IFB Invitation to Bid for Records and Information Management Services

Solicitation No.

8725258904

Type / RFx

ITB

Status

Active

Level

city

Published Date

April 22, 2026

Due Date

May 18, 2026

NAICS Code

561499AI guide

Jurisdiction

City of Miami

State

Florida

Agency

City of Miami

The City of Miami (hereinafter referred to as "City") is seeking to obtain bids for Records Retention Services (offsite storage, records inventory management, retrieval, pick-up/delivery, electronic records management portal, destruction services, vault storage, and records supplies such as boxes and labels) to all City departments, as requested by each department, as detailed herein. **Solicitation Type**: ITB - Invitation to Bid (Formal) **Source ID**: PU.AG.USA.2731071.C20419976 **Piggyback Contract**: No **Question Acceptance Deadline**: 05/13/2026 02:00 PM EDT **Questions are submitted online**: Yes **Bid Submission Type**: Electronic Bid Submission **Solicitation Number**: 2232388 **Reference Number**: 0000420272 **Pricing**: Item Based **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Certification Section & Statement | Must sign and upload. | Yes | No | | Attachment A - City of Miami Living Wage Ordinance | For review. | No | No | | Attachment B - Anti-Human Trafficking Affidavit | Must notarize & upload. | Yes | No | | Attachment C - City of Miami Local Office Cert | Submit only if Proposer meets criteria set forth in the form. | No | No | | Attachment D - APM 2-19 Eliminating Cures | For review. | No | No | **Pre-Bidding Events**: Event Type: Prebid Conference | Attendance: Recommended | Event date: 05/07/2026 10:00 AM EDT | Location: Virtual - Microsoft Teams Meeting | Event Note: Microsoft Teams meeting Login Information: Join: https://teams.microsoft.com/meet/2411355048746?p=3Jv7hReFp6EiQKNkve Meeting ID: 241 135 504 874 6 Passcode: fz2V8So3 Dial in by phone +1 786-598-2961,,752324068# United States, Miami, FL Phone conference ID: 752 324 068# **Line Items**: | No | Description | UOM | Qty | |---|---|---|---| | No Description UOM Qty | | 1 INITIAL PICK-UP REQUEST : NEW (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 750 2 INITIAL PICK-UP REQUEST : NEW (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Pallet 1 3 REGULAR PICK-UP: REFILE (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 500 4 RETRIEVAL REQUEST FROM WAREHOUSE : REGULAR DELIVERY (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 500 5 DELIVERY : NEXT DAY (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 100 6 DELIVERY : NEXT DAY (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Pallet 1 7 DELIVERY : RUSH (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 100 8 DELIVERY : RUSH (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Pallet 1 9 DELIVERY : AFTER HOURS/WEEKENDS/ HOLIDAYS/EMERGENCY : WITHIN 24-HOURS (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 50 10 DELIVERY : EMERGENCY, WITHIN 24-HOURS (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Pallet 1 11 PERMANENT DESTRUCTION (SEE SECTION 3.9) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 1500 12 PERMANENT DESTRUCTION (SEE SECTION 3.9) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Pallet 1 13 MONTHLY WAREHOUSE STORAGE : 1 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 50 14 MONTHLY WAREHOUSE STORAGE : 2 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 50 15 MONTHLY WAREHOUSE STORAGE : 3 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 50 16 MONTHLY WAREHOUSE STORAGE : 5 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 50 17 MONTHLY WAREHOUSE STORAGE : ARCHIVE - VAULT STORAGE Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 250 18 MONTHLY WAREHOUSE STORAGE : CHECK BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 500 19 MONTHLY WAREHOUSE STORAGE : LEGAL BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 1000 20 MONTHLY WAREHOUSE STORAGE : LEGAL TRANSFILE BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 25 21 MONTHLY WAREHOUSE STORAGE : LETTER BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 1000 22 MONTHLY WAREHOUSE STORAGE : LETTER TRANSFILE BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 30 23 MONTHLY WAREHOUSE STORAGE : ROLLED DRAWING BOX (4X4) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 10 24 MONTHLY WAREHOUSE STORAGE : STANDARD BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 27500 25 MONTHLY WAREHOUSE STORAGE : STORYBOARD BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Box 10 26 MONTHLY WAREHOUSE STORAGE : TUBES 4" Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Tube 1100 27 MONTHLY WAREHOUSE STORAGE : PLAN BAG Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Bags 200 28 SUPPLIES : BARCODE SHEET - 16 BARCODES PER SHEET MINIMUM (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Sheet 1500 29 SUPPLIES : CHECK BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 50 30 SUPPLIES : LEGAL BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 50 31 SUPPLIES : LETTER BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 250 32 SUPPLIES : ROLLED DRAWING BOX 4X4 (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 50 33 SUPPLIES : STORYBOARD BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 25 34 SUPPLIES : TUBES 4" (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 200 35 SUPPLIES : STANDARD BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 2000 36 SHREDDING : PER BIN - 64 GALLON (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 400 37 SHREDDING : PER BIN - 95 GALLON (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 400 38 SHREDDING : PER BIN - 24" EXECUTIVE (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 250 39 SHREDDING : PER BIN - 40" EXECUTIVE (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 250 40 SCANNING, DIGITIZATION, COVERSION : PER SHEET - LETTER (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 5000 41 SCANNING, DIGITIZATION, COVERSION : PER SHEET - LEGAL (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 5000 42 SCANNING, DIGITIZATION, COVERSION : PER SHEET - LEDGER (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 2500 43 SCANNING, DIGITIZATION, COVERSION : PDF FILE AND TIFF IMAGE (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 Each 5000 | 1 | INITIAL PICK-UP REQUEST : NEW (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 750 | 2 | INITIAL PICK-UP REQUEST : NEW (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Pallet | 1 | 3 | REGULAR PICK-UP: REFILE (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 500 | 4 | RETRIEVAL REQUEST FROM WAREHOUSE : REGULAR DELIVERY (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 500 | 5 | DELIVERY : NEXT DAY (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 100 | 6 | DELIVERY : NEXT DAY (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Pallet | 1 | 7 | DELIVERY : RUSH (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 100 | 8 | DELIVERY : RUSH (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Pallet | 1 | 9 | DELIVERY : AFTER HOURS/WEEKENDS/ HOLIDAYS/EMERGENCY : WITHIN 24-HOURS (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 50 | 10 | DELIVERY : EMERGENCY, WITHIN 24-HOURS (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Pallet | 1 | 11 | PERMANENT DESTRUCTION (SEE SECTION 3.9) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 1500 | 12 | PERMANENT DESTRUCTION (SEE SECTION 3.9) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Pallet | 1 | 13 | MONTHLY WAREHOUSE STORAGE : 1 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 50 | 14 | MONTHLY WAREHOUSE STORAGE : 2 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 50 | 15 | MONTHLY WAREHOUSE STORAGE : 3 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 50 | 16 | MONTHLY WAREHOUSE STORAGE : 5 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 50 | 17 | MONTHLY WAREHOUSE STORAGE : ARCHIVE - VAULT STORAGE Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 250 | 18 | MONTHLY WAREHOUSE STORAGE : CHECK BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 500 | 19 | MONTHLY WAREHOUSE STORAGE : LEGAL BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 1000 | 20 | MONTHLY WAREHOUSE STORAGE : LEGAL TRANSFILE BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 25 | 21 | MONTHLY WAREHOUSE STORAGE : LETTER BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 1000 | 22 | MONTHLY WAREHOUSE STORAGE : LETTER TRANSFILE BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 30 | 23 | MONTHLY WAREHOUSE STORAGE : ROLLED DRAWING BOX (4X4) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 10 | 24 | MONTHLY WAREHOUSE STORAGE : STANDARD BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 27500 | 25 | MONTHLY WAREHOUSE STORAGE : STORYBOARD BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 10 | 26 | MONTHLY WAREHOUSE STORAGE : TUBES 4" Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Tube | 1100 | 27 | MONTHLY WAREHOUSE STORAGE : PLAN BAG Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Bags | 200 | 28 | SUPPLIES : BARCODE SHEET - 16 BARCODES PER SHEET MINIMUM (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Sheet | 1500 | 29 | SUPPLIES : CHECK BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 50 | 30 | SUPPLIES : LEGAL BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 50 | 31 | SUPPLIES : LETTER BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 250 | 32 | SUPPLIES : ROLLED DRAWING BOX 4X4 (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 50 | 33 | SUPPLIES : STORYBOARD BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 25 | 34 | SUPPLIES : TUBES 4" (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 200 | 35 | SUPPLIES : STANDARD BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 2000 | 36 | SHREDDING : PER BIN - 64 GALLON (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 400 | 37 | SHREDDING : PER BIN - 95 GALLON (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 400 | 38 | SHREDDING : PER BIN - 24" EXECUTIVE (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 250 | 39 | SHREDDING : PER BIN - 40" EXECUTIVE (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 250 | 40 | SCANNING, DIGITIZATION, COVERSION : PER SHEET - LETTER (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 