Landscaping Services - Districtwide

The Tempe Elementary School District (often called Tempe Elementary Schools or TESD #3) is one of the oldest public school districts in Arizona, serving students from preschool through 8th grade in Tempe and portions of Phoenix and Guadalupe. The district was established in 1874, giving it more than 150 years of history.

Background

Overview

• Location: Tempe, Arizona
• Grades Served: Preschool–8th grade
• District Office: 3205 S. Rural Road, Tempe
• Service Area: Approximately 36 square miles, including Tempe, parts of Phoenix, and Guadalupe
• Mission: Preparing students academically and socially for high school and beyond through neighborhood schools and specialized programs.

Schools and Programs

The district operates approximately 21 schools and programs, including:

• Elementary schools (K–5)
• Middle schools (6–8)
• K–8 schools
• Preschool and special-needs programs
• Specialized offerings such as gifted education, technology-focused programs, and international studies.

Project Details

• Reference ID: 27-04-31
• Department: Procurement
• Department Head: -Lupita Talamantes (Assistant Director)

Important Dates

• Questions Due: 2026-06-16T19:00:00.000Z
• Answers Posted By: 2026-06-18T19:00:00.000Z

Evaluation Criteria

• Experience and Qualifications (250 pts) —

  Evaluation Factors:
  • Years of experience providing landscape maintenance services for K–12 schools.
  • Experience maintaining large-scale irrigation systems in Arizona
  • Qualifications and certifications of supervisory personnel
  • Arizona business licensing and applicable professional certifications
  • References from comparable clients

• Technical Approach and Scope Compliance (200 pts) —

  .Understanding of project requirements
  • Detailed maintenance plan for debris removal
  • Preventative maintenance approach
  • Water conservation strategies
  • Quality control procedures
  • Ability to meet response times and reporting requirements

• School Safety and Campus Operations Plan (150 pts) —

  • Understanding of active school campus environments
  • Student safety procedures
  • Traffic and pedestrian safety measures
  • Chemical application safety protocols
  • Employee screening and background check procedures
  • Work scheduling methods that minimize disruption to school operations

• Staffing and Personnel Resources (125 pts) —

  The Offeror’s experience in performing comparable projects with appropriate staffing and timely completion of goals.

• Equipment and Technology (100 pts) —

  • Condition and adequacy of equipment
  • Use of low-noise and environmentally responsible equipment
  • Water management tools
  
  

• Cost Proposal (100 pts) —

  • Overall cost competitiveness
  • Pricing clarity and completeness
  • Reasonableness of labor rates and additional service pricing
  • Value provided relative to proposed services

• Emergency Response Capability (50 pts) —

  • Ability to meet four-hour emergency response requirement
  • Availability of after-hours services
  • Storm damage response procedures
  • Emergency communication protocols

• Reporting, Communication and Quality Assurance (25 pts) —

  • Monthly reporting procedures
  • Inspection processes
  • Deficiency correction procedures
  • Communication with District representatives

Submission Requirements

• Response Submittal "Embedded Attachments or Documents" (required) —

  Our firm understands that we are not to embed any website URL’s, links to documents, or digital binders, or answer any question which references content located at an outside source within the questionnaire, as they will not be evaluated. We will answer the question in the space provided or as an attached document as directed.

  When a document is required to be uploaded, it should be in pdf format and unlocked.

• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation
• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation (required) —

  Explanatory Note: The purpose of this question is to confirm the Bidder’s or Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested or that have been requested and approved prior to submission of the Offer. All exceptions or modifications to the Solicitation, regardless of whether Organization Name (also referred to as the District) approved such items prior to submission of the Offer, must be clearly set forth in this question.

  The Offeror, acknowledges and accepts all terms and conditions of the Solicitation, except as expressly noted below or in the additional pages attached hereto. As used in this question, “terms and conditions of Solicitation” means all terms, conditions, specifications, certifications and warranties set forth in the documents that comprise the Solicitation, including the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation (if any), Specifications/Scope of Work, and Solicitation Addendums (if any).

• Request for Confidentiality of Proprietary Information —

  Explanatory Note: The purpose of this question is to request that the District treat as confidential specific information in the Offer that the Offeror or Bidder believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the question below reflecting the page number and paragraph of the Offer in which it appears. An explanatory statement for the request must be clearly set forth in this question. The District Representative shall review the statement and provide the determination in writing whether the information shall be protected. If the District Representative determines that the information shall be protected from disclosure, the District Representative shall inform the Bidder or Offeror in writing of such determination. Requests to protect pricing information or the entire Offer from disclosure will be denied.

• Request for Confidentiality of Proprietary Information (required) —

  Please download the below documents, complete, and upload.

• Requested Forms —

  Please complete the following downloadable forms and upload them in their respective questions.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• Deviations and Exceptions (required) —

  Please download the below documents, complete, and upload.

• Offer and Acceptance (required) —

  Please download the below documents, complete, and upload.

• SUBMIT COST PROPOSAL -DOWNLOAD DOCUMENT (required) —

  Please download the below documents, complete, and upload.

• RESPONSE TO STATEMENT OF QUALIFICATIONS (required) —

  Please download the below documents, complete, and upload.

• Additional Materials Submitted (required) —

  Please download the below documents, complete, and upload.

• Required Documents —

  Please upload required documents to their respective questions.

• Vendor Application (required) —

  Please download the below documents, complete, and upload.

• W-9 (required)
• Certificate of Insurance (COI) (required) —

  Please upload your complete COI here

• Additional or separate contract —

  The form of contract for any award made as a result of this proposal will be a district purchase order, referencing this bid, which shall be considered a part of the contract. The amount will be based upon the fees shown in the bid, and will take into consideration previous and anticipated expenses for the forthcoming year. If your firm will require the District to sign an additional or separate contract, a copy of the proposal contract must be included with the proposal.

• System Award Management Verification (required) —

  Please enter your company's Legal Name and/or dba Name:

• Arizona Corporation Commission (required) —

  Please enter your company's Legal Name and/or dba Name:

• Is this a GPPCS Solicitation (required)
• Is this a S.A.V.E solicitation (required)
• Electronic Pricing Table (required) —

  Do you need an Electronic Pricing Table for this solicitation?

• Documents Upload (required) —

  Would you like to add an area for the vendor to upload a pricing document?

• Is this project going to be federally funded? (required)
• Insurance Requirements (required) —

  Please choose which insurance requirements you will need for this project

• Expected Award Timeframe (required) —

  Please choose how many days you would like to have the vendor hold pricing for: