Field Trip- Arcade

The purpose of the quote is to seek a complete cost estimate for a group visit, including student admissions, chaperone admissions, optional food packages, and any reserved event space.

Background

Littleton Elementary School District #65 is in towns of Avondale and Tolleson in Arizona and consists of nine K-8 grade school and one District Office complex. The district has 650 employees and serves approximately 6,000 students. No quantity is guaranteed. Vendor must accept purchase orders. All purchases must have a District issued Purchase Order in place before any product or services are ordered or received. Please refer to our PO terms and conditions located at www.littletonaz.org under the Departments/Business Resources tabs

Project Details

• Reference ID: Q27-002
• Department: Business Resources
• Department Head: Ryan French (Chief Administrative Officer)

Evaluation Criteria

• Event Coordination —
  • Coordinate event scheduling with the school district.
  • Confirm attendance estimates and final participant counts.
  • Designate a facility contact for event planning and day-of-event support.
  • Reserve sufficient space to accommodate the group.

   

• School Facilities Board (SFB) Notification —

  Please note that this project is contingent on funding approval from the School Facilities Board and If not approved, this project may not be awarded. However, if the School Facilities Board elects not to fund this project, the District reserves the option to fund any or all with alternative funding.

   

  All invoices, pay applications and change orders must be submitted on AIA form or AIA formatted forms for School Facility Board review.

   

• Edgar —

  The following certifications and provisions are required and apply when a Littleton Elementary School District  expends federal funds for any contract resulting from this procurement process. Accordingly, the parties agree that  the following terms and conditions apply to the Contract between Littleton Elementary School District, Member and  awarded Vendor (“Vendor”) in all situations where Vendor has been paid or will be paid with federal funds:  

• Student Entertainment —
  • Provide access to designated arcade games and attractions included in the selected package.
  • Ensure all equipment and attractions are operational and maintained according to facility standards.
  • Provide event staff to assist with guest questions and operational needs.
• Contractor Violation or Breach of Contract Terms —

  Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Pursuant to Federal Rule (A) above, when Littleton Elementary School District expends federal funds, Littleton Elementary School District reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party. Does Vendor agree? YES Initials of Authorized Representative of Vendor B.

• Group Accommodations —
  • Provide a reserved seating or gathering area for students and staff.
  • Facilitate group check-in and orientation upon arrival.
  • Coordinate student entry and exit procedures with school representatives.
• Termination of Cause or Convenience —

  Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be effected and the basis for settlement. (All contracts in excess of $10,000).

  Pursuant to Federal Rule (B) above, when Littleton Elementary School District expends federal funds, Littleton Elementary School District reserves the right to immediately terminate any agreement in excess of $10,000 resulting from this procurement process in the event of a breach or default of the agreement by Vendor in the event Vendor fails to: (1) meet schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation, contract, and/or a purchase order; (2) make any payments owed; or (3) otherwise perform in accordance with the contract and/or the procurement solicitation. Littleton Elementary School District also reserves the right to terminate the contract immediately, with written notice to vendor, for convenience, if Littleton Elementary School District believes, in its sole discretion that it is in the best interest of Littleton Elementary School District to do so. Vendor will be compensated for work performed and accepted and goods accepted by Littleton Elementary School District as of the termination date if the contract is terminated for convenience of Littleton Elementary School District. Any award under this procurement process is not exclusive and Littleton Elementary School District reserves the right to purchase goods and services from other vendors when it is in Littleton Elementary School District’s best interest. 

• Food and Beverage Service (If Selected) —
  • Provide food and beverage packages as outlined in the final quote.
  • Accommodate reasonable dietary restrictions when communicated in advance.
  • Ensure food service is delivered during the scheduled event timeframe.
• Equal Employment Opportunity —

  Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60- 1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

  Pursuant to Federal Rule (C) above, when Littleton Elementary School District expends federal funds on any federally assisted construction contract, the equal opportunity clause is incorporated by reference herein. 

• Davis-Bacon Act —

  When required by Federal program legislation, contractor agrees that, for all prime construction contracts in excess  of $2,000, contractor shall comply with the  

  Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29  CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted  Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics  at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In  addition, contractors must be required to pay wages not less than once a week. Current prevailing wage determination  issued by the Department of Labor are available at www.wdol.gov. The decision to award a contract or subcontract  must be conditioned upon the acceptance of the wage determination. Contractor further agrees that it shall also comply  with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29  CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by  Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited  from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give  up any part of the compensation to which he or she is otherwise entitled. The Littleton Elementary School District  must report all suspected or reported violations to the Federal awarding agency.  

