Instructional Leadership Coaching and Professional Development

The Roosevelt Elementary School District #66 is requesting proposals for Instructional Leadership Coaching and Professional Development. Proposals are to be submitted via the School District's eProcurement Portal at https://procurement.opengov.com/portal/rsd66 before 12:00 pm on Friday, June 5, 2026.

Background

Roosevelt School District No. 66 (RSD66), located in South Phoenix, Arizona, serves approximately 7,200 students from Pre-K through 8th grade. The District is committed to ensuring that all students have access to high-quality instruction and equitable educational opportunities that support academic growth and long-term success.

RSD66 serves a diverse student population, with a majority of students coming from Hispanic and underserved communities. The District recognizes that strong instructional leadership is essential to improving student achievement, strengthening instructional practices, and creating consistent learning experiences across all schools.

As part of its strategic priorities, the District has established systems and protocols focused on instructional improvement, including Professional Learning Teams (PLTs), data-informed instructional cycles, classroom observation and feedback practices, and a Multi-Tiered System of Supports (MTSS). These systems are designed to support continuous improvement, targeted intervention, and aligned instructional practices across all campuses.

To further strengthen these efforts, RSD66 is seeking instructional leadership coaching and professional development services to build the capacity of school and district leaders. The District is seeking a qualified partner to support principals, assistant principals, instructional coaches, and Teaching & Learning staff through professional learning, coaching, action planning, and implementation support focused on improving instructional outcomes and operational consistency across schools.

The selected partner will support the District in strengthening leadership systems, improving coaching and feedback practices, developing sustainable instructional frameworks, and ensuring consistent implementation of the District’s instructional priorities.

Project Details

• Reference ID: 25-RFP-013
• Department: Teaching and Learning
• Department Head: Megan Gestson (Executive Director of Teaching and Learning)

Important Dates

• Questions Due: 2026-05-29T19:00:00.000Z

Addenda

• Addendum #1 (released 2026-05-27T21:49:02.110Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Organizational Experience & Qualifications (150 pts) —

  Demonstrated experience providing instructional leadership coaching, professional development, and systems implementation support within K–8 educational settings. Preference may be given to vendors with experience supporting diverse and high-need student populations.

• Approach & Alignment to Scope of Work (150 pts) —

  Quality and effectiveness of the proposed approach to leadership development, coaching, PLC facilitation, action planning, and implementation support aligned to District instructional priorities.

• Capacity & Implementation Support (150 pts) —

  Ability to provide ongoing virtual and in-person support, maintain consistent communication, meet timelines, and deliver services across multiple school sites and leadership teams.

• Cost Proposal & Overall Value (200 pts) —

  Reasonableness, clarity, and competitiveness of pricing in relation to the proposed services and overall value to the District.

• Evidence of Impact & References (150 pts) —

  Demonstrated measurable outcomes from prior engagements, including examples of improved instructional systems, leadership development, educator support, or student achievement outcomes. References and prior project success may be considered.

Submission Requirements

• Response Submittal "Embedded Attachments or Documents" (required) —

  Our firm understands that we are not to embed any website URL’s, links to documents, or digital binders, or answer any question which references content located at an outside source within the questionnaire, as they will not be evaluated. We will answer the question in the space provided or as an attached document as directed.

  When a document is required to be uploaded, it should be in pdf format and unlocked.

• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation
• Deviation and Exception (required) —

  Explanatory Note: The purpose of this question is to confirm the Bidder’s or Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested or that have been requested and approved prior to submission of the Offer. All exceptions or modifications to the Solicitation, regardless of whether Organization Name (also referred to as the District) approved such items prior to submission of the Offer, must be clearly set forth in this question.

  The Offeror, acknowledges and accepts all terms and conditions of the Solicitation, except as expressly noted below or in the additional pages attached hereto. As used in this question, “terms and conditions of Solicitation” means all terms, conditions, specifications, certifications and warranties set forth in the documents that comprise the Solicitation, including the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation (if any), Specifications/Scope of Work, and Solicitation Addendums (if any)

  ☐ The Offeror takes no exceptions or modifications to the terms and conditions of the Solicitation. (Note: If none are listed below, it is understood that no exceptions/deviations are taken.)

  ☐ The Offer requests the exceptions or modifications set forth below and attached hereto to the terms and conditions of the Solicitation: (Note: All requested exceptions/deviations must be clearly explained. Reference the specific language that you are taking exceptions/deviations to. Unacceptable exceptions shall remove your proposal from consideration for award. Roosevelt Roosevelt School District 66 Solicitation No. #25-RFP-004 Marketing Campaign Development and Launch Services 50 Elementary School District #66 shall be the sole judge on the acceptance of exceptions/deviations and their decision shall be final.)

• Detail of Deviation (required) —

  If you requested an exception under the Acknowledgement and Acceptance of Terms and Conditions of the Solicitation, please clearly explain the requested exception/deviation. Reference the specific language that you are taking exceptions/deviations to. Unacceptable exceptions shall remove your proposal from consideration for award. Roosevelt Elementary School District #66 shall be the sole judge on the acceptance of exceptions/deviations and their decision shall be final.)

