Notice of Intent to Award Single Source Procurement: Hotel Accommodations and Conference Services for FLDOE Civics Professional Learning Event – Jacksonville, Florida

Brief Description:
The Putnam County School District and the North East Florida Educational Consortium (NEFEC) are seeking to utilize hotel accommodations, meeting space, and related conference services for the FLDOE Civics Professional Learning Event scheduled for June 17–18, 2026, in Jacksonville, Florida. Services include guest room accommodations, meeting and function space, event setup, and related hospitality support services necessary for program operations and attendee participation.

Estimated Value:
$3,850.00

Term (Years):
1

Vendor:
Aloft Jacksonville Tapestry Park

Justification:
The selected vendor provides integrated lodging accommodations, meeting space, and related conference support services necessary to support the operational requirements of the FLDOE Civics Professional Learning Event. The venue provides the required meeting room configurations, lodging availability, event support services, and scheduling accommodations needed for the program dates and participant coordination. Utilizing a single venue for lodging and conference operations is in the best operational interest of the District and NEFEC to ensure continuity of services, efficient event management, and centralized attendee accommodations.

Background

Reference #: SGS #054-331-2614

Subject: Notice of Intent to Award Single Source Procurement: Hotel Accommodations and Conference Services for FLDOE Civics Professional Learning Event – Jacksonville, Florida

Putnam County School District intends to award a procurement as a Single Source Procurement in accordance with its Policy 450.03, and State of Florida Statute 287.057 (3) (c).  Any responses received in reference to this Notice will be for the sole purpose of determining whether a competitive procurement is in the best interest of the Authority.  This is not a solicitation, and there is not a solicitation available.

 A Single Source Procurement is a purchase that is directed to one (1) source because of standardization, warranty, or other factors, which for justifiable reasons, is found to be most advantageous for the Putnam County School District, even though other competitive sources may be available.  A Single Source Procurement is a non-competitive procurement method.

 All are encouraged to notify the Purchasing Agent (Agent), stating their company/agency name, address, contact name, contact email, and a statement regarding their capability to provide the requested goods or services.  All responses must be in writing, submitted electronically via the e-Procurement Platform ("Platform"), by 8:00 am on Wednesday, May 27, 2026.

Procurement details are listed herein.

Project Details

• Reference ID: SGS #054-331-2614
• Department: NEFEC
• Department Head: Patrick Wnek (Executive Director)

Submission Requirements

• Response from Vendor —
  1. A statement regarding their capability to provide the requested goods or services.
  2. Distributors and re-sellers are highly encouraged to include a statement from the product manufacturer stating that they are authorized to sell the product. 
  3. Any other relevant information.