Recognized Travel and Development Soccer Program

The City of Coral Springs, FL , is soliciting sealed responses for Recognized Travel and Development Soccer Program. Responses are to be submitted via the City's eProcurement Portal via https://procurement.opengov.com/portal/coralsprings PRIOR TO 2:00 pm on Wednesday, April 15, 2026. Late responses will not be accepted.

Project work includes the services of a fully qualified and experienced organization or individual to design, implement, and manage a recognized travel and development soccer program serving youth and adult participants.

Background

The City of Coral Springs, Florida was incorporated on July 10, 1963, and is located in northwestern Broward County, FL. It encompasses 23.94 square miles and has a population of over 134,000, making it the fifth largest city in Broward County and the 16^th largest in the State of Florida. Known as the "The City in the Country", Coral Springs has become a premier South Florida community, known for its abundant parks, quality schools, numerous athletic programs, and attractive neighborhoods.

The City of Coral Springs is the first local government in the nation to receive the coveted Malcolm Baldrige National Quality Award, a Presidential honor that recognizes U.S. companies for organizational performance excellence. As a two-time Florida Governor’s Sterling Award winner, Coral Springs has achieved national recognition as a leader in government management, including Money Magazine’s Best Places to Live, 100 Best Communities for Young People by America’s Promise, and a recipient of the ICMA Center for Performance Measurement Certificate of Excellence.

The City of Coral Springs continues to receive the highest bond rating, “AAA”, by all three rating agencies on Wall Street. Our solid overall financial position, effective long-range planning, and prudent management policies truly make Coral Springs the premier community in which to live, work, and raise a family.

Project Details

• Reference ID: 26-A-223
• Department: Procurement
• Department Head: Miguel Machuca (Purchasing Manager)

Important Dates

• Questions Due: 2026-04-08T21:00:00.000Z

Evaluation Criteria

• Staff Quality, Qualifications, and Experience (30 pts) —

  Proposers shall clearly describe the scope of services proposed, including a detailed explanation of their overall approach, methodology, and work plan for delivering the Recognized Travel and Development Soccer Program. 

  Proposers must include a brief narrative explaining why their proposed approach and work plan are the most effective and beneficial to the City of Coral Springs. This explanation should address the proposer’s ability to deliver high-quality programming, ensure participant safety, promote player development, maintain operational efficiency, and demonstrate a proven track record of successful program implementation.

  This section of the Proposal should briefly introduce and give a description of the organization, including the size, range of activities, etc. Particular emphasis should be given as to how the organization’s experience and expertise in the area of providing a Recognized Travel and Development Soccer Program may be brought to bear on the proposed work. Describe the organization’s experience and provide a list and description of travel and development soccer program.

  Also, identify key personnel roles and responsibilities along with an organizational chart. Resumes of key personnel should be provided with emphasis being given to their training, skills, relevant qualifications, certifications, and experience in managing a comparable travel and development soccer program. 

  Organizational experience delivering comparable programs for other municipalities or similar entities.

  Provide a minimum of two (2) references of similar size and scope that were satisfactorily performed within the last three (3) years, governmental references are preferred. 

  For each engagement provide a completed Reference Verification Form from the companies or governmental agencies that the services were provided to.

• Transitioning and Branding (10 pts) —

  Proposers must clearly demonstrate how their organization will incorporate the City’s name and identity into all aspects of the travel soccer program to ensure it is immediately recognizable as a City-based program and reflective of the highest standards of quality, professionalism, and community pride.

  Proposers shall also clearly state their commitment to which option or options they would collaborate with the City in regards to branding and program identity.  Additionally, proposers must include a transition plan to transferring the name and branding to the City or a third party in the event the proposer is selected and in the future loses their status as a recognized program.

• Program Design for Competitive and Developmental Soccer Program (15 pts) —

  Proposers shall provide a detailed description of their proposed program design for a Recognized Travel Soccer Program. The proposal should clearly demonstrate how each tier is structured to meet the needs of participants at varying skill levels and ages, while supporting long-term player development and program sustainability.  Please highlight which leagues your organization is a part of for competitive play.  Please refer to pyramid in Exhibit A. If there are comparable leagues in which you participate, provide information for consideration.

  The program design should address, at a minimum: player evaluation and placement processes; coaching philosophy and curriculum; practice and game schedules; league and tournament participation; progression pathways between program tiers; and methods for ensuring consistency, quality, and safety across all levels. 

  Proposers should explain how their tiered program model will maximize participation, promote skill development, and provide a positive and inclusive experience for both youth and adult participants, while aligning with the goals and expectations of the City of Coral Springs.

