Civil Engineering Services: Parks and Recreational Facility Engineering

Leon County, Florida (“County”) is issuing this Request for Proposals (“RFP”) from qualified firms to provide Parks and Recreational Facility Engineering.

It is the intent of the County to enter into Agreements with multiple firms to meet the anticipated need for services. The distribution of the work to these awarded firms shall be at the sole discretion of the Public Works Division of Engineering Services, based on what staff deems as in the best interests of the County. The Agreement period shall be for three (3) years with two (2) optional one (1) year renewal periods for a possible total of five (5) years.

All professional services to be provided under this Agreement shall be performed by Professionals licensed to practice in the State of Florida under Title XXXII F. S., and in strict compliance with the Consultant's Competitive Negotiation Act, 287.055 F. S. (CCNA). Consultants providing services under this Agreement shall at all times be knowledgeable of the limiting thresholds of the CCNA statutes and shall insure that full compliance therewith is maintained at all times.

Background

Services will be on as needed basis for small projects to be administered primarily by Public Works Division of Engineering Services, however, other County Divisions and Constitutional Offices may request and administer these services as well during the term of this Agreement.

Project Details

• Reference ID: BC-2026-021-J
• Department: Procurement
• Department Head: Melanie Hooley (Purchasing Director)

Important Dates

• Questions Due: 2026-06-23T20:00:00.000Z

Evaluation Criteria

• Firm's Professional Personnel (20 pts) —

  Proposals will be evaluated and scored on the basis of the following considerations:

  1 - Project team personnel do not have appropriate level of qualifications. Organization of project team is inappropriate.

  2 - Most project team personnel have the proper level of qualifications. Organization of project team is insufficient.

  3 - All project team personnel have the proper level of qualifications. Organization of project team is sufficient to the project.

  4 - All project team personnel have the proper level of qualifications and at least one member has extensive qualifications. Organization of project team is more than sufficient to the project.

  5 - All project team personnel have the proper level of qualifications and several have extensive qualifications. Organization of project team is exceptional for the project.

• Firm's Relevant Experience (25 pts) —

  Proposals will be evaluated and scored on the basis of the following considerations:

  1 - No successful experience with similar type projects.

  2 - Successful experience with 1 - 2 similar type projects.

  3 - Successful experience with 3 - 6 similar type projects, at least one of which had been in the past 2-years.

  4 - Successful experience with more than 5 similar type projects, 1 - 2 of which are the same type projects.

  5 - Successful experience with more than 5 similar type projects, 3 or more of which are the same type projects.

• Willingness to Meet Schedule and Budget Requirements (5 pts) —

  Proposals will be evaluated and scored on the basis of the following considerations:

  1 - Approach in the submittal does not address either the schedule or budget.

  2 - Approach in the submittal indicates that the consultant will likely not meet the project schedule.

  3 - Approach in the submittal indicates that the consultant will meet the project schedule.

  4 - Approach in the submittal indicates that the consultant will meet the same or better project schedule.

  5 - Approach in the submittal indicates that the consultant will provide an improved project schedule.

• Effect of Firms Recent, Current, and Projected Workload (5 pts) —

  Proposals will be evaluated and scored on the basis of the following considerations:

  1 - Submittal shows that consultant does not have sufficient available personnel to provide services on relatively short notice for the small to medium size projects that are contemplated in the resultant contract on schedule.

  2 - Submittal shows that consultant will have to work overtime to provide services on relatively short notice for the small to medium size projects that are contemplated in the resultant contract on schedule.

  3 - Submittal shows that consultant has adequate time and available personnel to provide services on relatively short notice for the small to medium size projects that are contemplated in the resultant contract on schedule.

  4 - Submittal shows that consultant’s project team has adequate time and available personnel to complete project on or ahead of schedule.

  5 - Submittal shows that consultant’s project team has no or very light current of projected workload.

• Minority/Women Business Enterprise Participation Commitment Form (10 pts) —

  To be eligible for evaluation, a properly completed MWBE Participation Commitment Form or a Good Faith Effort Form must be located in your response.

  Points for Minority/Women Business Enterprise Utilization will be awarded by the MWSBE Office as outlined below:

  10 Points - The Respondent certifies that they will meet or exceed both aspirational targets through subcontracting to certified MBE and WBE firm(s) and has identified the certified MBE and WBE firm(s) that it intends to use on the MWBE Participation Commitment Form.

  5 Points - The Respondent certifies that they will meet a portion of the project specific goals for MBE and/or WBE utilization and has identified the certified MBE and WBE firm(s) that it intends to use on the MWBE Participation Commitment Form.

  2 Points - The Respondent submits a responsive Good Faith Effort Form demonstrating why Respondent could not meet the project specific goal(s).