  Enter N/A if this does not apply

• Request for Confidentiality of Proprietary Information (required) —

  Explanatory Note: The purpose of this question is to request that the District treat as confidential specific information in the Offer that the Offeror or Bidder believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the question below reflecting the page number and paragraph of the Offer in which it appears. An explanatory statement for the request must be clearly set forth in this question. The District Representative shall review the statement and provide the determination in writing whether the information shall be protected. If the District Representative determines that the information shall be protected from disclosure, the District Representative shall inform the Bidder or Offeror in writing of such determination. Requests to protect pricing information or the entire Offer from disclosure will be denied.

• Detail of Confidential or Proprietary Request (required) —

  The Offeror, by the undersigned representative, requests that the specific information, described below and identified on the page or pages of the Offer in which it appears, be treated as confidential information and protected from disclosure to the public.

   

  1. Description of specific information that is the subject of the request.

   

  2. The reason or reasons why the information should be treated as confidential.

   

  Enter N/A if this does not apply

• Non-Collusion Affidavit (required) —

  You the Vendor do confirm that your persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:

  That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.

• Certificate of Insurance (COI) Additional Insured (required) —

  Please confirm that, if awarded, your organization will be able to add Roosevelt School District No. 66 as an Additional Insured on your Certificate of Insurance and provide the required documentation upon request.

• About the Firm
• Bankruptcy (required) —

  Has your firm declared bankruptcy in the last 5 years?

• System Award Management Verification (required) —

  Please enter your company's Legal Name and/or dba Name:

• Arizona Corporation Commission (required) —

  Please enter your company's Legal Name and/or dba Name:

• Corporation Status (required)
• Corporate Location (required) —

  If you have more than one location, where are they and which location will the key personnel be assigned to.

• PO contact (required) —

  What is the email address to send your purchase order to if you are awarded?

• Short-listed notification (required) —

  If your firm is short-listed, who should we contact?

  List name and title

  Please include email and Cell-phone number.

• Requested Forms
• Offer and Acceptance (required) —

  Please download the Offer and Acceptance form from attachments and complete, then upload here.

• W-9 (required) —

  Please upload your W-9 here. Incomplete or inaccurate forms will not be accepted.

• Certificate of Insurance (COI) (required) —

  Please upload your complete COI here

• Vendor Registration (required) —

  Please upload your completed Vendor Registration Form found in the attachments.

• ASBESTOS AND HAZARDOUS MATERIAL STATEMENT —

  ATTENTION: Architects, Engineers, Consultants, Contractors, Sub- contractors, Craftsmen and Vendors. The following information is extremely important and must be adhered to without exception:

  Asbestos Contained Building Materials (ACBM) will not be used on any project within the Roosevelt Elementary School District #66. ACBM is defined as any building material having an asbestos content of 1% or more. Typical examples of materials that may contain asbestos and therefore would be considered ACBM are: vinyl asbestos tile, certain forms of adhesive used to hold vinyl tile, certain forms of adhesive used to hold cove base molding, some thermal insulation, and transite paneling. The above list is not complete but merely represents some of the material more commonly found on job sites that are ACBM. As per EPA guidelines, some roofing material used on the exterior of the buildings may be considered ACBM. Address any questions concerning asbestos to Keith Bonkoski at 480-472-6000.

  Solder and paint with any amount of lead is no longer authorized, and will not be used in any District projects.

  HOLD HARMLESS: Interface of work under this contract with work containing asbestos shall be executed by the contractor at risk and discretion with full knowledge of the currently accepted standards, hazards, risks and liabilities associated with asbestos work and asbestos containing products. By execution of this contract, the contractor acknowledges the above and agrees to hold harmless the owner, employees and agents and assigns for all asbestos liability which may be associated with respect to the above-mentioned standards, hazards, risks and liabilities.

  I have read the above information and will comply.

• Asbestos and Hazardous Material Statement (required) —

  Confirm that you will comply with the ASBESTOS AND HAZARDOUS MATERIAL STATEMENT

• List of Subcontractors —

  The Contractor must list below the Trade, Company name, license and classification numbers of all qualified subcontractors and/or suppliers they will employ for the various portions of the work indicated. Failure on the part of the Contractor to complete this list properly may constitute sufficient grounds to reject the bid. If no subcontractors will be listed please indicate with a N/A

  Example: Trade, Company Name, ROC License #, ROC License Classification

• List of Subcontractors (required) —

  The Contractor must list below the Trade, Company name, license and classification numbers of all qualified subcontractors and/or suppliers they will employ for the various portions of the work indicated. Failure on the part of the Contractor to complete this list properly may constitute sufficient grounds to reject the bid. If no subcontractors will be listed please indicate with a N/A

  Example: Trade, Company Name, ROC License #, ROC License Classification

• Services Generating Cost to the District —

  A listing of any items such as letters, phone calls or other types of services generating a cost to the District and not included in the fees shown on the proposal are to be included, plus a formula or explanation of how these additional costs will be determined and billed to the District.

