Active SLED Opportunity · TEXAS · CITY OF ENNIS
AI Summary
The City of Ennis, TX, invites bids for Miscellaneous Utility Department Materials FY 26-27 including water system materials, chemicals, instrument calibration, sludge hauling, and CCTV inspection services. Bids due August 12, 2026. Contract term is one year with renewal options. Materials must meet specified standards and delivery requirements.
The City of Ennis is requesting bids for Miscellaneous Utility Department Materials FY 26-27. See ITB 27-417-02 on the City's OpenGov portal, bids are due before 1:00 pm on Wednesday, August 12, 2026.
Materials and work shall be governed by the description below and the current Infrastructure Design Standards available at the link: Infrastructure Design Standards.pdf (ennistx.gov)
No Bid will be considered that does not meet these minimum standards. The quantities shown in the bid form may be ordered by the City over a 12-month period, but the City is not bound to order any portion of the total quantities specified.
Material quantities will vary according to Utility Department requirements. Material will be ordered in truck transport quantities at various times throughout the year. Truck transport delivery to place material in receiving agency’s location under normal conditions must be made within 72 hours of the order unless otherwise specified.
The City reserves the right to order an item from another supplier of that same item in the event that the Contractor is unable to supply the necessary materials by the time required. Recurring instances of out-of-stock items may be cause for cancellation of contract.
Any catalog, brand name or manufacturer’s reference used in bid invitation is descriptive, not restrictive; it is to indicate type and quality desired. Bids on brands of like nature and quality will be considered, except where prequalification or plant trial is stipulated. If bidding on other than reference specifications, Bidder must show manufacturer, brand or trade name, lot number, etc., of article offered on the exceptions portion of the Bid form. If other than brand(s) specified is offered, illustrations, and complete descriptions should be included with the bid submission and shall be considered as part of the bid. If the Bidder takes no exception to specifications or reference data, the Bidder will be required to furnish brand names, numbers, etc., as specified and shown on the Bid Form.
The unit price bid shall include the cost for the supplier to pick up and properly dispose of the empty containers for any product that is delivered in totes or barrels.
For the products and services listed below, if other than the brand(s) specified, the Bidder must:
Fire Hydrants – Mueller
Approved to ANSI/AWWA C502 Standards; NSA threads, improved break-a-way style. Super Centurion Model A423 Upper Barrel, Bonnet, and Caps painted FLYNT SILVER from the Manufacturer. 5-1/4” main valve opening three way (two hose nozzles and one pumper nozzle); 250 psig (1723 kPa) maximum working pressure, 500 psig (3447 kPa) static test pressure for 3-way hydrants. Post-type dry barrel design. Dry top design with O-ring sealed oil reservoir. Traffic feature with SS safety stem coupling. Dual bronze drain valves provide effective barrel drainage
Water Pipe
SS Water Repair Clamps
In all cases, bands and clamps shall be stainless steel and the seals shall be of the highest quality, capable to seal against pressures commonly encountered in water distribution systems and shall meet or exceed industry standards. For all water repair clamps request Smith & Blair 261 series ((or approved equal) approved equal option is ford FS1 if smith & Blair isn’t available).
Gate Valves
Meter Boxes and Lids
1. Meter Boxes and lids shall be constructed to facilitate water meter reading and/or data acquisition and provide an environment for an unobstructed RF signal from the water meter
2. Meter Box body shall be constructed of white seamless PVC, with a ribbed exterior and smooth interior meeting all requirements of ASTM International (ASTM) f794 and UNI-B-9-90.
a. Water meter boxes supplied shall be those as manufactured by B20 Environmental featuring the Nicor customized lid or approved equal.
b. The box for one-inch (1”) meters shall be round eighteen inches (18”) in diameter and fifteen inches (15”) depth as specified (PGMB PL-18 x 15) or approved equal.
c. The box for two-inch (2”) meters shall be round twenty-four inches (24”) in diameter and fifteen inches (15”) depth as specified (PGMB PL-24 x 15) or approved equal.
