTS
The Supplier warrants that all chemicals furnished under this Agreement shall be new, unused, and free from defects in materials, manufacturing, packaging, and labeling, and shall conform to all specifications, safety data sheets (SDS), and applicable regulatory requirements.
The Supplier further warrants that all products shall be suitable for their intended use and shall meet or exceed all performance standards identified in the Contract Documents.
Covered issues include, but are not limited to:
• Contamination or adulteration
• Incorrect formulation or concentration
• Degradation prior to stated shelf life
• Improper packaging, labeling, or documentation
• Failure to meet specified performance standards
• Delivery of expired or near-expired product
All products shall be delivered with adequate remaining shelf life, as specified in the Contract Documents or, if not specified, with a minimum of seventy-five percent (75%) of the manufacturer’s stated shelf life remaining at the time of delivery.
The District shall have sole discretion in determining whether replacement, credit, or other corrective action is required.
The Supplier shall, at no additional cost to the District, promptly replace defective or non-conforming products, including all costs associated with delivery, removal, disposal (if required), and any incidentals necessary to provide conforming products.
Manufacturer warranties shall apply in addition to the Supplier’s warranty. Where manufacturer warranties provide greater coverage or duration, such warranties shall prevail.
The Supplier shall assist the District in the administration of any manufacturer warranty claims.
The warranty period shall be for one (1) year from the date of delivery or until the expiration of the product’s shelf life, whichever is later, unless otherwise specified in the Contract Documents.
PAYMENT SCHEDULE
Supplier shall submit invoices to AccountsPayable@districtgov.org upon approvals and acceptance by the District for completed work. All products delivered under this Agreement shall be invoiced after delivery and acceptance by the District. Approval by District Staff prior to payment is required. Payment for services described herein shall be inclusive and final with no additional cost to the District.
All invoices shall match the corresponding delivery ticket and purchase order and shall include sufficient detail to verify quantities, unit pricing, and delivery locations.
OTHER MATTERS: (Chemical Storage, Labeling, and Hazard Communication)
The Supplier shall not utilize or store any containers exceeding five (5) gallons on District property, except during active delivery and offloading operations required under this Agreement. Bulk containers, tanker trucks, and associated delivery equipment shall only remain on-site for the duration necessary to complete the safe transfer of chemicals into designated District storage systems.
Temporary staging or storage of containers exceeding five (5) gallons outside of active delivery operations is strictly prohibited unless expressly authorized in writing by the District in advance. Any approved temporary storage shall be limited to the specific location and timeframe authorized by the District. The Supplier shall ensure that all such containers are properly secured, clearly labeled, and equipped with appropriate secondary containment in accordance with all applicable regulatory requirements.
The Supplier shall maintain complete, current, and compliant product labeling and Safety Data Sheets (SDS) for all chemicals provided under this Agreement. SDS documentation shall be furnished to the District upon initial delivery and promptly upon any revisions or updates.
The Supplier shall ensure that all delivery personnel have immediate access to applicable SDS documentation at all times during transportation and delivery operations. The Supplier is solely responsible for communicating all hazard information, handling procedures, and safety requirements to its employees, agents, and sub-suppliers, and for ensuring full compliance with all applicable federal, state, and local hazard communication regulations.
The District shall have no responsibility for providing hazard communication, training, or safety disclosures to the Supplier’s personnel.
Failure to comply with the requirements of this section may result in removal of materials from District property at the Supplier’s expense and may constitute a material breach of the Agreement, subject to corrective action or termination as determined by the District.
Submit electronically via the OpenGov Procurement Portal or a complete bid submittal packet (1 original and one (1) copy (for a total of 2) and one (1) electronic copy on a new USB flash drive) with all required documents as itemized and included herein to be submitted in a sealed envelope, on the outside of which shall be prominently marked with the following identification ITB #26B-030 with the name and address of the submitter. The bid submittal should be neat, professional in appearance and bound appropriately for the document’s thickness. The original document shall have original signatures and clearly noted with ORIGINAL on the cover. Submittals can also be mailed or hand delivered to the Purchasing Department at 3571 Kiessel Road, The Villages, FL 32163, by the date and time set forth in the timeline.
Submitters are fully and completely responsible for the labeling, identification and delivery of their bid submittals. The Purchasing Department will not be responsible for any mislabeled or misdirected submissions, nor those handled by delivery persons, couriers, or the U. S. Postal Service.
