West Chester University, Chester County - Request for Proposals for Full-Service Print, Mail, and Distribution Service Contractor

Purpose This Request for Proposals (RFP) provides interested offerors with sufficient information to prepare and submit proposals for consideration by Pennsylvania’s State System of Higher Education (hereinafter State System) to provide a contactor to provide a full-service print, mail, and distribution service of the West Chester University Magazine. The magazine will have three issues a year, 60,000 copies per issue, on behalf of West Chester University of PA (hereinafter WCU, State System, or University). I.2 Issuing Office This RFP is being issued by the Issuing Office listed below. The Issuing Office is the sole point of contact for this RFP. Please refer all inquiries to: Christopher Harper Bill Smith Purchasing Agent Assistant Purchasing Manager West Chester University of PA West Chester University of PA 610-436-2274 610-436-2604 charper@wcupa.edu wsmith2@wcupa.eduAll questions and clarifications shall be submitted to the issuing office via the “Ask a Question” feature in PennBid only. From the Publication Date of this RFP until a determination is made regarding the selection of a proposal, all contacts concerning this RFP and only information supplied by the Issuing Office via the PennBid Portal, including responses to questions regarding the RFP, should be used in preparing proposals. All other contacts or information received regarding the subject prior to the release of this RFP should be disregarded in preparing responses. Any violation of this condition is cause for the State System to reject an offeror’s proposal. If it is later discovered that any violations have occurred, the State System may reject the proposal and terminate the awarded contract. I.3 Calendar of EventsDescription Date Publication Date May 18th, 2026 Sample request for an issue of WCU’S magazine due date. May 22nd, 2026; 11:00 AM EPT Deadline for Questions June 1st, 2026; 11:00 AM EPT Amendment Issued (Questions/Answers) June 5th, 2026 Offeror Magazine Sample Due Date June 16th, 2026 Submission Date/Time June 18th, 2026; 11:00 AM EPT Award TBD Services Start Upon execution of contract

Commodity Codes

• Commodity Codes: UNSPSC 4510 Printing and publishing equipment UNSPSC 7810 Mail and cargo transport UNSPSC 801418 Mailing services

Events & Timeline

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Public Notices

Name Type # Files Requirement Instructions Actions Bidder shall acknowledge all addenda by entering Addendum No. and Date, if none enter "None" Data Type: Text N/A Required

Attachments

• RFP_WCU05808262274_-_Appendix_C_-_Contract_Exceptions.pdf
• Pricing_Section__BT-37QV_
• RFP_WCU0508262274_-_Appendix_A_-__Technical_Submittal_Response.pdf
• RFP_WCU0508262247_-_Appendix_B_-_Trade_Secret__Confidential_Information_Notice.pdf
• RFP_WCU0508262274_-_Full-Service_Print__Mail__and_Distribution_Service_Contractor.pdf