4. Meter Box Ring:
a. The ring shall be injection molded and made with 100% virgin no-break polymer for consistency and quality.
b. The ring shall meet H20 load specifications per American Association of State Highway Transportation Officials (AASHTO).
c. A locator disc shall be affixed to the underside of the ring.
d. The ring shall meet the slip resistant requirement of ADA.
5. Meter Box Lid:
A. The lid shall be made of the same materials as the ring and meet the same H20 load specifications.
B. The lid shall be lockable and be ready to accommodate an AMR/AMI device.
C. The lid shall have a locator disc affixed to the underside.
D. The ring shall meet the slip resistant requirement of ADA.
E. The lid shall be embossed with the City name and logo in a 2” x 6” area on the face of the lid.
Sanitary Sewer Pipe
Sanitary Sewer pipe shall include the appropriate American Society for Testing and Materials (ASTM), American National Standards Institute (ANSI), or American Water Works Association (AWWA) standard numbers for both quality control (dimensions, tolerances, etc.) and installation (bedding, backfill, etc.). Sanitary Sewer pipe shall green in color constructed of SDR-26 PVC Gravity Sewer Pipe with push on style bell and spigot type joints in 20 foot lengths.
Sanitary Sewer Fittings
All fittings meet or exceed: Fittings: ASTM F1336, Materials: ASTM D1784, Joints: ASTM D3212, Gaskets: ASTM F477, Installation: ASTM D2321
Brass Parts
All brass parts must meet or exceed the following specifications: Brass parts must comply with the standards set forth by ASTM (American Society for Testing and Materials) and be certified lead-free as required by NSF/ANSI 61. The parts should be manufactured from high-quality, durable brass material suitable for potable water applications. Preferably, the brass parts should be sourced from Mueller, Ford, or A.Y. McDonald. For the 3/4" to 1" Meter adapter, Ford Part # A34-NL is preferred, with a required quantity of 200. Each fitting and valve must meet the quantity specified in the bid form.
Sand, Gravel and Base (FOB Ennis)
On Site Instrument Services
Calibrate and maintain:
Perform preventive maintenance including:
Bid will be for the entire year with calibration and preventive maintenance performed on a semiannual basis. All work will take place at the Oak Grove Wastewater Treatment Plant.
Anhydrous Ammonia
Specifications for Anhydrous Ammonia (NH3) are for use in the treatment of potable water. The product shall conform to the AWWA Standard B305-06: Anhydrous Ammonia, as amended and shall be certified under ANSI/NSF Standards 60 or 61 by an agency recognized by the Texas Commission on Environmental Quality (TCEQ). Bidder shall provide, in writing, confirmation of said certification and shall identify whether it is classified with NSF as a Manufacturer or a re-packager. A certified chemical analysis of the material shipped shall accompany each order and the product shall not be less than 99.6% NH3 furnished in bulk. The product shall be free of any inorganic or organic substances in quantities capable of producing deleterious or injurious effects on the health of those consuming the water treated with the chemical. A MSDS shall be provided at the location of delivery for the product before delivery of the first shipment, and again, as amendments or changes to the MSDS are made.
Activated Carbon
Specifications for Activated Carbon are for use in the treatment of potable water. The carbon must be Hydrodarco® O, or P. All powdered activated carbon delivered shall conform to AWWA Standard B600-90: Powdered Activated Carbon and shall be certified under ANSI/NSF Standards 60 or 61 by an agency recognized by the Texas Commission on Environmental Quality (TCEQ). A complete chemical analysis of the product to be supplied shall be submitted with the bid. Any equivalent bid must have been tested in our process with our equipment and been preapproved. The analyses shall include at minimum:
Blended Phosphate Corrosion Inhibitor
This Bid provides for the following Special Conditions:
Water Treatment Coagulant
Any product considered shall pre-qualify by means of extensive plant trials, which will be used to determine suitability and overall cost effectiveness. The Supplier shall bear all cost for any trial. All chemicals used in treatment of water supplied by Public Water Systems must conform to American National Standards Institute/National Sanitation Foundation (ANSI/NSF) Standard 60 for direct additives and ANSI/NSF Standard 61 for indirect additives. Conformance with these standards must be obtained by certification of the product by an organization accredited by ANSI. Any water treatment chemical bid must provide proof of this certification. Award of the bid will be based solely on the product performance and quality with respect to costs. All costs require delivered pricing. All bidders must provide the following information:
Proven TOC reduction of at least 35%
PPM to treat one (1) million gallons of water
Pounds of product to treat one (1) million gallons of water
Cost per pound of product
Cost to treat one (1) million gallons of water
Only prequalified manufacturers will be considered when awarding the Bid.
Potassium Permanganate
The Potassium Permanganate supplied shall be free flowing CAIROX®
Standards and Specifications
The Potassium Permanganate provided shall be certified by the National Sanitation Foundation (NSF) to NSF/ANSI Standard 60: Drinking Water Treatment Chemicals – Health Effects.
Free-Flowing Grade meets: AWWA Standard B603-16: Permanganates
Formula
KMnO4
Formula Weight
158.0 g/mol
Form
Granular Crystalline
Specific Gravity
Solid, 2.703 g/cm3; 3% Solution: 1.020 g/mL by weight, 20°C / 4°C
Bulk Density
Approximately 100 LB/ft3
Decomposition may start at 150°C / 302°F
Crystals or granules are dark purple with a metallic sheen, sometimes with a dark bronze-like appearance. Potassium permanganate has a sweetish, astringent taste and is odorless.
Assay
Guaranteed 97% KMnO4
Particle Size
20% Maximum retained on #425 micron (formerly #40 U.S. Standard Sieve)
7% Maximum through #75 micron (formerly #200 U.S. Standard Sieve)
Liquid Chlorine
Chlorine Specifications
All liquid chlorine and containers supplied by this bid shall conform fully to AWWA B301-18, and shall be certified under ANSI/NSF Standards 60 or 61 by an agency recognized by the Texas Commission on Environmental Quality (TCEQ).
The liquid chlorine supplied shall be standard liquid chlorine for use as a disinfectant for water and wastewater treatment. The chlorine shall be 99.5% pure by volume, as obtained from vaporized liquid chlorine.
The City may require that a sample of liquid chlorine be tested to determine the accuracy of the bidders stated purity. Analysis of the sample shall be performed in a laboratory to be selected by the City. If the sample purity is less than the stated purity, the cost of the analysis shall be paid by the Bidder.
Affidavit
Each bid shall be accompanied by an affidavit stating the purity of the product to be provided and its suitability for the intended uses of the City of Ennis.
Safety Requirements/Training
The Contractor shall employ only handling procedures which conform fully to the most current safety guidelines promulgated by the Chlorine Institute, Inc.
All chlorine containers will be carefully examined upon receipt. Any containers which exhibit evidence of leakage, structural damage, corrosion, metal fatigue, improper handling or filling, excessive layers of loose and peeling paint, or insufficient maintenance shall be rejected and ordered removed from the site. Any containers arriving with a pressure exceeding the vapor pressure of the liquid chlorine shall be rejected. All containers supplied under this Contract shall be maintained in such a manner as not to subject those persons working near them to an undue hazard.
All valves shall be clean, free of dirt, and able to be operated by the use of conventional tools designed for that purpose. Any containers having valves which may not be operated by the use of conventional tools will be set aside and the supplier ordered to remove them from the site within twenty-four (24) hours. The supplier shall be responsible for any chemical spills that occur during the unloading of the chemical. Any chemical spill must be cleaned up and properly disposed of by the Supplier prior to leaving the treatment facility.
The net weight and tare weight of each container shall be affixed to each container in a secure manner. Successful Bidder shall provide a safety training seminar for all employees at the Water and Wastewater Treatment facilities, if so, requested by the City. The training shall include cylinder handling, safety procedures, and demonstrations of the proper use of emergency repair kit and self-contained breathing apparatus. Training shall be provided by qualified personnel with actual chlorine emergency experience. All training shall be scheduled at the convenience of the City.