    

  Pursuant to Federal Rule (D) above, when Littleton Elementary School District expends federal funds during the term  of an award for all contracts and subgrants for construction or repair, Vendor will be in compliance with all applicable  Davis-Bacon Act provisions.  

• Safety and Facility Support —
  • Maintain a clean and safe facility environment.
  • Provide trained staff during operating hours.
  • Follow applicable safety, health, and emergency procedures.
  • Coordinate with school staff regarding student supervision expectations.
• Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708) —

  Where applicable, all contracts awarded in excess of $100,000 that involve the employment of mechanics or laborers,  Contractor agrees to comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29  CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor is required to compute the wages of every mechanic  and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible  provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all  hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to  construction work and provide that no laborer or mechanic must be required to work in surroundings or under working  conditions which are unsanitary, hazardous or dangerous. These requirements do not apply y to the purchases of  supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission  of intelligence.  

    

  Pursuant to Federal Rule (E) above, when Littleton Elementary School District expends federal funds, Vendor certifies  that Vendor will be in compliance with all applicable provisions of the Contract Work Hours and Safety Standards  Act during the term of an award for all contracts by Littleton Elementary School District resulting from this  procurement process.  

• Rights to Invention Made Under a Contract or Agreement —

  If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or  subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the  substitution of parties, assignment or performance of experimental, developmental, or research work under that  “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights  to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and  Cooperative Agreements,” and any implementing regulations issued by the awarding agency.  

   

  Pursuant to Federal Rule (F) above, when federal funds are expended by Littleton Elementary School District, Vendor  certifies that during the term of an award for all contracts by Littleton Elementary School District resulting from this  procurement process, Vendor agrees to comply with all applicable requirements as referenced in Federal Rule (6)  above.  

• Clean Air Act and Federal Water Pollution Act —

  Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as  amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air  Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387).  Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection  Agency (EPA).  

    

  Pursuant to Federal Rule (G) above, when federal funds are expended by Littleton Elementary School District, Vendor  certifies that during the term of an award for all contracts by Littleton Elementary School District resulting from this  procurement process, Vendor agrees to comply with all applicable requirements as referenced in Federal Rule (G)  above.  

• INSURANCE —

  The Contractor shall be responsible to the District for the acts and omissions of any and all persons whether directly or indirectly employed by them. They shall maintain such insurance as will protect them and the  Littleton School District #65 from claims under Workers Compensation Acts, and from any other claims or damage for personal injury, including death, which may arise from operations under the contract.

  The offeror must provide Statutory Worker's Compensation Insurance or show evidence of comparable insurance by private carrier as well as public liability and property damage coverage with limits no less than $500,000-$1,000,000 bodily injury and $500,000 property damage (or $1,000,000 combined single limit). These documents must be furnished before work begins.

  While performing this project, the offeror guarantees to carry adequate insurance to protect the District in case of accident, fire and theft.

  Workers employed by the Contractor who use their own private vehicles as a service vehicle for their employer, must carry the same insurance requirements listed in this proposal. These documents must be furnished upon request.

• Insurance Requirement —
  1. Insurance: Contractor and subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work by the Contractor, his agents, representatives, employees or subcontractors. The insurance requirements herein are minimum requirements and in no way limit the indemnity covenants contained in this quotation. Contractor shall provide coverage with limits of liability not less than those stated below.
     1. Commercial General Liability - Occurrence Form
        Policy shall include bodily injury, property damage and broad form contractual liability coverage.
        1. General Aggregate $2,000,000
        2. Products - Completed Operations Aggregate $1,000,000
        3. Personal and Advertising Injury $1,000,000
        4. Each Occurrence $1,000,000
        5. The policy shall be endorsed to include the following additional insured language:  Littleton School District #65  is named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Contractor".
     2. Automobile Liability Bodily Injury and Property Damage for any owned, hired, and non-owned vehicles used in the performance of this
        1. Contract. Combined Single Limit (CSL) $1,000,000
        2. The policy shall be endorsed to include the following additional insured language: " Littleton School District #65  is named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Contractor, including automobiles owned, leased, hired or borrowed by the Contractor".
     3. Worker's Compensation and Employers' Liability
        1. Workers' Compensation Statutory
           1. Employers' Liability
              1. Each Accident $100,000
              2. Disease -Each Employee $100,000
              3. Disease -Policy Limit $500,000
     4. Property Insurance: Contractor's awarded contracts for construction or expansion of buildings shall obtain and maintain for the duration of the project, course of construction builders risk insurance in the amount of the real property being constructed.
        1. ADDITIONAL INSURANCE REQUIREMENTS: The policies are to contain, or be endorsed to contain, the following provisions:
           1. The Contractor's insurance coverage shall be primary insurance and noncontributory with respect to all other available sources.
           2. Coverage provided by the Contractor shall not be limited to the liability assumed under the indemnification provisions of this Contract.
• Debarment and Suspension —

  Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not  be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in  accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp.,  p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the  names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under  statutory or regulatory authority other than Executive Order 12549.  