Each Respondent shall carefully examine the Drawings and/or Specifications and other applicable documents and inform himself/herself thoroughly regarding any and all conditions and requirements that may in any manner affect cost, progress or performance of the work to be performed under the Contract. Ignorance on the part of the Respondent will in no way relieve him/her of the obligations and responsibilities assumed under the Contract.
Should a Respondent find discrepancies or ambiguities in, or omissions from, the Drawings and/or Specifications, or should he/she be in doubt as to their meaning, he/she shall at once notify the Purchasing Department, in writing.
Quantities are estimates for the initial term and are based on the District’s long-range maintenance plan and historical demand and are provided for bid evaluation purposes only. Actual quantities may increase or decrease depending on Board-approved budgets.
The Village Community Development Districts reserves the right to order changes in the scope of work and the resulting Agreement. The successful Respondent has the right to request an equitable price adjustment in cases where modifications to the Agreement under the authority of this clause result in increased costs to the Supplier. Price adjustments will be based on the unit prices proposed by the Supplier in response to this solicitation. Any Agreement resulting from this solicitation may be modified upon written and mutual consent of both parties.
The Respondent is required to be familiar with and shall be responsible for complying with the District’s Purchasing Policies and Procedures, District resolutions, District rules, all federal, state and local laws, ordinances, rules and professional standards or regulations that in any manner affect this solicitation, the selection process, protests, award of Agreement, Agreement management or any other activity associated with this solicitation and the subsequent work required of the successful Respondent. Any Respondent receiving an award from this solicitation must comply with all Governing Laws and Regulations and be responsible for the compliance of such by any and all subcontractors. Any and all work performed under the resultant contract requiring any State licensing or certification must be performed by workers meeting those requirements.
In accordance with Florida Statute 287.057(25), Respondents to this Solicitation or persons acting on their behalf may not contact, between the Issue Date of the Solicitation and the end of the 72-hour period following the agency posting the Notice of Intent to Award, excluding Saturdays, Sundays, and state holidays, any District Staff, Board Supervisors or District Consultants concerning any aspect of this Solicitation, except in writing to the District Purchasing Staff. Violation of this provision may be grounds for rejecting a response.
During this blackout period, any attempt to influence the thinking of District Staff, Board Supervisors or District Consultants for or against a specific cause related to a Solicitation for goods or services, in person, by mail, by facsimile, by telephone, by electronic mail, or by any other means of communication, may result in disqualification of their award and/or contract. This does not apply to Pre-Solicitation Conferences, oral presentations before the Selection Committee, contract negotiations, or communications with District Staff, Board Supervisors or District Consultants not concerning this Solicitation.
Unless otherwise provided by law, a contract for supplies or services may be entered into for any period of time deemed to be in the best interests of the District, provided the term of the contract and conditions of renewal or extension, if any, are included in the solicitation and funds are available for the fiscal period at the time of the contract. Payment and performance obligations for succeeding fiscal periods shall be subject to appropriation by the District of funds thereafter.
When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be cancelled, and the Contractor shall be entitled to reimbursement for the reasonable value of any nonrecurring cost incurred but not advertised in the price of the supplied or services delivered under the contract or otherwise recoverable.
Each Supplier shall include Florida State and other applicable sales taxes for all material, supplies and equipment included in its bid.
The District may, if not prohibited by law, exercise a right to purchase directly various construction materials, supplies and equipment that may be a part of the Project. If so, the District will, via its purchase orders, purchase materials and assist the Supplier in the preparation of such purchase orders. The District shall issue a Certificate of Entitlement to each vendor and the Supplier through its Purchasing Department. The District’s purchase order for tangible personal property to be incorporated into the Project must be attached to the Certificate of Entitlement. The District shall issue a separate Certificate of Entitlement for each purchase order. The Certificate of Entitlement shall be signed by an Authorized Representative of the District that may include the District Manager, Assistant District Manager or the Director of Purchasing. The materials shall be purchased from the vendor suppliers selected by the Supplier, for the prices negotiated by the Supplier. The Supplier will provide information to the District to assist in the proper preparation of all purchase orders by the District and will assist in the coordination and receipt of the materials in a timely manner so as not to negatively impact on the performance of the construction activity of the project.