5000 | 41 | SCANNING, DIGITIZATION, COVERSION : PER SHEET - LEGAL (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 5000 | 42 | SCANNING, DIGITIZATION, COVERSION : PER SHEET - LEDGER (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 2500 | 43 | SCANNING, DIGITIZATION, COVERSION : PDF FILE AND TIFF IMAGE (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 5000 | | | 1 | INITIAL PICK-UP REQUEST : NEW (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 750 | | 2 | INITIAL PICK-UP REQUEST : NEW (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Pallet | 1 | | 3 | REGULAR PICK-UP: REFILE (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 500 | | 4 | RETRIEVAL REQUEST FROM WAREHOUSE : REGULAR DELIVERY (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 500 | | 5 | DELIVERY : NEXT DAY (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 100 | | 6 | DELIVERY : NEXT DAY (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Pallet | 1 | | 7 | DELIVERY : RUSH (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 100 | | 8 | DELIVERY : RUSH (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Pallet | 1 | | 9 | DELIVERY : AFTER HOURS/WEEKENDS/ HOLIDAYS/EMERGENCY : WITHIN 24-HOURS (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 50 | | 10 | DELIVERY : EMERGENCY, WITHIN 24-HOURS (SEE SECTION 3.7) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Pallet | 1 | | 11 | PERMANENT DESTRUCTION (SEE SECTION 3.9) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 1500 | | 12 | PERMANENT DESTRUCTION (SEE SECTION 3.9) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Pallet | 1 | | 13 | MONTHLY WAREHOUSE STORAGE : 1 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 50 | | 14 | MONTHLY WAREHOUSE STORAGE : 2 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 50 | | 15 | MONTHLY WAREHOUSE STORAGE : 3 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 50 | | 16 | MONTHLY WAREHOUSE STORAGE : 5 CUBIC FT Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 50 | | 17 | MONTHLY WAREHOUSE STORAGE : ARCHIVE - VAULT STORAGE Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 250 | | 18 | MONTHLY WAREHOUSE STORAGE : CHECK BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 500 | | 19 | MONTHLY WAREHOUSE STORAGE : LEGAL BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 1000 | | 20 | MONTHLY WAREHOUSE STORAGE : LEGAL TRANSFILE BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 25 | | 21 | MONTHLY WAREHOUSE STORAGE : LETTER BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 1000 | | 22 | MONTHLY WAREHOUSE STORAGE : LETTER TRANSFILE BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 30 | | 23 | MONTHLY WAREHOUSE STORAGE : ROLLED DRAWING BOX (4X4) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 10 | | 24 | MONTHLY WAREHOUSE STORAGE : STANDARD BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 27500 | | 25 | MONTHLY WAREHOUSE STORAGE : STORYBOARD BOX Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Box | 10 | | 26 | MONTHLY WAREHOUSE STORAGE : TUBES 4" Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Tube | 1100 | | 27 | MONTHLY WAREHOUSE STORAGE : PLAN BAG Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Bags | 200 | | 28 | SUPPLIES : BARCODE SHEET - 16 BARCODES PER SHEET MINIMUM (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Sheet | 1500 | | 29 | SUPPLIES : CHECK BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 50 | | 30 | SUPPLIES : LEGAL BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 50 | | 31 | SUPPLIES : LETTER BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 250 | | 32 | SUPPLIES : ROLLED DRAWING BOX 4X4 (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 50 | | 33 | SUPPLIES : STORYBOARD BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 25 | | 34 | SUPPLIES : TUBES 4" (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 200 | | 35 | SUPPLIES : STANDARD BOX (SEE SECTION 3.3) Brand Preference All Brands are acceptable Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 2000 | | 36 | SHREDDING : PER BIN - 64 GALLON (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 400 | | 37 | SHREDDING : PER BIN - 95 GALLON (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 400 | | 38 | SHREDDING : PER BIN - 24" EXECUTIVE (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 250 | | 39 | SHREDDING : PER BIN - 40" EXECUTIVE (SEE SECTION 3.11) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 250 | | 40 | SCANNING, DIGITIZATION, COVERSION : PER SHEET - LETTER (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 5000 | | 41 | SCANNING, DIGITIZATION, COVERSION : PER SHEET - LEGAL (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 5000 | | 42 | SCANNING, DIGITIZATION, COVERSION : PER SHEET - LEDGER (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 2500 | | 43 | SCANNING, DIGITIZATION, COVERSION : PDF FILE AND TIFF IMAGE (SEE SECTION 3.12) Brand Preference Not Applicable - Service Item Delivery Location City Clerk's Office - 3500 Pan American Drive, Miami, Florida, United States, 33133 | Each | 5000 |

1. April 22, 2026Published
2. May 18, 2026Responses Due