Emergency Response Crew
It is required that each bidder state ‘yes’ or ‘no’ with regard to whether it will provide the City of Ennis with an appropriately trained emergency response crew and vehicle fully-equipped with all necessary container repair kits and self-contained breathing apparatus (SCBA) to properly respond to an emergency arising from uncontrolled discharge of the material provided. Please note your ability or inability to provide this in the ‘Exceptions’ portion of this Bid.
The Bidder shall state what emergency response crew will be used and will provide a separate emergency telephone list. The emergency response crew must be capable of responding to an emergency within two (2) hours of notification that an emergency exists. The Bidder shall state that the assigned emergency crew will be provided at no cost, or if this is not the case, the cost to be charged for such emergency responses shall be stated in the ‘Exceptions’ portion of this Bid.
Bacteria, Enzymes & Fungi Supplement
Product used to buffer and supplement waste stream and biologic mass, as well as, solids reduction and remediation in stormwater holding areas.
Product must come in 100-LB barrels, CFU’s must multiply rapidly upon moisture contact.
Any product considered shall prequalify by means of extensive plant trials, which will be used to determine suitability and overall cost effectiveness. The Supplier shall bear all costs for any trial.
For any product that is delivered in totes or barrels the bid must include a statement that the empty containers will be picked up and disposed of by the Supplier.
Liquid Sulfur Dioxide
Chemical Specifications
All Sulfur Dioxide delivered shall conform to AWWA Standard B512-15: Sulfur Dioxide. Product shall be free of moisture, contaminants, or any other deleterious materials that could clog valves, rotameters, or other feed equipment.
Handling and Safety
One hundred and fifty (150) pound cylinders shall be delivered and unloaded by the Supplier. All regulations governing the transport and handling shall be followed, where required. Any cylinders showing evidence of leakage, damage, or corrosion will rejected. Cylinders shall be shipped with valve protection hoods in place. All cylinders must be equipped with standard container valves and fusible metal plugs.
Defoaming Agent
Product shall be a 100% active synthetic foam control additive that allows regulation and elimination of biologically-generated foam in activated sludge, BNR/ENR, and MBR wastewater treatment processes. The product shall also control foam/frothing in aerobic or anaerobic sludge digestion, and will not contain mineral oil, silicones, nitrogen, or phosphorus in BNR/ENR processes.
Any product considered shall prequalify by means of extensive plant trials, which will be used to determine suitability and overall cost effectiveness. The Supplier shall bear all costs for any trial.
Granular Oxygen Bio-stimulant Sludge Digester
Any product considered for this application shall meet or exceed the following requirements:
Odor Neutralizer
Shall be Ozomatic or pre-qualified equal. Any product considered for this application shall meet or exceed the following requirements:
Sludge Dewatering Polymer
The wastewater polymer for sludge dewatering shall be capable of effective conditioning of difficult municipal wastewater sludge and of performing over a wide ranger pf pH (5.0 to 11.0). Any product considered shall prequalify by means of extensive plant trials, which will be used to determine suitability and overall cost effectiveness.
Only cationic emulsion polymers shall be considered. The polymer, based upon active operating data, shall meet the following specifications:
Testing Requirement: All bidders shall be required to arrange and participate in a on-site polymer jar test with City staff prior to award. Bidders are responsible for contacting the City to schedule the required testing appointment and providing all polymer samples necessary to conduct the test. The test will be used to evaluate the polymer's performance with the City's existing sludge and dewatering equipment. Failure to complete the required testing shall result in the bid being deemed non-responsive and removed from further consideration.
Sodium Hypochlorite 12.5%
Product used for additional or auxiliary disinfection and H2S control during Belt Filter Press runs.
For any product that is delivered in totes or barrels the bid must include a statement that the empty containers will be picked up and disposed of by the supplier.
Wastewater Specific Bacteria
Any product considered for this application shall meet or exceed the following requirements:
Sludge Hauling and Disposal Services
The City will be accepting bids from qualified contractors to furnish all labor and equipment necessary for the hauling and disposal of sludge cake.