The Contract/Subcontract amount shall be reduced by the net, undiscounted amount of these purchase orders, plus all sales taxes. Issuance of the purchase orders by the District shall not relieve the Subcontractor or Supplier of any of its responsibilities regarding material purchases, or installation, with the exception of the payments for the materials so purchased. Supplier shall remain fully responsible for coordination, correct quantities ordered, submittals, protection, storage, scheduling, shipping, security, expediting, receiving, installation, cleaning and all applicable warranties.
The Village Community Development Districts are special purpose governmental agencies under Florida law and exempt from Florida sales tax. The tax-exempt number will be provided upon request. This exemption does not apply to goods and services purchased separately by a Supplier in connection with its contract obligations. Supplier shall be responsible for paying any taxes, fees, or similar payments that are required to be paid in connection with the contract work.
Payments shall be made pursuant to Section 218.70, Florida Statutes, the Prompt Payment Act, and all District policies promulgated thereby.
The Supplier may petition the District at any time for an additional rate adjustment on the basis of extraordinary and unusual changes in the costs of operation that could not reasonably be foreseen by a prudent operator and which, by all reasonable expectations, will continue for at least one (1) year. If the Supplier petitions for such an increase, the Supplier shall also petition for a rate reduction on the basis of extraordinary and unusual changes in the costs of operation that could not reasonably be foreseen by a prudent operator and which, by all reasonable expectations, will continue for at least one (1) year; failure to make such petition may be grounds for Agreement termination.
The Supplier's request shall contain substantial proof and justification to support the need for the rate adjustment. The District may request from the Supplier, and the Supplier shall provide, such further information as may be reasonably necessary in making its determination. The District shall approve or deny the request, in whole or in part, within sixty (60) days of receipt of the request and all other additional information required by the District. Any price redetermination shall be solely based upon the documentation provided and the District reserves the right to rescind any price relief granted should the circumstances change and prices go down.
The Respondent by submitting a bid acknowledges that other public agencies may seek to “Piggy-Back” under the same terms and conditions during the effective period of any resulting contract services and/or purchases being offered in this bid for the same prices and/or terms being bid. The successful Respondent has the option to agree or disagree to allow contract Piggybacks on a case-by-case basis. Before a public agency is allowed to Piggy-Back any contract, the agency must first obtain the Respondent’s approval. Without the Respondent’s approval, the seeking agency cannot Piggy-Back.
Any permits, licenses or fees required will be the responsibility of the Respondent.
The Contractor shall ensure that its employees, agents, and subcontractors assigned to perform services conduct themselves in a professional, courteous, and lawful manner at all times while on District property or while performing services on behalf of the District.
Contractor personnel shall comply with all applicable State Laws, Federal laws, and District policies governing workplace conduct, safety, ethics, and harassment prevention, as such policies may be reasonably applicable to non-District personnel performing services on District property.
In the event the District receives a complaint(s) or otherwise determines that the conduct of any Contractor personnel may be inconsistent with the standard herein or District policies, the District reserves the right to require the temporary or permanent removal of such individual from District property or from performing services.
Any such request shall not be construed as a determination of fault or as a direction regarding the Contractor’s employment or disciplinary decisions, which shall remain the sole responsibility of the Contractor. Failure to comply with this shall constitute a material breach of the Agreement and may lead to termination of the agreement.
The Village Community Development Districts actively support the Immigration and Nationality Act of 1952 (INA) and the Immigration Reform and Control Act of 1986 (IRCA), which includes provisions addressing employment eligibility, employment verification, and nondiscrimination and the State of Florida Executive Order Number 11-116 stating Supplier’s shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of: all persons employed during the contract term by the Supplier to perform employment duties pursuant to the Contact, within Florida; and all persons, including subcontractors, assigned by the Supplier to perform work pursuant to the Contract with the District. (http://www.uscis.gov/e-verify) Additionally, the Supplier shall include a provision in all subcontracts that requires all subcontractors to utilize the U.S. Department of Homeland Security’s E-Verify system to verify employment eligibility of: all persons employed during the contract term by the Supplier to perform work or provide services pursuant to this contract with the District.
All Service Suppliers and /or vendors who wish to contract with the District to provide services must first certify they have registered with, will participate in, and continue to utilize, once registered, the E-Verify Program (or any successor program implemented by the federal government of its departments or agencies) to verify the work authorization status of all newly hired employees employed by the Supplier’s and/or vendors. Breach of this term or conditions is considered a material breach of the agreement. Participation in the E-Verify program will only be required of the awarded Supplier. To certify participation in the program, awarded Supplier, will be required to sign an E-Verify Supplier Affidavit.
