Active SLED Opportunity · ARIZONA · MESA PUBLIC SCHOOLS
AI Summary
Mesa Public Schools seeks proposals for maintenance and repair of material handling equipment including forklifts, lift gates, and dock plates. The contract requires experienced vendors and includes virtual meetings and detailed submission requirements.
The Mesa Unified School District #4 is requesting proposals for maintenance and repairs of material handling equipment to include but not limited to hydraulic lift gates, dock plates, lift equipment and shop floor lifts. Company must have a minimum of three (3) years in business, to be considered for award of this contract. It is estimated that the District spends $30,000.00 each year on maintenance and repairs. This is an estimated amount only and no quantity is implied or guaranteed.
This RFP is divided into two parts: Part A covers forklifts and lifts and Part B covers lift gates and dock plates.
| Event | Date | Location |
|---|---|---|
| Public Bid Opening | 2026-07-15T21:00:00.000Z | Virtual Teams Meeting: https://teams.microsoft.com/meet/215635760785043?p=IaLucVatBmjmPiGcUw |
The price or cost of the Proposal. Price or cost is a significant factor but not the most important factor.
The Offeror’s ability and readiness to fully perform according to the scope of work and other requirements of the Solicitation, taking into consideration any additional services, specialized services or expertise offered that would meet or exceed the requirements of the Solicitation.
The responsiveness of the Proposal to the requirements of the RFP, including an understanding of the scope of work and how it can be achieved most efficiently and effectively.
The Offeror’s experience in performing comparable projects with appropriate staffing and timely completion of goals.
While cost is a significant factor in considering the placement of the award, it is not the only factor. The award will not be based on cost alone, nor will it be based solely upon the lowest fees submitted.
Comprehensive discount summary.
Additional fees charged to the District.
The Offeror’s ability and readiness to fully perform according to the scope of work and other requirements of the Solicitation, taking into consideration scheduling, any additional services, specialized services or expertise offered that would meet or exceed the requirements of the Solicitation.
Ability to provide services or expertise required to meet the requirements the specifications.
Ability to create and maintain satisfactory schedule for maintenance and repairs.
Ability to provide timely service for all maintenance and repairs.
Ability to provide timely quotes and parts for maintenance and repairs.
Ability to charge only technical time worked on site, without travel charges being applied.
The Offeror’s experience in performing comparable projects with appropriate staffing and timely completion of goals.
Experience in providing services needed, for the required period of time.
Appropriate and reliable staffing to handle the needs of the District.
Necessary resources and to show a history of demonstrated competence in providing these services to other school districts/entities, or satisfaction of previous service.
The responsiveness of the proposal to the requirements of the solicitation, including an understanding of the scope of work and how it can be achieved most efficiently and effectively.
Response of proposal in clearly stating and understanding the scope of work.
Response of proposal in meeting the requirements of the solicitation.
Our firm understands that we are not to embed any website URL’s, links to documents, or digital binders, or answer any question which references content located at an outside source within the questionnaire, as they will not be evaluated. We will answer the question in the space provided or as an attached document as directed.
When a document is required to be uploaded, it should be in pdf format and unlocked.
Please indicate number of years in business, number of years at present location and number of full time, fully qualified technicians employed.
Please list three commercial accounts your firm currently performs maintenance/repairs on material handling equipment.
Does vendor agree to provide customized workorder/checklist designed to fit the District's needs, if requested, at no charge?
Does vendor agree to change maintenance/repair personnel if requested by the District?
Does vendor agree to provide a service maintenance schedule for approval, prior to scheduling service for the District?
Do the labor hours start when the service technician arrives at the job site and end when the service technician leaves?
If responding No to Question 7, please explain.
Liftgates will be serviced without interruption of use and without being charged overtime rates?
How many gasoline unit scheduled maintenance services be performed in one day?
How many electric unit scheduled maintenance services be performed in one day?
Will the District be charged travel time while performing repairs beyond scheduled maintenance?
If responding Yes to Question 12, please provide rate.
Will the District be charged a service call fee while performing repairs beyond scheduled maintenance?
If responding Yes to Question 14, please provide rate.
Will the District be charged a zone charge while performing repairs beyond scheduled maintenance?
