Civil Engineering Design and Construction Administration Services for Timberlin Golf Course Bridges

The Berlin Public Building Commission (PBC) is assisting the Timberlin Golf Course in designing and replacing the six selected bridges.  The PBC recognizes that funding may be phased over several years, so the pricing table reflects a per bridge approach after Preliminary Design.  However, it is possible that the individual projects may be bundled, in which several bridges proceed to permitting, final design, and bidding/construction as one project.

With that in mind, proposers are encouraged to provide additional cost information reflecting a 2, 3 or 4-bridge approach after Preliminary Design, in which there should be cost efficiencies in handling multiple bridges as a single project.  This information can be provided within the proposal, separate from the pricing table.  The PBC’s approach to steps up to and including Preliminary Design is to complete these for all six (6) bridges.  It should also be noted that hydrologic and hydraulic analyses should be focused on designing the bridges to minimize flooding and complying with permitting agency requirements – the PBC is not requesting a comprehensive watershed analysis of the golf course itself.

Background

The six bridges proposed for replacement (Bridge Nos. 1, 2, 3, 6, 7 and 8 in Attachments A and B) were installed in the 1980's. Each bridge consists of a wooden deck made up of longitudinal planks affixed together and supported by wooden spans, covered with a 1-to-2-inch bituminous paved surface with wooden curbs. The bridge decks are supported at either end by concrete blocks, with crushed stone and riprap for scour and erosion protection. Please see attached documents which include more detailed individual bridge specifications.

The existing timber bridges (spans ranging from approximately 16 feet to 21 feet) will be replaced with reinforced concrete bridge systems designed to support golf carts and maintenance vehicles (H-5 loading for Bridge #s 1, 2, 3, & 6 and H-20 loading for Bridge #s 3 and 7).

Project Details

• Reference ID: 2026-23
• Department: Public Works
• Department Head: Michael Ahern (Public Works Director)

Important Dates

• Questions Due: 2026-07-06T14:00:00.000Z

Evaluation Criteria

• Experience (10 pts) —

  The background experience, and strength of the Proposer in providing similar services elsewhere, including the level of experience in working with other Connecticut municipalities of similar size, and the quality of services performed, either for other school systems or other municipalities, or both.

• Responsiveness and Compliance (10 pts) —

  The Proposer’s responsiveness and compliance with the RFP requirements and conditions to provide the services requested.

• References (10 pts) —

  A review of references provided with the Proposal and administration of prior contracts.

• Price (10 pts) —

  Competitiveness of proposed fee. The Town reserves the right to negotiate fees with the selected Proposer.

Submission Requirements

• Respondent Submittals (without Cost) (required) —

  Please Upload your COMPLETE proposal excluding pricing here, including any required information listed in the solicitation and the corresponding attachments as well as company information and background.

• Price Proposal (required)
• Provide 3 References (required) —

  Each reference must include:

  Business Name, Address, City, State, Phone Number, and an Individual Contact Name, Email Address and Position

• Certificate of Insurance (required) —

  If awarded, vendor MUST provide an updated COI naming the Town as an additional insured at the time of contract signing as well as sending updated COI's while still on the job.

• W-9 (required)
• Proposal Confirmation (required) —

  I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. Pursuant to and in full compliance with the RFP, the undersigned certifies this proposal is submitted without collusion and all responses are true and accurate. If awarded this proposal, it is agreed that this forms a contractual obligation to provide services at fees specified in this Proposal, subject to and in accordance with all instructions, conditions, requirements contained in the documents, including addenda, which are made part of this proposal.

• What service is being solicited? (required)
• What is the term of the contract? (required)
• What is the anticipated start date? (required)
• Will this use a electronic pricing table or attach a file? (required)
• Will the evaluations be completed within OpenGov? (required)