Active SLED Opportunity · FLORIDA · CITY OF MIAMI
AI Summary
City of Miami seeks bids for Records Retention Services including offsite storage, inventory management, retrieval, destruction, vault storage, and supplies. Electronic bid submission with a pre-bid conference on May 7, 2026.
The City of Miami (hereinafter referred to as "City") is seeking to obtain bids for Records Retention Services (offsite storage, records inventory management, retrieval, pick-up/delivery, electronic records management portal, destruction services, vault storage, and records supplies such as boxes and labels) to all City departments, as requested by each department, as detailed herein. **Solicitation Type**: ITB - Invitation to Bid (Formal) **Source ID**: PU.AG.USA.2731071.C20419976 **Piggyback Contract**: No **Question Acceptance Deadline**: 05/13/2026 02:00 PM EDT **Questions are submitted online**: Yes **Bid Submission Type**: Electronic Bid Submission **Solicitation Number**: 2232388 **Reference Number**: 0000420272 **Pricing**: Item Based **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Certification Section & Statement | Must sign and upload. | Yes | No | | Attachment A - City of Miami Living Wage Ordinance | For review. | No | No | | Attachment B - Anti-Human Trafficking Affidavit | Must notarize & upload. | Yes | No | | Attachment C - City of Miami Local Office Cert | Submit only if Proposer meets criteria set forth in the form. | No | No | | Attachment D - APM 2-19 Eliminating Cures | For review. | No | No | **Pre-Bidding Events**: Event: Prebid Conference | Date: 05/07/2026 10:00 AM EDT | Location: Virtual - Microsoft Teams Meeting **Line Items**: | description | quantity | uom | |---|---|---| | INITIAL PICK-UP REQUEST : NEW (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 750.0 | Box | | INITIAL PICK-UP REQUEST : NEW (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 1.0 | Pallet | | REGULAR PICK-UP: REFILE (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 500.0 | Box | | RETRIEVAL REQUEST FROM WAREHOUSE : REGULAR DELIVERY (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 500.0 | Box | | DELIVERY : NEXT DAY (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 100.0 | Box | | DELIVERY : NEXT DAY (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 1.0 | Pallet | | DELIVERY : RUSH (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 100.0 | Box | | DELIVERY : RUSH (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 1.0 | Pallet | | DELIVERY : AFTER HOURS/WEEKENDS/ HOLIDAYS/EMERGENCY : WITHIN 24-HOURS (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 50.0 | Box | | DELIVERY : EMERGENCY, WITHIN 24-HOURS (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 1.0 | Pallet | | PERMANENT DESTRUCTION (SEE SECTION 3.9) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 1500.0 | Box | | PERMANENT DESTRUCTION (SEE SECTION 3.9) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 1.0 | Pallet | | MONTHLY WAREHOUSE STORAGE : 1 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 50.0 | Box | | MONTHLY WAREHOUSE STORAGE : 2 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 50.0 | Box | | MONTHLY WAREHOUSE STORAGE : 3 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 50.0 | Box | | MONTHLY WAREHOUSE STORAGE : 5 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 50.0 | Box | | MONTHLY WAREHOUSE STORAGE : ARCHIVE - VAULT STORAGE Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 250.0 | Each | | MONTHLY WAREHOUSE STORAGE : CHECK BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 500.0 | Box | | MONTHLY WAREHOUSE STORAGE : LEGAL BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 1000.0 | Box | | MONTHLY WAREHOUSE STORAGE : LEGAL TRANSFILE BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 25.0 | Box | | MONTHLY WAREHOUSE STORAGE : LETTER BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 1000.0 | Box | | MONTHLY WAREHOUSE STORAGE : LETTER TRANSFILE BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 30.0 | Box | | MONTHLY WAREHOUSE STORAGE : ROLLED DRAWING BOX (4X4) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 10.0 | Box | | MONTHLY WAREHOUSE STORAGE : STANDARD BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 27500.0 | Box | | MONTHLY WAREHOUSE STORAGE : STORYBOARD BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 10.0 | Box | | MONTHLY WAREHOUSE STORAGE : TUBES 4" Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 1100.0 | Tube | | MONTHLY WAREHOUSE STORAGE : PLAN BAG Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 200.0 | Bags | | SUPPLIES : BARCODE SHEET - 16 BARCODES PER SHEET MINIMUM (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 1500.0 | Sheet | | SUPPLIES : CHECK BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 50.0 | Each | | SUPPLIES : LEGAL BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 50.0 | Each | | SUPPLIES : LETTER BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 250.0 | Each | | SUPPLIES : ROLLED DRAWING BOX 4X4 (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 50.0 | Each | | SUPPLIES : STORYBOARD BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 25.0 | Each | | SUPPLIES : TUBES 4" (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 200.0 | Each | | SUPPLIES : STANDARD BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 2000.0 | Each | | SHREDDING : PER BIN - 64 GALLON (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 400.0 | Each | | SHREDDING : PER BIN - 95 GALLON (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 400.0 | Each | | SHREDDING : PER BIN - 24" EXECUTIVE (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 250.0 | Each | | SHREDDING : PER BIN - 40" EXECUTIVE (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 250.0 | Each | | SCANNING, DIGITIZATION, COVERSION : PER SHEET - LETTER (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 5000.0 | Each | | SCANNING, DIGITIZATION, COVERSION : PER SHEET - LEGAL (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 5000.0 | Each | | SCANNING, DIGITIZATION, COVERSION : PER SHEET - LEDGER (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 2500.0 | Each | | SCANNING, DIGITIZATION, COVERSION : PDF FILE AND TIFF IMAGE (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | 5000.0 | Each | **Addendums**: | Addendum | Date | Note | |---|---|---| | Addendum No. 1 | 05/18/2026 04:19 PM EDT | | | Addendum No. 2 | 05/27/2026 12:13 PM EDT | | | Addendum No. 3 | 06/12/2026 12:18 PM EDT | | | Addendum No. 4 | 06/29/2026 08:35 AM EDT | | | Addendum No. 5 | 07/10/2026 08:29 AM EDT | | | Addendum No. 6 | 07/30/2026 02:24 PM EDT | |
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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