• MWBE Joint Venture (2 pts) —

  2 Additional Points are available for demonstrating Joint Venture, Partnership, or Association; Mentor-Protégé; or Apprenticeship/Externship on the MWBE Participation Plan Form. Response must be deemed responsive to the solicitation.

• Effect of Project Team Location (5 pts) —

  Proposals will be evaluated and scored on the basis of the following considerations:

  1 - Non-local location of most of project team including the Project Manager, may adversely affect work quality or schedule.

  2 - Non-local location of some of project team (project manager local) may adversely affect work quality or schedule.

  3 - One or two key elements of project teams are non-local and probably will not affect work quality or schedule.

  4 - Only minor elements of project team are non-local and probably will not affect work quality or schedule.

  5 - All of the project team is local. (Local is defined as being in Leon, Jefferson, Gadsden, or Wakulla Counties).

• Firm's Approach to a Project (30 pts) —

  Proposals will be evaluated and scored on the basis of the following considerations:

  1 - Submittal is lacking in a demonstration of a clear understanding of the most basic requirements of the type of work for the category.

  2 - Submittal shows some basic understanding of the type of work for the category, but provides little clarity as to consultant’s understanding of the County’s needs; a plan to address the scope of work; the consultant’s design philosophy; or possible alternatives and/or cost saving measures.

  3 - Submittal shows understanding of the type of work for the category and may address in their approach, in whole or part one or more, but not all the following: consultant’s understanding of the County’s needs; a plan to address the scope of work; the consultant’s design philosophy; or possible alternatives and/or cost saving measures.

  4 - Submittal shows that consultant understands the type of work to be performed in this category and addresses the following in their approach; the County’s needs and has a plan to respond to the project or scope or work, firms’ proposed design philosophy; possible alternatives; and/or cost savings.

  5 - Submittal clearly shows that consultant understands the type of work to be performed in this category and clearly identifies/states the following in their approach; the County’s needs and has a clear and specific plan to respond to the project or scope or work, and clearly states firms’ proposed design philosophy; possible alternatives; and/or cost savings.

• State of Florida Certified Minority Business Enterprise (5 pts) —

  Five (5) points will be awarded based on the Respondent’s certification by the State of Florida Department of Management Services, Office of Supplier Diversity (OSD) as a Certified Minority Business Enterprise.

  Points will be assigned as follows:

  • 5 – The prime consultant is currently certified by the Florida OSD.
• Local Preference (5 pts) —

  Points for Local Preference will be awarded as follows:

  1. Individuals or firms which have a home office located within Leon, Gadsden, Wakulla, or Jefferson County, and which have been certified by the Leon County Purchasing Division as a Local Business, as set forth in this RFP, shall be given a preference in the amount of five (5) points; and
  2. Individuals or firms which do not have a home office located within Leon, Gadsden, Wakulla, or Jefferson County, and which have been certified by the Leon County Purchasing Division as a Local Business, as set forth in this RFP, shall be given a preference in the amount of three (3) points; and
  3. All other individuals or firms shall be given zero (0) points for Local Preference.

Submission Requirements

• ACCEPTANCE OF COUNTY TERMS AND CONDITIONS (required) —

  Leon County objects to and shall not consider any additional terms or conditions submitted by a bidder, including any appearing in documents attached as part of a bidder’s response. In submitting its bid response, a bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid response, shall be grounds for rejecting a bid response or placing a bidder in default.

• Company Information (required) —

  Provide company name as registered with the Florida Department of State, Division of Corporations. 

  NOTE: Contractor shall be registered with FL DOS, DOC prior to Agreement execution unless written verification of exempt status is provided.

• Taxpayer ID Number (required) —

  Provide the company's FEI/EIN Number.

• Drug-Free Workplace Certification (required) —

  As the person authorized to confirm this statement on behalf of this firm, I certify that this firm complies fully with DRUG-FREE WORKPLACE Florida Statute 287.087. See section titled Drug-Free Workplace Requirements for details. If firm is awarded a contract, the firm will be required to sign a compliance statement.

• Insurance Certification (required) —

  Bidders’ attention is directed to the insurance requirements set forth in the Agreement contained in the "Attachments" section of this solicitation.   

  I certify that this firm has coverage in place at the required levels or, if awarded, coverage will be in place at the required levels. 

• Equal Opportunity (required) —

  The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief.

• Foreign Countries of Concern Affidavit (required) —

  Please download the below documents, complete, and upload.

• Proposal Response Cover Sheet (required)
• Proposal Response - Firm's Professional Personnel - Tab 1 (required) —

  Proposer is requested to provide the following information using the same numbering/lettering scheme as the format below as one PDF file:

  1. Provide the total number of professionals in your organization who may be assigned to this category and their availability to provide services on relatively short notice for the potential projects that are contemplated in this category.