For more information and to register visit https://e-verify.uscis.gov/enroll/.
The Village Center Community Development District, Sumter Landing Community Development District, North Sumter County Utility Dependent District, Wildwood Utility Dependent District, Brownwood Community Development District, Coleman Ridge Community Development District, Middleton A Community Development District, Middleton Downtown Community Development District, Eastport Community Development District, Villages Public Safety Department Dependent District, and Village Community Development Districts 1-16 are local units of special-purpose government and reserve the right to reject any and/or all bids, reserve the right to waive any informalities or irregularities in the bid or examination process, reserve the right to select low bid per item, and reserve the right to award contracts in the best interest of the Districts.
Any headings in this document are for the purposes of reference only and shall not limit or otherwise affect the meaning thereof. Any reference to gender shall be construed to include all genders, firms, partnerships, and corporations. References in the singular shall be construed to include the plural and references in the plural shall be construed to include the singular. Any reference to the “District” or the “Village Community Development Districts” shall be construed to refer to the specific District or Districts for which the solicitation was issued, and those District(s) shall be the legislative authority for all matters concerning this solicitation or the resulting contract(s).
The Districts shall be entitled to audit the books and records of the Respondent or any sub-contractor to the extent that such books and records relate to the performance of the Contract or any sub-contract to the Contract. Such books and records shall be maintained by the Respondent for a period of three (3) years from the date of final payment under the Contract and by the sub-contractor for a period of three (3) years from the date of final payment under the sub-contract unless a shorter period is otherwise authorized in writing.
No additional terms and conditions included with the bid response shall be evaluated or considered and any and all such additional terms and conditions shall have no force and effect and are inapplicable to this bid. If submitted either purposefully through intent or design or inadvertently appearing separately in transmitting letters, specifications, literature, price lists or warranties, it is understood and agreed the general and special conditions in this solicitation are the only conditions applicable to this bid and the Respondent's authorized signature affixed to the bid attests to this.
Responses to this Invitation to Bid, upon receipt by the District, become public records subject to the provisions of Chapter 119 F.S., Florida’s Public Record Law. If any Respondent believes that any portion of all of the response is confidential and proprietary, Respondent shall clearly assert such exception and the specific legal authority of the asserted exemption. All materials that qualify for exemption from Chapter 119 must be submitted in a separate envelope, clearly identified as “TRADE SECRETS EXCEPTION”, with the firm’s name and the bid number marked on the outside. Such designation of an item as a trade secret may be challenged in court by any person. By the Respondent's designation of material submitted to the District as a “trade secret”, the Respondent agrees to hold harmless the District for any award to a plaintiff for damages, costs or attorney’s fees and for costs and attorney’s fees incurred by the District by reason of any legal action challenging the Respondent's “trade secret” claim.
The Respondent by submitting a bid acknowledges that other public agencies may seek to “Piggy-Back” under the same terms and conditions during the effective period of any resulting contract services and/or purchases being offered in this bid for the same prices and/or terms being bid. The successful Respondent has the option to agree or disagree to allow contract Piggybacks on a case-by-case basis. Before a public agency is allowed to Piggy-Back any contract, the agency must first obtain the Respondent's approval. Without the Respondent's approval, the seeking agency cannot Piggy-Back.
Respondents are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the District will not request documentation of or consider a Respondent's social, political, or ideological interests when determining if the Respondent is a responsible Bidder. Respondents are further notified that the District’s governing body may not give preference to a Respondent based on the Respondent's social, political, or ideological interests.
The vendor/contractor shall maintain, on a primary basis and at its sole expense, at all times while performing work for any of the Districts, the “Standard Insurance Requirements” described herein. Contractors responding to a competitive formal solicitation shall provide with their submittal, a Certificate of Insurance (COI) or a letter from the insurance company stating required coverage is obtainable. Prior to commencement of any work for the Districts, a COI fulfilling all Standard Insurance requirements must be received and approved by VCCDD. Work is defined as any service provided to the Districts by a vendor/contractor who must access District property in order to provide the service(s). The requirements contained herein, as well as the District’s review or acknowledgement, are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by the contractor under this contract.
