EXHIBIT SPACE AT 2025 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS & AUTOMATION

NOTICE OF INTENT TO SOLE SOURCE
Exhibit Space at 2025 IEEE International Conference on Robotics & Automation

Announcement Type: Special Notice
Announcement Number: NIST-NOI-25-730111
Subject: Exhibit Space at 2025 IEEE International Conference on Robotics & Automation

Introduction
This is a notice of intent, not a request for a quotation. A solicitation document will not be issued and quotations will not be requested.

Purpose
The National Institute of Standards and Technology (NIST) intends to negotiate a firm-fixed priced purchase order on a sole source basis with the Institute of Electrical and Electronics Engineers, Inc. (IEEE), UEI:  WV5SKY8MTFU1, located at 445 Hoes Lane, Piscataway, NJ 08854. The purchase order will be for booth rental and associated support in the exhibit hall at the 2025 IEEE International Conference on Robotics and Automation.

Authority
This acquisition is being conducted under the authority of FAR Subpart 13.106(b)(1) allowing the Contracting Officer (CO) to solicit from one source. The North American Industry Classification System (NAICS) code for this acquisition is 561920 – Convention and Trade Show Organizers with a size standard of $20 Million.

Description
The contractor shall provide one 400 square foot island exhibit booth for NIST use at the 2025 IEEE International Conference on Robotics and Automation taking place in Atlanta, Georgia from May 19 – 23, 2025. Booth rental shall come with access to a post-conference delegate list,  eight exhibitor personnel passes, access to WiFi internet in the exhibit hall, and listing in the conference exhibit director and conference mobile app.
 

Sole Source Determination
The sole source determination is based on the following:
 

The National Institute of Standards and Technology (NIST) mission is to promote U.S. innovation and industrial competitiveness by advancing measurement science, standards, and technology in ways that enhance economic security and improve quality of life. In support of this mission, NIST regularly hosts exhibit booths at scientific meetings and tradeshows to provide information and for recruitment purposes.

NIST will be in attendance at the 2025 IEEE International Conference on Robotics and Automation and requires exhibit booth space to provide information and for recruitment purposes. The conference only allows exhibit rentals directly through its organizer, IEEE. Therefore, IEEE is the only capable source.
 

Information for Interested Parties
Interested parties that believe they could satisfy the requirements listed above for NIST may clearly and unambiguously identify their capability to do so in writing by or before the response date for this notice. This notice of intent is not a solicitation.

Any questions regarding this notice must be submitted in writing via email to Ms. Lauren Roller, Contract Specialist, at Lauren.Roller@nist.gov. All responses to this notice of intent must be submitted via email to Lauren.Roller@nist.gov so that they are received no later than October 15, 2024 at 10:00 AM Eastern Time.

Each response should include the following Business Information:

1. Contractor Name, Address,
2. Point of Contact Name, Phone Number, and Email address
3. Contractor DUNS
4. Contractor Business Classification (i.e., small business, 8(a), woman owned, hubZone, veteran owned, etc.) as validated in System for Award Management (SAM). All offerors must register in the SAM located at http://www.sam.gov/portal/SAM/#1
5. Capability Statement