      B.  Give brief resume of key persons to be assigned to the category including but, not limited to:

  1. 1. Name & title
     2. Job assignment for other projects
     3. Percentage of time to be assigned full time
     4. How many years with this firm
     5. How many years with other firms
     6. Experience
  1. 1. 1. Types of projects
        2. Size of projects ($$ value and SF or LF of project)
        3. What was the specific project involvement

                   7. Education

                   8. Active registration

                   9. Other experience and qualifications that are relevant to this category

  3. If the respondent is not a joint venture, list outside consultants anticipated to be used on this Category. When listing consultants, give the respective specialty of the firm.
• Proposal Response - Relevant Experience - Tab 2 (required) —

  Proposer is requested to provide the following information using the same numbering/lettering scheme as the format below as one PDF file:

  1. List the projects which best illustrate the experience of the firm and current staff which is being assigned to this project. (List no more than 10 projects, nor projects which were completed more than five (5) years ago.)
     1. Name and location of the project
     2. The nature of the firm's responsibility on this project
     3. Project Owner's representative name
     4. Project user agency's representative name
     5. Date project was completed or is anticipated to be completed
     6. Fee for this project
     7. Project manager and other key professionals involved and specify the role of each.
  2. Describe the Firm/Joint Venture's process and procedures for insuring that current design standards, codes and other regulatory direction are utilized by staff in project design for this Work Category.
  3. Names and descriptions of major projects for which the firm is presently under contract that demonstrate capabilities and qualifications for this work category.
  4. Describe basic and special resources available to the firm for the performance of the duties that may be assigned in this work category. Examples would be specialty software, equipment, computers, vehicles, etc.
• Proposal Response - Ability to Meet Schedules and Budget Requirments - Tab 3 (required) —

  Describe your methodology for ensuring critical and/or high priority project schedules are met and for ensuring budget requirements are not exceeded.

• Proposal Response - Firm's Availability and Project Team Location - Tab 4 (required) —

  Demonstrate the ability to adequately provide personnel to complete services and deliverables based on current and projected workloads.

• Proposal Response - Project Approach - Tab 5 (required) —

  Proposer is requested to provide the following information using the same numbering/lettering scheme as the format below as one PDF file:

  1. Present in brief, concise terms, a summary level description of the company’s approach to accepting and completing any specific projects assigned under this contract.
  2. Provide names and descriptions of projects for which the firm is presently under contract and the anticipated completion dates of those projects.
  3. Describe the firm’s ability to absorb any projects resulting from this contract.
  4. Provide the location of where the project team will predominately reside to conduct the majority of work. If located out of the region, describe the plan for ensuring community involvement and on-site visits. It is imperative to have the knowledge of local permitting process and environment to successfully complete a project. Describe how the project team can interact with County staff and be responsive to any requests.
  5. Given the fiscal constraints of local governments, and Leon County in particular, all budget requirements for projects to be assigned must be met. Describe your methodology for ensuring the schedule is met and for ensuring budget requirements are not exceeded. In addition, describe your Quality Control and Quality Assurance program under this contract.
• Optional Proposal Response - Certified Minority Business Enterprise - Tab 6 —

  In accordance with Section 287.055(3)d, Florida Statutes, indicate whether your firm is a certified minority business enterprise as defined by the Florida Small and Minority Business Assistance Act. If so, upload a copy of the certification (in this section) with your submittal.

• Additional Forms to Fill Out and Submit (required) —

  Upload the completed forms on the following list (preferably as one PDF file). The checklist is provided as a courtesy and may not be inclusive of all items required within this solicitation.

  Please see Attachments for all the necessary forms for the bidder to complete for this solicitation.

  • Affidavit Immigration Laws
  • Identical Tie Bid Statement
  • Non-Collusion Affidavit
  • Certification/Debarment Form
  • Local Vendor Certification (Optional. Submit if Applicable)
  • Employment Eligibility (E-Verify)
  • Affidavit In Compliance with Section 787.06(14), F.S. 
  • Substitute Form W-9 (Optional. Only submit if not currently registered as a vendor with the County.)  
• CONFIDENTIAL, PROPRIETARY OR TRADE SECRET INFORMATION —

  If necessary, please upload a redacted copy of your submittal. 

• How will you accept proposals? (required)
• Pre-Bid Meeting? (required)
• Indemnification (required)
• Performance Bond? (required) —

  Is this project over $200,000?

• MWSBE (required)
• Certified MBE Participation Project Specific Goal (required) —

  If there is no goal, the form will ignore this field.

• Certified WBE Participation Project Specific Goal (required) —

  If there is no goal, the form will ignore this field.

• Insurance? (required)
• Integrated Scope of Services? (required) —

  Will the Scope be written within ProcureNow? (YES) or will you be attaching a completed Scope as an attachment? (NO)

• Term (required) —

  Please choose which option fits best.

• Access to Personal Identifying Information (required)