If responding Yes to Question 16, please provide rate.
Will the District be charged for parts travel while performing repairs beyond scheduled maintenance?
If responding Yes to Question 18, please provide rate.
Is your firm able to provide emergency services?
If responding Yes to Question 20, please provide average response time after notification of emergency breakdown.
In the event equipment must be taken to the vendor's place of business for repairs, does your company offer pickup and delivery?
If responding Yes to Question 22, please provide rate.
In the event repairs on a unit will require an extended amount of time (beyond three days), will an equivalent piece of equipment be available as a loaner to the District?
If responding Yes to Question 24, please explain in detail and provide rate.
Would this loaner be delivered to the site?
If responding Yes to Question 26, please provide all charges.
Does vendor agree to employ only CDL certified drivers to transport District equipment to and from repair facilities?
Is vendor insured to cover any damage to District equipment while in vendor possession?
If responding No to Question 29, please explain.
Does vendor agree to pay any insurance deductibles while in possession of District equipment?
Does vendor agree that no work is to be performed, prior to having a purchase order in place?
Does vendor agree to list Mesa Unified School District #4 (Mesa Public Schools) as an additional insured on both liability and physical damage policies and provide evidence of this insurance?
Does vendor agree that any warranty work being provided as a result of this solicitation, will be performed at no charge to the District?
Does vendor agree that prices bid for scheduled maintenance, including parts, are FOB Mesa Public Schools and include all maintenance, addition of fluids, shop supplies, EPA, waste disposal, and miscellaneous charges as specified in this solicitation?
Does vendor understand that the District will assume inbound freight charges on emergency parts orders only with prior written approval from the department supervisor assigned to the equipment?
Des pricing include mileage and all other charges?
Will pricing hold through June 30, 2027?
Does vendor agree to obtain written approval from the department supervisor assigned to the equipment, or authorized designee, prior to commencing any additional work beyond scheduled maintenance as bid?
Does vendor agree that additional equipment may be added to the scheduled maintenance contract while keeping pricing the same for comparable units already on contract, and that any unit may be deleted or have its frequency changed without affecting price?
Has a maintenance checklist been submitted with this solicitation that details all services to be provided? (See Scope of Work) under scheduled maintenance.
Explain in detail the terms and conditions of warranty.
Explanatory Note: The purpose of this question is to confirm the Bidder’s or Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested or that have been requested and approved prior to submission of the Offer. All exceptions or modifications to the Solicitation, regardless of whether Organization Name (also referred to as the District) approved such items prior to submission of the Offer, must be clearly set forth in this question.
The Offeror, acknowledges and accepts all terms and conditions of the Solicitation, except as expressly noted below or in the additional pages attached hereto. As used in this question, “terms and conditions of Solicitation” means all terms, conditions, specifications, certifications and warranties set forth in the documents that comprise the Solicitation, including the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation (if any), Specifications/Scope of Work, and Solicitation Addendums (if any).
If you requested an exception under the Acknowledgement and Acceptance of Terms and Conditions of the Solicitation, please clearly explain the requested exception/deviation. Reference the specific language that you are taking exceptions/deviations to. Unacceptable exceptions shall remove your proposal from consideration for award. Mesa Unified School District #4 shall be the sole judge on the acceptance of exceptions/deviations and their decision shall be final.)
Enter N/A if this does not apply
Explanatory Note: The purpose of this question is to request that the District treat as confidential specific information in the Offer that the Offeror or Bidder believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the question below reflecting the page number and paragraph of the Offer in which it appears. An explanatory statement for the request must be clearly set forth in this question. The District Representative shall review the statement and provide the determination in writing whether the information shall be protected. If the District Representative determines that the information shall be protected from disclosure, the District Representative shall inform the Bidder or Offeror in writing of such determination. Requests to protect pricing information or the entire Offer from disclosure will be denied.
The Offeror, by the undersigned representative, requests that the specific information, described below and identified on the page or pages of the Offer in which it appears, be treated as confidential information and protected from disclosure to the public.
