VENUE AND SUPPORT FOR THE 2026 SERGEANT MAJOR OF THE MARINE CORPS SYMPOSIUM

*AMENDMENT 0001*

This notice serves to formally modify the SOW to clarify A/V support by requiring readily available technical support to perform immediate troubleshooting in the event of equipment malfunction, and to establish daily operational hours of approximately 0800 to 1700. Additionally, it adds the option that the vendor MAY provide a guest room block of approximately 85 rooms at no cost to the Government (booked and paid separately by attendees). This change is made to clear confusion regarding the technical requirements and address vendor questions. Quotations are still due 27 May 2026 at 4:00 PM EST.

***

The Regional Contracting Office in Quantico, VA is seeking a vendor to provide conference rooms, audio-visual equipment, and support services for the 2026 Sergeant Major of the Marine Corps Symposium.

The period of performance is 20-24 July 2026.

Key Requirements Include:

• Meeting Spaces:

  • One ballroom for a General Session to accommodate up to 106 people.

  • One ballroom for a Spouse Session to accommodate up to 30 people.

  • Three breakout rooms for approximately 25 people each.

  • An Operations Center for 10 people with specified equipment.

  • One private office and one green room.

• Audio-Visual & Technical Support:

  • Three LCD projectors with necessary connectors and laser pointers.

  • Podiums and microphones (including wireless lavalier) for ballrooms.

  • Reliable LAN and WiFi connectivity in all event spaces.

• Location:

  • The venue must be located within 25 miles of one of the three major airports in the Washington, DC metropolitan area.

• Setup: All spaces and equipment must be fully set up by the afternoon of Monday, 20 July 2026.

Submission Information

Questions Due Date: 26 May 2026 at 4:00 PM (Eastern Time)
Quotations Due Date: 27 May 2026 at 4:00 PM (Eastern Time)

Quotations must be submitted electronically to:

• Contract Specialist: Jesse T. Wise

• Email: jesse.t.wise.mil@usmc.mil

Offers received after the due date and time may be deemed ineligible for award.