The Oak Grove Wastewater Treatment Plant produces an average of approximately 130 tons of belt-pressed wastewater treatment plant sludge per month. The sludge has a solids content between 18% and 23%. Percent solid values are approximate and may vary.
The City does not have storage capabilities for the sludge, and therefore, will have to load sludge containers directly from the belt press. The Contractor will need to either:
Operations of belt presses will normally occur Monday through Friday, during normal business hours.
The successful Bidder shall make pick-ups with sufficient frequency to assure that no sludge back-ups occur at the WWTP. Pickup shall be made Monday through Friday, from 7:00 AM to 3:00 PM, local time. The Wastewater Treatment Plant Foreman, or his designee, shall determine if the sludge back-up has occurred, and when such back-ups shall cause adverse effects to the treatment process. In such cases, the Plant Foreman, or his designee, shall notify the successful Bidder of such a condition and the successful Bidder must respond and dispatch an appropriate number of vehicles within 24 hours of notification. Failure to respond will result in the City taking appropriate actions to comply with its Federal and State discharge permit, which may include, but not be limited to, hiring alternative transportation and disposal services and back charging the successful Bidder’s account.
Removal and disposal of all sludge will be in accordance with the Texas Commission on Environmental Quality (TCEQ) rules and regulations. Sludge produced by the City is Class B Sludge and can be disposed of at a landfill disposal site.
All paperwork (manifests, invoices, profiles, etc.) shall be supplied to the City in a timely manner to enable compliance with EPA, TCEQ, and local requirements. All rented equipment (20 cu. yd. dumpsters) will be properly maintained to be safely used, operated, and transported.
CCTV Camera Inspections/Surveys
The City will be accepting bids from qualified contractors to furnish all labor and equipment necessary for performing inspection services on wastewater infrastructure. Cleaning of all pipe to be inspected will be cleaned by City of Ennis personnel. CCTV Inspection Services shall include the use of special equipment that advances within a subsurface pipe in order to gather video or visual data in real-time, and to obtain an accurate understanding of the conditions of pipes.
Use power winches, powered rewinds, tractors, or other devices that do not obstruct camera view or interfere with proper documentation of sewer conditions to move camera through sewer.
The City will be accepting bids from qualified contractors to furnish all labor, equipment, tools, calibration standards, replacement parts required for routine preventive maintenance, and documentation necessary to perform calibration, certification, and preventive maintenance on the following laboratory and on-line instrumentation located at the Ennis Water Treatment Plant.
Hach 1720E Turbidimeters (6)Perform semi-annual preventive maintenance including:
Perform semi-annual preventive maintenance including:
Perform semi-annual preventive maintenance including:
Perform semi-annual preventive maintenance including:
Perform semi-annual preventive maintenance including:
Perform semi-annual preventive maintenance including:
Perform semi-annual preventive maintenance including:
Perform preventive maintenance including:
Perform semi-annual preventive maintenance including:
The contract shall be for a one (1) year term. Preventive maintenance and calibration services shall be performed on a semi-annual basis unless otherwise specified. All work shall be performed on-site at the City of Ennis Water Treatment Plant. The successful bidder shall provide calibration reports, certifications, and service documentation for each instrument serviced.
| Bid Release Date: | July 19, 2026 |
| Deadline for Submittal of Questions: | August 7, 2026, 5:00pm |
| Sealed Bids Due to the City: | August 12, 2026, 1:00pm |
| Publication Date 1: | 07/19/2026 |
| Publication Date 2: | 07/26/2026 |
*No Pre-Bid Meeting will take place. However, it is strongly encouraged that potential proposers should familiarize themselves with the locations and proposal requirements prior to submission of a bid.
Funds for payment have been provided through the City budget approved by the Ennis City Commission. Any anticipated orders or other obligations that may arise past the end of the current City fiscal year will be subjected to budget approval.
Bids shall not be altered or amended after the time of opening. Any alterations made before opening occurs must be initialed by the Proposer or his/her authorized agent. No bid may be withdrawn after opening without approval and based upon the submission of a written and acceptable reason.