*Note: The individual Districts that shall be endorsed and listed as Additional Insureds on all policies are:
All at the following street address:
Attn: Risk Management Department
3571 Kiessel Road
The Villages, FL 32163
FINANCIAL RATING OF INSURANCE COMPANIES
All insurance companies must have financial rating of A- or higher by A.M. Best Company, Inc. with the exception of self-insured insurance companies.
The vendor/contractor shall maintain Commercial General Liability Insurance at a limit of liability not less than $1,000,000 each occurrence and a $2,000,000 annual aggregate. Due to the nature of the work involved, consultants performing program and/or contract management services are required to maintain $1,000,000 each occurrence and $1,000,000 annual aggregate. The coverage shall not contain any endorsement(s) excluding nor limiting product /completed operations, independent contractors, broad form property damage, X-C-U Coverage, contractual liability or cross liability. The self-insured retention or deductible shall not exceed $50,000.
The vendor/contractor shall maintain Business Automobile Liability Insurance at a limit of liability not less than $1,000,000 each occurrence. Coverage shall include liability for owned, non-owned, and hired automobiles. In the event the contractor does not own automobiles, the contractor shall maintain coverage for hired and non-owned auto liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.
The contractor, any sub- consultants or subcontractors, shall maintain their own Worker’s Compensation Insurance and Employers Liability in accordance with Florida Statute Chapter 440. In case any class of employees engaged in hazardous work at the site of the operations is not protected under the Worker’s Compensation statute, the Vendor shall provide and cause each sub consultant or subcontractor to provide adequate insurance for the protection of its employees not otherwise protected. The Vendor must provide a Certificate of Insurance (COI) showing Worker’s Compensation coverage or must provide an exemption certificate issued by the State of Florida showing that the Vendor is exempt from Worker’s Compensation insurance requirements. (NOTE: Elective exemptions or coverage through an employee leasing arrangement will be on a case-by-case basis).
REQUIRED FOR ALL SERVICES - The contractor shall maintain Cyber Liability Insurance at a limit of liability no less than $1,000,000 per claim/loss and $1,000,000 annual aggregate. Coverage shall include, at minimum, network security liability, data breach liability, social engineering and funds transfer fraud. The self-insured retention or deductible shall not exceed $50,000.
The contractor shall indemnify, defend and hold harmless all of the Districts, its offices, agents and employees from and against any and all claims, losses or liability, or any portion thereof, including attorney’s fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to contractor’s own employees or damage to property occasioned by a negligent act, omission or failure of the contractor.
The contractor shall be fully and solely responsible for any costs or expenses as a result of a coverage deductible, coinsurance penalty, or self-insured retention; including any loss not covered because of the operation of such deductible, coinsurance penalty, self-insured retention, or coverage exclusion or limitation. For deductible amounts that exceed the amounts stated herein that are acceptable to the District, the Contractor shall, when requested by the District, maintain a Commercial Surety Bond in an amount equal to said deductible amount.
The District reserves the right, but not the obligation, to review and revise any insurance requirement, not limited to limits, coverages and endorsements based on insurance market conditions affecting the availability or affordability of coverage; or changes in the scope of work/specifications affecting the applicability of coverage. Additionally, the District reserves the right, but not the obligation, to review and reject any insurance policies failing to meet the criteria stated herein, or any insurer(s) providing coverage due to its poor financial condition or failure to operate legally. In such events, the District shall provide the contractor with written notice of such revisions or rejections.
The coverages, limits or endorsements required herein protect the primary interests of the Districts, and these coverages, limits or endorsements shall in no way be required to be relied upon when assessing the extent or determining appropriate types and limits of coverage to protect the contractor against any loss exposures, whether as a result of the project or otherwise.
The contractor shall provide the VCDD Purchasing Department with a COI clearly evidencing that all coverage, limits, and endorsements required herein are maintained and in full force and effect and copies of endorsements (additional insured and waiver of subrogation) shall be submitted with the COI. A minimum thirty (30) day endeavor to notify due to cancellation or non-renewal of coverage shall be identified on each COI. In the event the District is notified that the required insurance coverage will cancel or expire during the period of this contract, the contractor agrees to furnish the District prior to the expiration of such insurance, a new COI evidencing replacement coverage. When notified by the District, the contractor agrees not to continue work pursuant to this contract, unless all required insurance remains in effect. The District shall have the right, but not the obligation, of prohibiting the contractor from entering the project site until a new COI is provided to the District evidencing the replacement coverage. The contractor agrees the District reserves the right to withhold payment to the contractor until evidence of reinstated or replacement coverage is provided to the District. If the contractor fails to maintain the insurance as set forth herein, the contractor agrees the District shall have the right, but not the obligation, to purchase replacement insurance and the contractor agrees to reimburse any premiums or expenses incurred by the District.
