Geographic Information System (GIS) & Engineering Records Document Management Support Basic Ordering Agreement

The Washington Suburban Sanitary Commission, MD (the "WSSC"), is soliciting sealed responses for Geographic Information System (GIS) & Engineering Records Document Management Support Basic Ordering Agreement. Responses are to be submitted via WSSC's eProcurement Portal via https://procurement.opengov.com/portal/wsscwater PRIOR TO 2:00 pm on Friday, May 29, 2026. Late responses will not be accepted.

At WSSC, we strive to maintain our GIS current and improve it by adopting industry-standard solutions that will help us integrate our GIS data with other enterprise applications. The consulting firm contracted under this BOA will serve as a technical subject matter expert in support of our projects as WSSC issues Task Orders in support of our goals. Examples of these task orders could include:

• Helping us migrate to newer industry-standard data models that more seamlessly integrate and connect our facilities with our water distribution and sewer collection networks. These new data models could support not only connectivity but also 3-d visualization of our facilities.

• Assist us in implementing best practices for water/sewer GIS and ECM solutions, including ESRI’s water and sewer utility data models and off-the-shelf tools that can help us improve our data, our data editing procedures, and enterprise solutions for consumption of our data.

• Develop applications that are easily configurable using an HTML5/JavaScript platform. These applications could be used for field editing on a variety of mobile devices, desktop data editing, or browser-based viewing by a broader community of users.

• As we perform upgrades to software versions and servers, we could enlist the help of a consultant to help us plan and test to predict and overcome technical hurdles that such upgrades may present.

• Develop workflows for document handling in Filenet and/or e-Builder for the purpose of streamlining our operations and automating the way that projects and associated documents flow through our various business processes.

• Explore alternative and cutting-edge technology for mapping our assets. For example, use of drones for above-surface assets, ground penetrating radar, and other electromagnetic techniques that could be used to map underground assets; building information modeling (BIM) using indoor use of LIDAR technology.

• Implement augmented reality visualization that can help us better and more informatively integrate our GIS data with document engineering records.

• Continue to support and enhance the central role that our GIS data plays throughout the enterprise as the system of record that initializes the creation of assets that feed into other systems of record.

Background

WSSC enjoys an advanced enterprise GIS that uses current technologies to support GIS applications. We are currently in the process of moving our whole back office environment to the cloud (AZURE) and getting away from on-site servers. WSSC Water is also in the process of migrating from Oracle to SQL Server as our primary relational database management system (RDBMS). We make use of the spatial database engine (SDE) component of ARCGIS Server to provide access to the GIS data stored in Oracle. Various web-based applications have become ubiquitous at WSSC and are the primary way most users consume our data. These applications have been developed in an extensible manner using the data service capabilities of ARCGIS Server though a service-oriented architecture (SOA) approach that also links these applications with other enterprise technology products such as Filenet, our enterprise-wide content management system (ECM). Desktop users also consume data served through SDE in various desktop applications built on ARCGIS Pro. For more background information please see background attachment.

Project Details

• Reference ID: 102582
• Department: Engineering & Construction Department
• Department Head: Alan Wong (Chief Engineer)

Important Dates

• Questions Due: 2026-05-11T18:00:00.000Z
• Pre-Proposal Meeting: 2026-05-07T14:00:00.000Z — Microsoft Teams meeting Join: https://teams.microsoft.com/meet/218137762629378?p=dQ21roZ7O2fI8QEtSr Meeting ID: 218 137 762 629 378 Passcode: oc3YB6TY