• Additional or separate contract —

  The form of contract for any award made as a result of this proposal will be a district purchase order, referencing this bid, which shall be considered a part of the contract. The amount will be based upon the fees shown in the bid, and will take into consideration previous and anticipated expenses for the forthcoming year. If your firm will require the District to sign an additional or separate contract, a copy of the proposal contract must be included with the proposal.

• RFP Response (No Cost Proposal) (required) —

  Please Upload your RFP Response HERE. Do NOT including pricing in this area. There will be another place to upload your Cost Proposal.

• Pricing Proposal (required) —

  Please upload your complete PRICING PROPOSAL here. Please make sure that this information is NOT included in the RFP Response Area.

• Data Verification Questions —

  These questions will be utilized to confirm information you provide

• System Award Management Verification (required) —

  Please enter your company's Legal Name and/or dba Name:

• Organizational Experience & Qualifications
• Staff Qualifications and Experience (required) —

  Provide an overview of the staffing structure that will support this engagement, including roles, responsibilities, qualifications, and experience of key personnel assigned to the District.

• Measurable Outcomes and Results (required) —

  Please upload documentation, data, or examples demonstrating how your organization measures the effectiveness and impact of leadership coaching and professional development services, including measurable outcomes or improvements achieved through these efforts.

• Experience Supporting Diverse Student Populations (required) —

  Does your organization have experience supporting schools with high percentages of economically disadvantaged students and multilingual learners?

• Please describe your experience and provide specific examples of supports, strategies, and outcomes achieved with these student populations.
• Approach & Alignment to Scope of Work
• Materials for Instructional Support (required) —

  Describe the tools, resources, templates, or implementation materials your organization provides to support leadership development and instructional systems implementation.

• Leadership Support for Instructional Planning, Implementation, and Quality Monitoring (required) —

  Describe your organization’s approach to supporting leaders and teacher teams in effective instructional planning aligned to curriculum, standards, and student learning needs, including how leaders are supported in monitoring the quality and implementation of instruction across classrooms and campuses.

• Tier 1 Instructional Planning Support for Multilingual Learners and Students with Disabilities (required) —

  Describe your approach to supporting instructional planning for multilingual learners and students with disabilities within Tier 1 instruction.

• MTSS Implementation Experience (required) —

  Does your organization have experience supporting MTSS implementation?

• Explain how your organization supports the implementation and sustainability of instructional systems such as Professional Learning Teams (PLTs), data-informed instructional cycles, classroom observation and feedback practices, and Multi-Tiered Systems of Support (MTSS). (required)
• Capacity & Implementation Support
• Implementation Readiness and Leadership Systems Alignment (required) —

  What conditions, systems, or leadership practices must be in place for your model to be successfully implemented within a district, and how would you support Roosevelt School District in developing those conditions?

• Districtwide Implementation Experience (required) —

  Does your organization have experience supporting districtwide implementation of instructional leadership systems?

• Describe your organization’s implementation process, including how services are delivered, monitored, and evaluated, as well as the outcomes achieved. (required)
• Implementation Challenges (required) —

  Describe how your organization ensures continuity of services in the event of staffing changes, scheduling conflicts, or unforeseen implementation challenges.

• Coaching Delivery Modalities and Support Availability (required) —

  What types of coaching support can your organization provide?

• Ongoing Coaching Support (required) —

  Explain your organization’s availability and capacity to provide ongoing support, troubleshooting, and follow-up assistance between scheduled coaching sessions or site visits.

• Evidence of Impact & References
• Past Performance References (required) —

  Please download the below documents, complete, and upload.

• Performance Survey (required) —

  Please download the below document in attachments and send to your previous references. References will need to complete and send to our purchasing department directly. Please do not receive and/or upload this document to the RFP.

• Is this a GPPCS Solicitation (required)
• Is this a S.A.V.E solicitation (required)
• How will you collect pricing? (required)
• Is this project going to be federally funded? (required)
• Special Terms and Conditions Verbiage (required) —

  Please check all you will require in Special Terms and Conditions

• Do you need the Asbestos and Hazardous Materials Statement (required) —

  If you click yes this document will be added to attachments

• Do you need a subcontractors? (required) —

  If you click yes, Subcontractors verbiage will be added to Special Requirements and the subcontractors list will be added to attachments.

• Is there a potential for software? (required) —

  If you click yes, additional verbiage will be added to special requirements tab

• Insurance Requirements (required) —

  Please choose which insurance requirements you will need for this project

• Partial Bids (required) —

  Yes = Acceptable

  No = Unacceptable

   

   

• Expected Award Timeframe (required) —

  Please choose how many days you would like to have the vendor hold pricing for:

Questions & Answers