RFP01-2604955B01-APLCEV-XXXXXX - Annual Professional Learning Conference Events

AI Summary

Florida Virtual School seeks proposals from venues and hospitality providers to host its Annual Professional Learning Conference events from 2027 to 2031, serving 3,800 staff. The RFP includes meeting space, hotel accommodations, food and beverage, and AV support. Key dates include a May 13, 2026 open date and June 3, 2026 submission deadline.

Opportunity details

Solicitation No.: 236225
Type / RFx: RFP
Status: Open
Level: education
Published Date: Invalid Date
Due Date: Invalid Date
NAICS Code: 561920 AI guide
Jurisdiction: Florida Virtual School
State: Florida
Agency: Florida Virtual School

Description

Florida Virtual School (“FLVS”) is seeking proposals from qualified venues and/or full-service hospitality providers to host its Annual Professional Learning Conference (APLC) events for 2027, 2028, 2029, 2030, and 2031, serving approximately 3,800 staff. This annual event supports large-scale, high-quality professional learning opportunities, collaboration, and knowledge sharing. The purpose of this RFP is to secure a facility (and coordinated services) that can provide meeting space, hotel accommodations, food and beverage services, and audio-visual (AV) support.

Commodity Codes

Commodity Codes: NIGP 91523 Conference Coordinating and Planning Services NIGP 96276 Seating and Meeting Services, Public NIGP 96337 Fees, Conference/Convention NIGP 97130 Hotel and Motel Accommodations, Including Lodges, Resorts, Bed/Breakfast Inns, etc., Rental or Lease NIGP 98152 Meeting Room Equipment and Accessories, Rental or Lease NIGP 91735 Contracted Services, Travel, Hotel NIGP 97222 Housing for Guest Instructors NIGP 97250 Services for Conference Expenses

Events & Timeline

Status	Event Name	Location	Description	Dates	Mandatory
Ongoing	Open Date	Online Portal	Posting date for the Opportunity	May 13th 2026, 3:30 PM EDT	N/A
Upcoming	Pre-submittal Conference (Non-Mandatory Meeting	https://flvs.zoom.us/j/6826895354	Pre-submittal Conference (Non-Mandatory Meeting	May 18th 2026, 11:00 AM EDT - May 18th 2026, 12:00 PM EDT	No
Upcoming	Questions Due Date	Online Portal	Deadline to submit Questions	May 21st 2026, 2:00 PM EDT	N/A
Upcoming	Close Date	Online Portal	Deadline for Submissions	Jun 3rd 2026, 2:00 PM EDT	N/A
Upcoming	Intent to Bid Due Date	Online Portal	Deadline to indicate your intent to Bid	Jun 3rd 2026, 2:00 PM EDT	Yes

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Name	Type	# Files	Requirement
Proposal (Full Copy)	File Type: PDF (.pdf)	1	Required
Proposal (Redacted Copy)	File Type: PDF (.pdf)	1	Required
Completed Forms Packet	File Type: PDF (.pdf)	1	Required
Cost Proposal Forms	File Type: PDF (.pdf)	1	Required
Proof of Financial Stability	File Type: PDF (.pdf)	1	Required

Attachments

Key dates

Invalid DatePublished
Invalid DateResponses Due

AI classification tags

conference planning services hotel accommodations food and beverage services audio visual support professional learning events event coordination meeting space rental

Frequently asked questions

SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.