1. Description of specific information that is the subject of the request.
2. The reason or reasons why the information should be treated as confidential.
Enter N/A if this does not apply
ATTENTION: Architects, Engineers, Consultants, Contractors, Sub- contractors, Craftsmen and Vendors. The following information is extremely important and must be adhered to without exception:
Asbestos Contained Building Materials (ACBM) will not be used on any project within the Mesa Unified School District #4. ACBM is defined as any building material having an asbestos content of 1% or more. Typical examples of materials that may contain asbestos and therefore would be considered ACBM are: vinyl asbestos tile, certain forms of adhesive used to hold vinyl tile, certain forms of adhesive used to hold cove base molding, some thermal insulation, and transite paneling. The above list is not complete but merely represents some of the material more commonly found on job sites that are ACBM. As per EPA guidelines, some roofing material used on the exterior of the buildings may be considered ACBM. Address any questions concerning asbestos to Keith Bonkoski at 480-472-6000.
Solder and paint with any amount of lead is no longer authorized, and will not be used in any District projects.
HOLD HARMLESS: Interface of work under this contract with work containing asbestos shall be executed by the contractor at risk and discretion with full knowledge of the currently accepted standards, hazards, risks and liabilities associated with asbestos work and asbestos containing products. By execution of this contract, the contractor acknowledges the above and agrees to hold harmless the owner, employees and agents and assigns for all asbestos liability which may be associated with respect to the above-mentioned standards, hazards, risks and liabilities.
Prior to performing any work that may disturb building materials, Seller shall request from Purchaser and review the most current Asbestos Hazard Emergency Response Act (AHERA) report for the applicable site. Seller acknowledges that such report identifies materials that are asbestos-containing material (ACM), non-ACM, or assumed ACM. Seller shall ensure that no disturbance of suspect materials occurs unless proper identification, testing, and, where applicable, abatement procedures have been completed in accordance with all federal, state, and local regulations.
I have read the above information and will comply.
Confirm that you will comply with the ASBESTOS AND HAZARDOUS MATERIAL STATEMENT
The Contractor must list below the Trade, Company name, license and classification numbers of all qualified subcontractors and/or suppliers they will employ for the various portions of the work indicated. Failure on the part of the Contractor to complete this list properly may constitute sufficient grounds to reject the bid. If no subcontractors will be listed please indicate with a N/A
Example: Trade, Company Name, ROC License #, ROC License Classification
The Contractor must list below the Trade, Company name, license and classification numbers of all qualified subcontractors and/or suppliers they will employ for the various portions of the work indicated. Failure on the part of the Contractor to complete this list properly may constitute sufficient grounds to reject the bid. If no subcontractors will be listed please indicate with a N/A
Example: Trade, Company Name, ROC License #, ROC License Classification
You the Vendor do confirm that your persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:
That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.
Please download the Offer and Acceptance form from attachments and complete, then upload here.
Please upload your complete W-9 here
Please upload your complete COI here
A listing of any items such as letters, phone calls or other types of services generating a cost to the District and not included in the fees shown on the proposal are to be included, plus a formula or explanation of how these additional costs will be determined and billed to the District.
The form of contract for any award made as a result of this proposal will be a district purchase order, referencing this bid, which shall be considered a part of the contract. The amount will be based upon the fees shown in the bid, and will take into consideration previous and anticipated expenses for the forthcoming year. If your firm will require the District to sign an additional or separate contract, a copy of the proposal contract must be included with the proposal.
Please Upload your RFP Response HERE. Do NOT including pricing in this area. There will be another place to upload your Cost Proposal.
Please upload your complete PRICING PROPOSAL here. Please make sure that this information is NOT included in the RFP Response Area.
These questions will be utilized to confirm information you provide
Please enter your company's Legal Name and/or dba Name:
Please enter your company's Legal Name and/or dba Name:
Do you need an Electronic Pricing Table for this solicitation?
Would you like to add an area for the vendor to upload a pricing document?
Please check all you will require in Special Terms and Conditions
If you click yes this document will be added to attachments
If you click yes, Subcontractors verbiage will be added to Special Requirements and the subcontractors list will be added to attachments.
If you click yes, additional verbiage will be added to special requirements tab
Please choose which insurance requirements you will need for this project
Yes = Acceptable
No = Unacceptable
Please choose how many days you would like to have the vendor hold pricing for:
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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