Term of Contract and Option to Extend
Any contract resulting from this ITB shall be effective for one (1) year, with the option to renew for up to three (3) additional years from the date of award. Contract renewal will be subject to the availability of funds and at the sole discretion of the City, on an annual basis.
Delivery of Products and/or Services
Miscellaneous
Financial Responsibility Provisions
This Bid, when properly accepted by the City, along with the City’s standard terms and conditions shall constitute a binding contract between the successful Proposer and the City. The City may delay acceptance of bids for thirty (30) days from the date of opening. No additional terms will apply or become a part of this Contract except for Change Orders that are approved by the City.
No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the Contract. All Change Orders must be approved in writing by the City.
Bid prices must be firm for the duration of the contract. The City is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; do not include tax in the Bid. Unit price should reflect all charges, including transportation or freight costs. Proposer shall bid Unit Price on quantity specified, extend, and show total. In case of errors in extension, UNIT prices shall govern. Proposals subject to unlimited price increases will not be considered. Successful proposers shall be required to provide a W-9 Taxpayer Identification Number and Certification.
If during the term of the Contract, the successful Proposer’s net prices to other customers for services provided hereunder are reduced below the contracted price, the successful Proposer understands and agrees that the price reduction shall be extended to the City. The City shall not be required to request the price reduction.
All delivery charges are to be included in the Bid Price.
The Proposer shall not offer/accept gifts or anything of value, nor enter into any business arrangement with any employee, official, or agent of the City.
Exceptions and substitutions to the specifications shall not be considered.
Bids must comply with all federal, state, and local laws concerning types of products specified.
The design, strength, and quality of materials must conform to the highest standards of manufacturing practice.
A prospective proposer must affirmatively demonstrate responsibility and must meet the following requirements:
The City may request clarification or other information sufficient to determine proposer’s ability to meet these minimum standards listed above. Failure to respond to such requests shall be cause for removal from consideration.
Proposer shall provide with this bid, all documentation required by this Specification. Failure to provide information specifically requested may result in rejection of the bid. If items being proposed are of a vehicle or equipment nature, the Vendor shall complete all title paperwork and provide a complete set of repair manuals for each different type of vehicle or equipment.
This Contract shall remain in effect until the end of the term of the Contract, until acceptance of performance or services ordered or until terminated by either party with thirty (30) days written notice to the other party. However, the successful Proposer must state the reasons for such termination.
The City reserves the right to enforce the performance of this Contract in any manner prescribed by law or deemed to be in the best interest of the City in the event the successful Proposer defaults on this Contract. Default includes:
No party shall be in default under the Contract until notice of the alleged failure of the party to perform has been given in writing and until the party has been given a reasonable time to cure the alleged failure (such reasonable time to be determined based on the alleged nature of the alleged failure, but in no event more than 30 days after written notice of the alleged failure has been given). If the successful Proposer fails to cure the alleged failure to perform with the time indicated in the written notice from the City, then the City may terminate the Contract.
Any notice required by this Contract (or required by law at the address so provided) to be given to any party shall be deemed to have been received when personally delivered or 72 hours after such written notice has been deposited in the mail in Ennis, Texas by Registered or by Certified Mail with sufficient postage affixed thereto, addressed to the party at the address so provided.
A purchase order shall be generated by the City to the successful Proposer. The purchase order number must appear on all itemized invoices. The City will not be held responsible for any orders placed/delivered without a valid current purchase order number.
Each Invoice shall be numbered and shall show
Payment will be made upon receipt and acceptance by the City of the item(s) ordered and receipt of a valid invoice. The City’s standard payment terms are net 30, i.e. payment is due in thirty (30) days.
Items, if any, supplied under this Contract shall be subject to the City’s approval. Items found defective or not meeting specifications shall be picked up and replaced by the successful Proposer at the next service date, at no expense to the City. If the item(s) is not picked up within one (1) week after notification, the item(s) may be removed at the Owner’s expense at the discretion of the City.
