Active SLED Opportunity · COLORADO · ARAPAHOE COUNTY
AI Summary
Arapahoe County seeks information on enterprise Electronic Document Management System solutions to support records management, workflow automation, security, and scalability. This RFI is for market research only and will inform future procurement strategies.
Arapahoe County is seeking information regarding enterprise-class Electronic Document Management System (EDMS) solutions that can support the management, storage, retrieval, security, retention, and lifecycle administration of records across County departments. The County is interested in understanding how available solutions address document management, records retention, workflow automation, security and compliance requirements, reporting capabilities, system integrations, migration of legacy content, and long-term scalability. The County seeks information regarding industry best practices, implementation approaches, deployment models, support services, and functionality that would improve operational efficiency, information governance, and access to County records. Information obtained through this RFI will assist the County in evaluating available technologies and refining future business, technical, and operational requirements for a potential enterprise-wide EDMS solution. **Market Research Only** This Request for Information (RFI) is issued solely for market research and informational purposes and does not constitute a solicitation. This RFI is not intended to result in the award of a contract or purchase order. Responses received will be used for planning purposes only. The purpose of this RFI is to obtain information regarding estimated costs, project scope, anticipated timelines, potential delivery methods, and the level of expertise and resources required to successfully complete the project. Information gathered through this process may be used to assist the County in determining future procurement strategies and project requirements. **Solicitation Type**: RFI - Request for Information (Formal) **Source ID**: PU.AG.USA.1109.C14006126 **Piggyback Contract**: No **Question Acceptance Deadline**: 06/19/2026 02:00 PM EDT **Questions are submitted online**: Yes **Bid Submission Type**: Electronic Bid Submission **Additional Bidding Instructions**: Responses are requested to include: Deployment, Delivery, and Architecture Describe the security and accessibility features of your application. Describe the environment hosting options (customer-hosted, vendor-hosted, etc), as well as supported Cloud environments (AWS, Azure, GCP) if customer hosted. Provide information on integrations Provide information on data analytics and data preparation tools, or other germane modules. Pricing To support the County’s market research efforts, Respondents are encouraged to voluntarily provide general pricing information related to their proposed software solutions and associated services. Pricing information is not required and will not be evaluated or used for award purposes. However, any information provided will assist the County in understanding current market conditions, pricing structures, and budgetary considerations for future solicitations. Respondents may include, as applicable: High-level budgetary pricing ranges or estimates Typical pricing models (e.g., subscription, licensing, SaaS, per-user, tiered pricing, etc.) Implementation, configuration, and onboarding costs Ongoing support, maintenance, and renewal pricing structures Optional modules, add-ons, or scalability considerations Assumptions or factors that may impact pricing (e.g., number of users, integrations, data migration, etc.) Respondents are encouraged to clearly identify any assumptions used in developing pricing information. All pricing provided should be considered non-binding and for informational purposes only. **Owner Organization**: Information Technology **Solicitation Number**: 26-33 **Reference Number**: 0000427275 **Pricing**: In attached document **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Bid Documents | Documents defining the proposal | Yes | No |
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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