    

  Pursuant to Federal Rule (H) above, when federal funds are expended by Littleton Elementary School District, Vendor  certifies that during the term of an award for all contracts by Littleton Elementary School District resulting from this  procurement process, Vendor certifies that neither it nor its principals is presently debarred, suspended, proposed for  debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.  

• Byrd Anti-Lobbying Amendment —

  Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000  must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal  appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee  of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in  connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must  also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award.  Such disclosures are forwarded from tier to tier up to the non-Federal award.  

  Pursuant to Federal Rule (I) above, when federal funds are expended by Littleton Elementary School District Member,  Vendor certifies that during the term and after the awarded term of an award for all contracts by Littleton Elementary  School District resulting from this procurement process, the vendor certifies that it is in compliance with all applicable  provisions of the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). The undersigned further certifies that:  

  (1) No Federal appropriated funds have been paid or will be paid for on behalf of the undersigned, to any person for influencing  or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an  employee of a Member of Congress

   in connection with the awarding of a Federal contract, the making of a Federal gr ant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of  a Federal contract, grant, loan, or cooperative agreement.  

  (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting  to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a  Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit  Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.  

  (3) The undersigned shall require that the language of this certification be included in the award documents for all covered sub 

  awards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly.  

   

• Insurance - SFB Requirement —

   

  1. Insurance. Contractor shall procure and maintain until all of its obligations under the Contract have been fully discharged, comprehensive insurance against claims for injury to persons or damage to property which may arise from or in connection with the work performed and material delivered by Contractor or subcontractors. Contractor must have workers compensation insurance unless except by Arizona law. The insurance requirements are minimum requirements and in no way limit the indemnity covenants contained in the Solicitation.
  2. Insurance Coverage. Unless other coverage’s or amounts are specified in the Special Requirements of Solicitation, Contractor shall provide coverage’s with limits of liability not less than the following:
     1. Commercial General Liability – Liability arising out of activities performed by or on behalf of Contractor
        1. General Aggregate $5,000,000
        2. Products – Completed Operations Aggregate $1,000,000
        3. Personal and Advertising Injury $1,000,000
        4. Each Occurrence $2,000,000
        5. Umbrella Liability (Each Occurrence) $5,000,000
     2. The policy shall be endorsed to include the following specific language: "Littleton School District #65 is named as additional insured with respect to liability arising out of the activities performed by, or on behalf of Contractor."
  3. Automobile Liability – Bodily injury and property damage for any owned, hired, and non-owned vehicles used in the performance of the Contract
     1. Combined Single Limit (CSL) $1,000,000
     2. The policy shall be endorsed to include the following language: "Littleton School District #65 is named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of Contractor, including automobiles owned, leased, hired or borrowed by Contractor."
  4. Workers’ Compensation and Employers' Liability
     1. Workers' Compensation Statutory
        1. Employers' Liability:
           1. Each Accident $100,000
           2. Disease -Each Employee $100,000
           3. Disease -Policy Limit $500,000
     2. Property Insurance
        Contractors awarded contracts for construction or expansion of buildings shall obtain and maintain for the duration of the project, course of construction builders risk insurance in the amount of the real property being constructed.
  5. Additional Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions:
     1. Contractor's insurance coverage shall be primary insurance and noncontributory with respect to all other available sources.
     2. Coverage provided by Contractor shall not be limited to the liability assumed under the indemnification provisions of this Contract.
  6. Safety. Contractor, at its own expense and at all times, shall take all reasonable precautions to protect persons and District property from damage, loss, or injury resulting from the activities of Contractor, including its employees and subcontractors. Contractor shall comply with all applicable federal, state and local government job safety requirements, including the Occupational Safety Health Act.
• RECORD RETENTION REQUIREMENTS FOR CONTRACTS INVOLVING FEDERAL FUNDS —

  When federal funds are expended by Littleton Elementary School District for any contract resulting from this  procurement process, Vendor certifies that it will comply with the record retention requirements detailed in 2 CFR §  200.333. Vendor further certifies that it will retain all records as required by 2 CFR § 200.333 for a period of three  years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as  applicable, and all other pending matters are closed.  

• CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT —

  When Littleton Elementary School District expends federal funds for any contract resulting from this procurement  process, Vendor certifies that it will comply with the mandatory standards and policies relating to energy efficiency  which are contained in the state energy conservation plan issued in compliance with the Energy Policy and  Conservation Act (42 U.S.C. 6321 et seq.; 49 C.F.R. Part 18).  

