Single Source Procurement Notice – Hotel Accommodations, Meeting Space, and Conference Services for FDOE Civics Summer Event

AI Summary

Putnam County School District seeks hotel accommodations, meeting space, and conference services for the FDOE Civics Summer Event in Orlando, FL, July 8-9, 2026. This single source procurement targets The Celeste Hotel Orlando for integrated lodging and event support. Responses due May 27, 2026.

Opportunity details

Solicitation No.: 266995
Type / RFx: Source Sought
Status: open
Level: education
Published Date: May 18, 2026
Due Date: May 27, 2026
NAICS Code: 721110 AI guide
Jurisdiction: Putnam County School District
State: Florida
Agency: Putnam County School District

Description

Brief Description:
The Putnam County School District and the North East Florida Educational Consortium (NEFEC) require hotel accommodations, meeting space, audio/visual services, and related conference support for the FDOE Civics Summer Event on July 8–9, 2026, in Orlando, Florida. Required services include guest rooms, meeting and function space, event setup, and hospitality support for attendees.

Estimated Value:
$10,000.00 (adjust if needed based on final costs)

Term (Years):
1

Vendor:
The Celeste Hotel Orlando, a Tribute Portfolio Hotel by Marriott

Justification:
The selected vendor offers integrated lodging, meeting space, audio/visual support, and conference services to meet the operational needs of the FDOE Civics Summer Event. The District and NEFEC determined that using a single venue for both lodging and conference operations best ensures service continuity, attendee coordination, scheduling efficiency, and effective program management. Based on event dates, room block availability, meeting space, and comprehensive support, this vendor is the most suitable provider.

Background

Reference #: SGS #054-331-2613

Subject: Single Source Procurement Notice – Hotel Accommodations, Meeting Space, and Conference Services for FDOE Civics Summer Event

Putnam County School District intends to award a procurement as a Single Source Procurement in accordance with its Policy 450.03, and State of Florida Statute 287.057 (3) (c). Any responses received in reference to this Notice will be for the sole purpose of determining whether a competitive procurement is in the best interest of the Authority. This is not a solicitation, and there is not a solicitation available.

A Single Source Procurement is a purchase that is directed to one (1) source because of standardization, warranty, or other factors, which for justifiable reasons, is found to be most advantageous for the Putnam County School District, even though other competitive sources may be available. A Single Source Procurement is a non-competitive procurement method.

All are encouraged to notify the Purchasing Agent (Agent), stating their company/agency name, address, contact name, contact email, and a statement regarding their capability to provide the requested goods or services. All responses must be in writing, submitted electronically via the e-Procurement Platform ("Platform"), by 7:00 am on Wednesday, May 27, 2026.

Procurement details are listed herein.

Project Details

Reference ID: SGS #054-331-2613
Department: NEFEC
Department Head: Patrick Wnek (Executive Director)

Submission Requirements

Response from Vendor —
1. A statement regarding their capability to provide the requested goods or services.
2. Distributors and re-sellers are highly encouraged to include a statement from the product manufacturer stating that they are authorized to sell the product.
3. Any other relevant information.

Key dates

May 18, 2026Published
May 27, 2026Responses Due

AI classification tags

hotel accommodations meeting space conference services audio visual services event setup hospitality support education event single source procurement

Frequently asked questions

SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.