• Innovation and Community Engagement (10 pts) —

  Proposers shall describe innovative strategies, tools, or methodologies they will implement to enhance program delivery, participant experience, and overall program effectiveness. This may include, but is not limited to, the use of technology, unique training methodologies, partnerships, or creative programming approaches that differentiate the proposer’s services.

  Proposers shall also outline their approach to community engagement, including strategies to promote participation, foster inclusion and diversity, build positive relationships with participants and families, and collaborate with local schools, organizations, and community stakeholders. 

  Proposals will be evaluated on the proposer’s ability to demonstrate meaningful community impact, responsiveness to community needs, and alignment with the City of Coral Springs community-building goals.

• Communication (20 pts) —

  Proposers shall clearly describe their communication strategies and protocols for effectively coordinating with the City, participants, parents/guardians, coaches, officials, and other stakeholders. The proposal should outline methods for disseminating timely and accurate information regarding program schedules, registrations, policies, changes, and emergency notifications.

  Proposers should also address their approach to customer service, issue resolution, and feedback management, including processes for handling inquiries, complaints, and conflict resolution. Proposals will be evaluated on the clarity, consistency, responsiveness, and effectiveness of the proposer’s communication practices, as well as their ability to maintain transparency, professionalism, and positive stakeholder relationships throughout the duration of the Recognized Travel and Development Soccer Program.

• Financials and Value (10 pts) —

  Proposers shall submit a detailed financial proposal that clearly outlines all costs, fees, revenue-sharing structures, and pricing associated with the delivery of a Recognized Travel and Development Soccer Program. The proposal should demonstrate financial transparency, cost-effectiveness, and long-term sustainability of the program.

  Proposals will be evaluated based on overall value to the City of Coral Springs, including the reasonableness of proposed fees, affordability for participants, financial stability of the proposer, and the proposer’s ability to deliver high-quality services while maximizing benefits to the community. Consideration will also be given to innovative pricing models, scholarships or financial assistance options, and cost-control measures that support equitable access and fiscal responsibility.

• Local Preference (5 pts) —

  In accordance with section 2-302 and 2-307 of the City of Coral Springs Purchasing and Procurement Code a proposer with a physical business location within the municipal boundaries of Coral Springs, Florida shall be granted a preference in the amount of five (5) points with submission of a valid City of Coral Springs business tax license.

   

  The Local Preference form as well as the City of Coral Business Tax License must be received by the City at the Time bids are due in order to qualify for the points.

• Final Voting (5 pts) —

  For the interview process. the Evaluation Committee will score based on the overall value of the Proposer’s response. The Evaluation Committee will score responses from “1” being the highest ranked proposer, “2” for the second highest ranked proposer, and so on, for the total number of responses under consideration. The Proposer with lowest combined score will be deemed as the highest ranked proposer.

Submission Requirements

• Proposal Requirements (required) —

  Upload your completed proposal per Section III. of attached solicitation

  
   

   

• Offeror's Certification (required) —

  Please download the below documents, complete, and upload.

  This form is to be notarized.

• Certified Resolution (required) —

  Please download the below documents, complete, and upload.

• Non-Collusive Affidavit (required) —

  Please download the below documents, complete, and upload.

  This form is to be notarized.

• Foreign (Non-Florida) Corporation Form (If Applicable) —

  Please download the below documents, complete, and upload if applicable.

• Qualification Statement (required) —

  Please download the below documents, complete, and upload.

  This form is to be notarized.

• Vendor Reference Verification Form (required) —

  Please download the below documents, complete, and upload completed form for each reference provided.

• Drug-Free Workplace Certification (required) —

  Please download the below documents, complete, and upload.

• Certification Pursuant to Florida Statute §287.135 (required) —

  Please download the below documents, complete, and upload.

• Affidavit of Compliance (required) —

  Please download the below documents, complete, and upload.

  This form is to be notarized.

• Cone of Silence Affidavit (required) —

  Please download the below documents, complete, and upload.

  This form is to be notarized.

• Trade Secret Affidavit (If Applicable) —

  Please download the below documents, complete, and upload if applicable.

• Local Preference Affidavit (If Applicable) —

  Please download the below documents, complete, and upload if applicable.  

  Submission of a valid City of Coral Springs business tax license is to be included in order to qualify for local preference.

  This form is to be notarized.

• Certificates of Insurance (required) —

  Upload Copy of Certificates of Insurance

• E-Verify Registration (required) —

  Upload copy proof of E-Verify Registration.

• Bidder Pricing Certification Form (required) —

  Upload completed Bidder Pricing Certification Form.  Form is included in the solicitation document attached.

  The form should be notarized to be accepted. 

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

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Questions & Answers