Services and supplies under this Contract shall be subject to the City’s approval. Services or supplies found defective or not meeting specifications shall be promptly corrected at no expense to the City.
The successful Bidder shall warrant that all items/services shall conform to the Specifications.
When requested by the City, proposers are required to provide technical brochures or pre-published literature sufficient to verify that your products and/or services meet or exceed these Specifications. Failure to include supporting information specifically requested may be cause for rejection of the Bid.
This Agreement will be governed and construed according to the Laws of the State of Texas. This Agreement is performable in Ennis, Texas. Venue for actions arising under this Agreement in federal courts shall lie exclusively in the Northern District of Texas, Dallas Division, and for State courts shall lie exclusively in Ellis County, Texas.
The successful Proposer shall comply with all applicable provisions of regulations of the U.S. Department of Commerce (Part A of Subtitle 15 or the Code of Federal Regulations) issued pursuant to the Civil Rights Act of 1964, in regard to nondiscrimination in employment because of race, religion, color, sex, handicap, or national origin. The Proposer shall comply with all applicable Federal, State, and local laws, rules, and regulations concerning equal opportunity employment.
The successful Proposer shall not sell, assign, transfer, or convey this Contract, in whole or in part.
The apparent silence of specifications, terms, and conditions to any detail, or to the apparent omission of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. Interpretations of these specifications shall be made on the basis of this Statement.
Required when stated in ITB.
Required when stated in ITB.
The responders to any inquiry or bid request shall state any restrictions on the use of data contained in their responses. Proprietary information will be handled in accordance with applicable state and federal laws, regulations, and policy of this jurisdiction.
Texas State Law requires that the City give preference to Texas Resident Proposers at an amount that a Texas Resident Proposer would be required to underbid a Nonresident Proposer in order to obtain a comparable contract in the State in which the Nonresident’s principal place of business is located. Preferences may or may not apply, but will be enforced as prescribed in Texas Government Code Chapter 2252, Subchapter A. Proposers must certify that they are resident or nonresident in order to meet specifications. Failure to do so on the provided response forms will disqualify that Proposer. Certification is included in the Proposal Affidavit to follow.
The awarded vendor shall not subcontract without the written approval of the City.
The successful Proposer is and shall be deemed an independent contractor of the City. The Contract shall not be deemed as creating a joint venture between the parties.
The following is only valid in Invitations to Bid where in-person submittal or hard copies will be considered for this ITB.
In case of inclement weather or any other unforeseen event causing the City to close for business on the date a bid/proposal submission deadline, the bid closing will automatically be postponed until the next business day the City is open. If inclement weather conditions or any other unforeseen event causes delays in carrier service operations, the City may issue an addendum to all known vendors interested in the project to extend the deadline. It will be the responsibility of the vendor to notify the City of their interest in the project if these conditions are impacting their ability to turn in a submission within the stated deadline. The City reserves the right to make the final judgement call to extend the deadline.
The City acknowledges the existence of interlocal agreements with other government entities and is committed to fostering collaborative efforts to streamline procurement processes. The City recognizes the benefits of piggybacking on contracts that have been competitively solicited and awarded by other jurisdictions. In accordance with applicable laws and regulations, The City of Ennis hereby provides explicit consent to piggyback on existing contracts with your company, subject to the terms and conditions outlined in the respective interlocal agreements and with the written approval of your organization as the vendor.
Please Upload your Proposal without ANY cost information here. Proposal shall be formatted in the manner required by this RFP. If cost information is contained within your proposal it may be grounds for the City to deem you non-responsive for failure to properly submit your proposal.
Upload your cost information here separately from the rest of your proposal.
To the extent this Agreement constitutes a contract for goods or services for which a written verification is required under Section 2274.002, Texas Government Code, as amended, Consultant hereby verifies that it and its parent company, wholly- or majority- owned subsidiaries, and other affiliates, if any, do not boycott energy companies and, will not boycott energy companies during the term of this Contract. The foregoing verification is made solely to comply with Section 2274.002, Texas Government Code, as amended, to the extent Section 2274.002, Texas Government Code does not contravene applicable Texas or federal law. As used in the foregoing verification, “boycott energy companies” shall have the meaning assigned to the term “boycott energy company” in Section 809.001, Texas Government Code. Consultant understands “affiliate” to mean an entity that controls, is controlled by, or is under common control with the Underwriter and exists to make a profit.