Mailing address:
Attn: Risk Management Department
3571 Kiessel Road
The Villages, FL 32163
NOTICE: On rare occasions, exceptions to the required insurance limits are needed. The Risk Management department may adjust such requirements if deemed necessary. Exceptions are valid only for the applicable project or fiscal year in which they are granted.
Insurance Agents may also email Certificates of Insurance and endorsements to:
Email: Riskmanagement@districtgov.org
Questions about Insurance Requirements:
Contact Risk Management (352) 674-1828
Please download the below document, complete, SIGN and upload.
Please download the below documents, complete, SIGN and upload.
Instructions to Bidders for Pricing Bid Form Completion
1) Open Excel Document
2) There is one (1) form that must be completed.
3) Enter pricing for each of the items in the Price column (yellow)
4) The Extended Price will auto-fill.
5) Save and Print each Excel Bid Form from each tab.
6) Sign the Excel Bid Form signature page(s) in blue ink.
7) Scan and upload Pricing Bid Form(s) with your submittal.
Pricing form must be fully completed, signed and submitted with Bidder’s submittal.
Pricing form(s) MUST be fully completed and submitted with each Respondent's submittal packet.
NOTE:
All price information to be used in the Bid review must be submitted on this Bid form, as is. Manipulating or altering this Bid form may result in this bid being non-responsive. Any exception or deviation from this Bid Form should be included in the Exceptions and Deviations Form to be considered separately.
Only enter pricing in the yellow boxes. All yellow columns/row must include a unit price. If any yellow box is left blank, your bid packet may be rejected as incomplete.
Errors or omissions by either party, may result in the cancellation of the solicitation
Upload the completed Excel Bid Forms workbook in excel format.
Excel file must contain filled in pricing on all tabs for:
• Bid Form
Estimated annual quantities are provided for bid evaluation purposes only and are not guaranteed. Actual quantities may vary based on District needs.
Please download the below document, complete, SIGN, NOTARIZE & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please provide a current W-9.
Download from the IRS website, complete, SIGN and include in submittal.
IRS Website Link: Form W-9 (Rev. March 2024)
Please download the below documents, complete, SIGN, NOTARIZE & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please download the below documents, complete, SIGN & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please download the below document, complete, SIGN & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please download the below documents, complete, SIGN & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please download the below documents, complete, SIGN, NOTARIZE & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please download the below documents, complete, SIGN & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please download the below documents, complete, SIGN and upload.
Please upload a COI or Letter of Insurance for informational purposes only.
Please download the below document, complete, SIGN and upload.
Please download the below documents, complete, SIGN & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please download the below documents, complete, SIGN, NOTARIZE & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Upload Product Documentation (Per Chemical):
• Current Safety Data Sheet (SDS) for each chemical proposed
• Sample Certificate of Analysis (COA) representative of the product being supplied
• Manufacturer’s product specifications and technical data sheets
Upload Certifications and Regulatory Compliance:
• Proof of compliance with applicable NSF/ANSI Standard 60 certification (for chemicals used in potable water treatment, where applicable)
• Documentation demonstrating compliance with all applicable federal, state, and local regulations, including but not limited to:
- Occupational Safety and Health Administration (OSHA)
- U.S. Department of Transportation (DOT) hazardous materials
regulations
- Environmental Protection Agency (EPA)
- Florida Administrative Code requirements for potable water
treatment chemicals
Upload Transportation and Handling Requirements:
• Documentation demonstrating compliance with DOT hazardous material transport requirements, including appropriate vehicle and container specifications (e.g., MC-310/MC-311 for sulfuric acid, where applicable)
• Confirmation that delivery personnel are properly trained and certified for handling hazardous materials in accordance with applicable regulations
Confirm 24-hour emergency response capability, and
Provide emergency contact information:
Mandatory - Only those vendors who are present will be permitted to submit a bid/proposal in response to this solicitation
Select "Yes" if projects bid at $200,000 and above.
Please select the ones above AND any additional insurances needed below:
Respondents without these qualifications will be rejected.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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