Evaluation Criteria

• Key Personnel (35 pts) —
  • Provide resumes for all key personnel proposed for this project (project manager and all technical and support staff). Resumes must demonstrate a minimum seven (7) years' work history for the project manager and other lead staff, and a five (5) years' work history for all other key team members.
  • Documentation shall provide sufficient descriptions of project references to validate qualifications required in the Scope of Work. 
  • Demonstrated expertise in geographic systems and document management technologies.
• Firm's Experience (30 pts) —
  • Provide documentation on company letterhead demonstrating that your company has completed a minimum of five (5) years working on projects of similar technical complexity with similar utilities and/or local governments.
  • Provide name location and POC information for three (3) previous awarded and completed contracts. 
  • Identify experience with the use and maintenance of the utility network data model using ARCGIS Pro.
  • Demonstrate knowledge building workflows and customizing processes in e-Builder and Primavera.  
  • Demonstrate knowledge of Autodesk products used in the creation and viewing of BIM 3-D models and standardization of Revit templates and families.
  • Demonstrate experience building browser-based GIS applications using HTML and Java Scripts.   
  • Demonstrate experience building applications and customizing desktop graphic user interface (GUI) on both ESRI and IBM’s FileNet platform. 
  • Firms should be prepared present and discuss at least two (2) complex projects highlighting their experience with as many of the above as possible.
• Technical Approach (20 pts) —
  • Provide written explanations of how your company would approach the potential tasks and projects listed in the Scope of Work.
  • Identify how you will guide clients in best practices of data conversion, migration of data, development of enterprise applications, customization of graphic user interfaces, and conducting training.
  • Identify methods for determining data gaps, analyzing accuracy of data, and recommending solutions for data quality control and data scrubbing.
• Price (15 pts)

Submission Requirements

• MINIMUM QUALIFICATIONS
• Have your firm been in business for a minimum five (5) years? (required)
• Does your firm have a minimum of five (5) years of experience working on projects of similar complexity? (required)
• Does the Project Manager have minimum of seven (7) years of experience to include water and wastewater infrastructure and all all phases of project planning, design, and implementation? If so, provide Project Manager resume. (required)
• Appendix A: OSDI PARTICIPATION
• Does your firm meet the Optimization of Diverse Business Development Program requirements? (required)
• Provide proof of approved MBE business certifications or SLBE registrations? (required)
• Please download and complete the attached OSDI Forms (required) —

  Please download the below documents, complete, and upload.

• Appendix C: SUBMISSION FORMS
• Technical Proposal (WITHOUT COST) (required) —

  Please upload your technical proposal here

• CONSENT TO USE OF ELECTRONIC SIGNATURE (required) —

  Please download the below documents, complete, and upload.

• CERTIFIED INSURANCE CONFIRMATION (required) —

  I certify that I will have on file within 10 days of Notice of Award, Certificates of Insurance acceptable to the Commission, meeting all requirements set forth in the Contract Document.

• CONTRACT CERTIFICATION AFFIDAVIT (required) —

  Please download the below documents, complete, and upload.

• CONSULTANT CONFLICT OF INTEREST AFFIDAVIT (required) —

  Please download the below documents, complete, and upload.

• IRAN INVESTMENT ACTIVITY CERTIFICATION (required) —

  Please download the below documents, complete, and upload.

• STATEMENT OF BIDDER’S QUALIFICATIONS FORM (required) —

  Please download the below documents, complete, and upload.

• PRICING
• Please upload your pricing here (required)
• REFERENCES —

  Please list 3 references below including the following information:

  1. Name and address of customer.
  2. The name, title, telephone number, and e-mail of customer contact.
  3. Description of the work performed, contract title, contract dates and price range (over or under $________)
• Reference 1 (required)
• Reference 2 (required)
• Reference 3 (required)
• Are you registered in WSSC Water's Supplier Portal? (required)
• Please provide your Supplier Portal identification number (ID): (required)
• Please confirm that you have registered prior to bid submittal (required) —

  Please register at: www.wsscwater.com/supplier.

• Prompt Payment Discount (required)
• Solicitation Purpose? (required)
• RFP purpose? (required)
• IFB Purpose (required)
• General Terms and Conditions? (required)
• How will you be collecting pricing? (required) —

  Select electronic pricing table if providing line items for the vendor to fill out

• Bonding Requirements? (required)
• Please select all relevant insurance types: (required)
• Will you be awarding a single or multiple vendors? (required)
• Will the Mid-Atlantic Purchasing Team Intergovernmental & Cooperative Purchasing Clause apply? (required) —

  Select yes to show the Mid-Atlantic Purchasing Team Intergovernmental & Cooperative Purchasing Clause in the attachments

• Identify OSDI's Participation Recommendation (required)
• MBE Bid Price Preference: (required)
• SLBE Bid Price Preference: (required)
• MBE/SLBE Goal (required)
• Select the Optimization of Diverse Business Development Program (required)