To the extent this Agreement constitutes a contract for the purchase of goods or services having a value of at least $100,000 that is paid wholly or partly from public funds for which a written verification is required under Section 2274.002, Texas Government Code, as amended, Consultant hereby verifies that it and its parent company, wholly- or majority- owned subsidiaries, and other affiliates, if any,
The foregoing verification is made solely to comply with Section 2274.002, Texas Government Code, as amended, to the extent Section 2274.002, Texas Government Code does not contravene applicable Texas or federal law. As used in the foregoing verification, “discriminate against a firearm entity or firearm trade association” shall have the meaning assigned to such term in Section 2274.001(3), Texas Government Code. Consultant understands “affiliate” to mean an entity that controls, is controlled by, or is under common control with the Underwriter and exists to make a profit.
To the extent this Agreement constitutes a contract for goods or services for which a written verification is required under Sections 2252.151-.154 Texas Government Code, Consultant hereby certifies that it and its parent company, wholly- or majority- owned subsidiaries, and other affiliates, if any, is not a company identified on the Texas Comptroller’s list of companies known to have contracts with, or provide supplies or services to, a foreign organization designated as a Foreign Terrorist Organization by the U.S. Secretary of State under federal law.
To the extent this Agreement constitutes a contract for goods or services for which a written verification is required under Sections 2271.001-002 Texas Government Code, Consultant and its parent company, wholly- or majority- owned subsidiaries, and other affiliates, if any, further certifies and verifies that it does not boycott Israel, and agrees that it will not boycott Israel during the term of this Contract. For purposes of this Contract, the term “boycott” shall mean and include terminating business activities or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory. (Tex. Gov’t Code §§ 2270.001-.002, 808.001-.006, .051-.057, .101-.102)
The foregoing certification is made solely to comply with Chapter 2271, Texas Government Code, as amended, to the extent the applicable provision in Chapter 2271.001, Texas Government Code does not contravene applicable Texas or federal law. As used in the foregoing verification, “boycott Israel” shall have the meaning assigned to such term in Section 808.001(1), Texas Government Code. Consultant understands “affiliate” to mean an entity that controls, is controlled by, or is under common control with the Underwriter and exists to make a profit.
Consultant hereby certifies that it will not be granted direct or remote access to, or control of, critical infrastructure, as defined by Section 2275.0101(2), Texas Government Code, in this State, excluding access specifically allowed by the governmental entity for product warranty and support purposes; and is not owned by or the majority of stocks or other ownership interest of the company is held or controlled by: (i) individuals who are citizens of China, Iran, North Korea, Russia or a designated country; or (ii) a company or other entity, including a government entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia or a designated country; or headquartered in China, Iran, North Korea, Russia or a designated country. Regardless of whether the company’s or its parent company’s securities are publicly traded; or the company or its parent company is listed on the New York Stock Exchange as: a Chinese, Iranian, North Korean or Russian company; or a company of a designated country. “Cybersecurity” means” the measures taken to protect a computer, computer network, computer system, or other technology infrastructure against unauthorized use or access, as defined in Section 2275.010(3).
The foregoing certification is made solely to comply with Chapter 2275, Texas Government Code, as amended.
Please download the below documents, complete, and upload.
Please provide documentation showing that you have submitted Form 1295 with the Texas Ethics Commission.
For any additional information requested or required by any of your provided answers please upload that additional documentation here.
Proposer confirms their authority (and has uploaded necessary documentation proving such) to execute this Proposal in its entirety as submitted and enter into a contract on behalf of the Company Name stated in said Proposal.
Do you wish to utilize the electronic pricing table for this project? This does not prevent the proposer from submitting a breakdown of their costs if required.
Do you wish to separate the main proposal and the cost proposal into two separate documents and have them provided separately from one another
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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