• CERTIFICATION OF EQUAL EMPLOYMENT STATEMENT —

  It is the policy of Littleton Elementary School District not to discriminate on the basis of race, color, national origin,  gender, limited English proficiency or handicapping conditions in its programs. Vendor agrees not to discriminate  against any employee or applicant for employment to be employed in the performance of this Contract, with respect  to hire, tenure, terms, conditions and privileges of employment, or a matter directly or indirectly related to  employment, because of age (except where based on a bona fide occupational qualification), sex (except where based  on a bona fide occupational qualification) or race, color, religion, national origin, or ancestry. Vendor further agrees  that every subcontract entered into for the performance of this Contract shall contain a provision requiring non 

  discrimination in employment herein specified, binding upon each subcontractor. Breach of this covenant may be  regarded as a material breach of the Contract.  

• CERTIFICATION OF COMPLIANCE WITH BUY AMERICA PROVISIONS (Applies to Food Purchases ONLY) —

  Littleton Elementary School District has a preference for domestic end products for supplies acquired for use in the  United States when spending federal funds (purchases that are made with non-federal funds or grants are excluded  from the Buy America Act). Vendor certifies that it is in compliance with all applicable provisions of the Buy America  Act.  

• CERTIFICATION OF ACCESS TO RECORDS – 2 C.F.R. § 200.336 —

  Vendor agrees that the District’s Inspector General or any of their duly authorized representatives shall have access  to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its  obligations under the Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right  also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating  to such documents.  

• CERTIFICATION OF APPLICABILITY TO SUBCONTRACTORS —

  Vendor agrees that all contracts it awards pursuant to the Contract shall be bound by the foregoing terms and  conditions. 

  VENDOR AGREES TO COMPLY WITH ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS, RULES,  REGULATIONS, AND ORDINANCES. IT IS FURTHER ACKNOWLEDGED THAT VENDOR CERTIFIES  COMPLIANCE WITH ALL PROVISIONS, LAWS, ACTS, REGULATIONS, ETC. AS SPECIFICALLY NOTED  ABOVE.

• LANGUAGE REQUIREMENT —

  An English speaking supervisor/foreman shall be on site at all times, during working hours.

  The use of abusive, offensive sexually oriented or vulgar language is prohibited.

• Multiple Year —

  This quote is intended to cover multiple years which total shall not exceed $99,000 total over the course of this quote.

Submission Requirements

• AZ Commercial Contractor License #
• Vendor Registration and W-9 (required)
• Subcontractors List (required) —

  Please upload a list of subcontracts

• Do you agree to the Edgar Contractor Violation or Breach of Contract Terms ? (required)
• Do you agree to the Termination of Cause or Convenience in the EDGAR Certification language? (required)
• Do you agree to the Equal Employment Opportunity in the EDGAR Certification (required)
• Do you agree to the Davis-Bacon Act in the EDGAR Certificiation (required)
• Do you agree to the Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708) EDGAR language? (required)
• Do you agree to the Rights to Invention Made Under a Contract or Agreement EDGAR clause? (required)
• Do you agree to the Clean Air Act and Federal Water Pollution Act EDGAR term? (required)
• Do you agree to the Debarment and Suspension EDGAR term? (required)
• Do you agree to the Byrd Anti-Lobbying Amendment term in EDGAR? (required)
• Do you agree to the RECORD RETENTION REQUIREMENTS FOR CONTRACTS INVOLVING FEDERAL FUNDS term in EDGAR? (required)
• Do you agree to the CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT term in EDGAR? (required)
• Do you agree to CERTIFICATION OF EQUAL EMPLOYMENT STATEMENT term in EDGAR? (required)
• Do you agree to CERTIFICATION OF COMPLIANCE WITH BUY AMERICA PROVISIONS in EDGAR? (Applies to Food Purchases ONLY) (required)
• Do you Agree to the CERTIFICATION OF ACCESS TO RECORDS – 2 C.F.R. § 200.336 terms in EDGAR? (required)
• Do you agree to CERTIFICATION OF APPLICABILITY TO SUBCONTRACTORS term in EDGAR? (required)
• Vendor Confirmation (required) —

  VENDOR AGREES TO COMPLY WITH ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS, RULES,  REGULATIONS, AND ORDINANCES. IT IS FURTHER ACKNOWLEDGED THAT VENDOR CERTIFIES  COMPLIANCE WITH ALL PROVISIONS, LAWS, ACTS, REGULATIONS, ETC. AS SPECIFICALLY NOTED  ABOVE.

• Is this a Construction Bid? (required)
• Is this a SFB Project (required)
• Do EDGAR Terms apply to this project? (required)
• Does this project involve Food Purchases? (required)